According to OPRPM Circular 11-004 (dated Nov. 1, 2010), UH departments may no longer utilize State Procurement Office (SPO) price list and vendor list contracts. UH departments may no longer purchase computer hardware using the WSCA contract as of Dec. 31, 2010. Please follow UH administrative procedures for small purchases (A8.250, dated July 2010) after Jan. 1, 2011.
ITS recommends that you use SuperQuote. ITS is working on an alternate purchasing procedure for computer hardware purchases.
For computer purchases from $2,500.01 and less than $250,000, you are required to use Superquote. For exceptions to using SuperQuote, please contact your Fiscal Officer.
Q: What are acceptable forms of written quotes (for computers less than $2,500; exceptions to SuperQuote)?
A: A written quote could be an e-mail quote from the vendor's representative (preferred), printed copy of the vendor's website price, or a FAX copy of a written quotation.
Q: If I get an e-mail quote from one vendor, do I need to get an e-mail quote from the second vendor?
A: No, if you get an e-mail quote from one vendor, you can get a printed website quote from the second vendor as a second quote.
Q: How do I get a written quote (for computers less than $2,500; exceptions to SuperQuote)?
A: Email the vendor's higher education representative.
Q: How do I specify a computer?
A: Go to the vendor's website to configure an appropriate system or contact your college or departmental IT specialist or ITS* for assistance.
If the department would like to configure their own systems, the department should provide the same specifications to all vendors from whom quotations are being solicited.
Q: Who determines if specified models from different vendors are comparable?
A: The department or individual is responsible to determine comparable models between manufacturers.
* If you need help deciding on a system, please contact Jocelyn Kasamoto (x68295, jocelyn@hawaii.edu) or Byron Watanabe (x66969, byronw@hawaii.edu) for PCs and Teresa Sakata (x62399, teresa@hawaii.edu) for Macs.