According to OPRPM Circular 13-001 (dated Oct. 22, 2012), UH departments have been reinstated to utilize certain State Procurement Office (SPO) price and vendor list contracts. UH departments may purchase computer equipment, peripherals and related services using the WSCA contract (SPO Vendor List Contract 10-01) through August 31, 2014, except as noted.
"This contract is not for the purchase of major, large hardware or hardware and software offerings. In general, individual units/configurations for servers and storage should not exceed $300,000.00 each. Desktops per unit/configuration costs should not exceed $100,000. Printers of all types and monitors per unit/configuration costs should not exceed $50,000 each. This is not a restriction on how many units/configurations can be purchased, but on the value of each individual unit/configuration." (SPO Vendor List Contract 10-01, p 5)
Q: What are acceptable forms of written quotes?
A: A written quote could be an e-mail quote from the vendor's representative (preferred), printed copy of the vendor's website price, or a FAX copy of a written quotation.
Q: If I get an e-mail quote from one vendor, do I need to get an e-mail quote from the second vendor?
A: No, if you get an e-mail quote from one vendor, you can get a printed website quote from the second vendor as a second quote.
Q: How do I get a written quote?
A: Email the vendor's higher education representative.
Q: How do I specify a computer?
A: Go to the vendor's website to configure an appropriate system or contact your college or departmental IT specialist or ITS* for assistance.
If the department would like to configure their own systems, the department should provide the same specifications to all vendors from whom quotations are being solicited.
Q: Who determines if specified models from different vendors are comparable?
A: The department or individual is responsible to determine comparable models between manufacturers.
* If you need help deciding on a system, please contact Jocelyn Kasamoto (x68295, firstname.lastname@example.org) for PCs and Teresa Sakata (x62399, email@example.com) for Macs.