Administrative Procedures Information System Training
University of Hawai`i Information Technology Services

April 1996

What is the World Wide Web?

The World-Wide Web began years ago by CERN (the European Laboratory for Particle Physics) who sought to build a distributed "hypermedia" system. The term "hypertext" refers to the notion that one can click on a word or phrase displayed onscreen and a hotl ink would cause it to jump to another text document, page, or section. Extending this concept, "hypermedia" lets you click on something and bring up not only text, but also graphics, sound, and animation. This "multimedia" capability is what drives the Web.

Network Requirements

• direct network connection, or

• PPP/SLIP access with 14.4 Kbps or faster modem
  (possible to use slower modems if all graphics turned off but not recommended)

• request data connection on UHTR Form 1A (rev. 10/95)

Minimum System requirements

	Windows	Macintosh
Processor	386sx or Pentium	68020 or PowerMac
Operating System	Windows 3.1, 95, NT,Windows for Workgroups 3.11	System 7 or later
Disk space	6MB	6MB
Required RAM	8MB	8MB
Recommended RAM for movies, images, and sound files	16MB and a sound card	16MB

Software Requirements for Windows or Macintosh

• Netscape Navigator version 2.01
• Acrobat Reader version 2.1

• Part of network clients set included during a new Telecom install
  
• Help Desk at Keller Hall 105 (bring 2HD preformatted disks per software)
  
• ftp.hawaii.edu
  Windows
  ftp://ftp.hawaii.edu/pub/dss/ibmpc/netscape201/n16e201.exe (for 16 bit version)
  ftp://ftp.hawaii.edu/pub/dss/ibmpc/netscape201/n32e201.exe (for 32 bit version)
  ftp://ftp.hawaii.edu/pub/dss/ibmpc/acroread.exe
  Macintosh
  ftp://ftp.hawaii.edu/pub/dss/mac/netscape201/netscape-201.hqx
  ftp://ftp.hawaii.edu/pub/dss/mac/adobe-acrobat-reader-21.hqx
  
• ITS Local Acrobat Info Site, or
• Adobe's Web Site

WHAT IS THE ACROBAT READER?

The Adobe Acrobat Reader allows you to view files that are in the Portable Document Format (PDF). These PDF files allow you to view and print documents in their original format even if you don't have the particular software used to create the documents. It can be used free of charge as long as the End User License Agreement accompanies it.

Installation

Windows 3.1, Windows 3.11

1. At the DOS prompt, make a temporary directory to store the setup files.
   md c:\install <Enter>
   
2. Copy the Acrobat Reader self extracting executable file to the temporary directory.
   copy acroread.exe c:\install <Enter>
   
3. Start Windows and run the setup program. Choose File/Run....
   
4. Type c:\install\acroread.exe and click on OK.
   
5. Follow the instructions in the Acrobat setup program.
   
6. When prompted, you may change the directory where Acrobat is installed. Default is C:\ACROREAD.
   
7. The program will create a new Program Group call Adobe Acrobat where the Acrobat Reader icon will be installed.
   

Windows 95, Windows NT

1. Find the acroread.exe file and double click on it.
   
2. Follow the instructions in the Acrobat setup program.
   
3. When prompted, you may change the directory where Acrobat is installed. Default is C:\ACROREAD.
   
4. The program will create a new Program Group call Adobe Acrobat where the Acrobat Reader icon will be installed.

Macintosh

1. Double-click on the ACROREAD.MAC icon. Click on Continue...
   
2. Prior to installation, read through the License Agreement. Click on Accept to continue the installation.
   
3. Click on Easy Install and follow the instructions on the screen.
   
4. Restart computer when done with install.

• You will first need to modify your helper applications in Netscape before it will automatically launch the Acrobat Reader.

• In Netscape, go to the OPTIONS menu and select General Preferences - Helpers
  1. Click on the New... button.
     
  2. In the Mime type: field, type application
     In the Mime subtype: field, type pdf
     Click on OK
     
  3. Click on the Browse button and locate the copy of the Acrobat Reader you just installed on your computer. Highlight the Acrobat Reader 2.1 application to select it and click on Open.
     
  4. In the Extensions: field, type pdf.
     
  5. Select pdf for the File type
     
  6. Select Launch Application as the Action choice.
     
  7. Your window should now look like the one on the next page. Click on OK to exit from the Preferences setup.
     
     
  8. Go to the OPTIONS menu and select Save Options to save your changes.
     
  9. When you click on a PDF file link while in Netscape, the PDF file will be downloaded to your computer and the Acrobat Reader will be automatically launched.

• The first time you use the Acrobat Reader, you need to set your Web Browser preference. This will launch Netscape whenever you click on link to a web page.
  
• In Acrobat, go to the EDIT menu , select Preferences... Weblink...
  
  1. Click on Select... and locate your Netscape application and click on Open.
     
  2. Click on OK to complete the selection.

Bookmarks and Thumbnails

• PDF files can be created to include pointers to key areas within the document like an automated table of contents (bookmarks) or miniature views of the graphic page layouts (thumbnails). The different views can be changed by selecting from the views menu option or the top toolbar buttons:

  1 - Page only
  2 - Bookmarks and Page
  3 - Thumbnails and Page

• These toolbar navigational buttons allow you to:
  1 - go to the first page of the document
  2 - go back one page
  3 - go forward one page
  4 - go to last page of the document
  5 - go forward to previous page visited
  6 - go back to last page visited
  
• You can also move the cursor onto the document and it will change to a hand. By clicking and dragging the hand cursor up or down, you will move up and down on the page.

• Moving the cursor to the scroll bar on the right side of the document will change it to an arrow which allows you to scroll through multiple pages within the document

• You can also go directly to any given page by using the VIEW menu option and choosing Go To Page...

• These magnification buttons on the toolbar allow you to:
  1 - increase magnification
  2 - decrease magnification
  Select the magnification tool you want by clicking once on the appropriate icon. Move the cursor to the part of the page that you want to zoom in or out on. The cursor will change to a magnifying glass, click once to change the magnification one level. Repeat clicking until the document reaches the desired magnification.

• The magnification can also be changed by using the Status bar at the bottom of the screen. By default, the magnification is 100%. Click and hold down the mouse button on the box at the bottom of the screen that says 100%. A menu should pop up with other percentage choices (50%, 200%, etc). Select a new magnification. You will now either zoom in or out of the document, depending on the magnification you chose.

Links

• Some PDF files contain links to either another part of the document or to another web page. The linked words may be surrounded by a box but links can also be invisible. In either case, when the cursor is moved over the linked words, the cursor will change to a pointing finger. To follow the link, move over the words until the cursor changes to the pointing finger and click once.

Notes

• Notes may be attached to a document to add comments. For example, many of the Administrative Procedure files use notes to point out the link points in the document. Double click to view the note.

ADMINISTRATIVE PROCEDURES NAVIGATION

• URL address http://www.hawaii.edu/svpa/

• Sample screenshots:
  

  

• Netscape and the Acrobat Reader both have on-line help available within the program. General help questions or more detailed documentation is also available at the ITS Help Desk in Keller 105. Call the Help Desk at 956-8883, or send electronic mail to help@hawaii.edu

• Questions related to the APM can be sent via email to apis-l@hawaii.edu

• For installation and configuration assistance call:

  the PC helpline at 956-8926 for Windows

  Naomi Okinaga (956-2398) or Teresa Sakata (956-2399) for the Macintosh.