APIS Modification and Maintenance Procedures


Departments who will be updating any procedures or policies for the University of Hawaii are required (i.e., strongly encouraged) to adhere to the following instructions.

Basic Instructions for Procedure Changes

New (Non-Existing) Procedures

  1. A university department that creates a NEW procedure must contact the APIS Maintainer* to receive a Procedure Number. This page will allow you to get a memo number. Request Memo Number
  2. The APIS Maintainer will respond with an email message with the Procedure Number to use with the new procedure .
  3. Once your policy or procedure has final approval, please submit (see submission instructions below) the file to the APIS Maintainer.
  4. The file will then be officially included into APIS.

Revision to Existing Procedure

  1. Modifications to EXISTING procedures will be referenced with the current Procedure Number.
  2. Go to the Request Memo Number page to receive a Memorandum Number. provide the existing Procedure Number with your request.
  3. Once your policy or procedure has final approval, please submit (see submission instructions below) the file to the APIS Maintainer.
  4. The file will then be officially included into APIS.

Details on Submission & Procedure Formatting

The procedure shall be submitted for inclusion into APIS using the following approach:

APIS Maintainer Responsibility

Once the approvals have been done and the APIS Maintainer has received the materials from the department, the maintainer will (within 3 working days):

  1. Add the procedure to the appropriate section of the online system.
  2. Web links or Acrobat links will be added as necessary.
  3. To notify others of additions or changes to the procedures, the APIS Maintainer will both e-mail a notice to the APIS-NEWS-L mailing list and also add an entry to the "What's New" file on the APIS Web site.

*The interim APIS Maintainer may be reached at apis@hawaii.edu, Information Technology Services, 956-9798


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