IT Center Video Conference Rooms

The IT Center Video Conference rooms are located on the UH Manoa campus, and managed by Information Technology Services.  Priority use is for videoconferencing activities.  Upon availability, these rooms may be scheduled for "room use only" requests.  The rooms are available to all UH faculty and staff for University business (i.e. administrative meetings, interviews, training workshops, research collaborations). 

To reserve the Video Conference rooms, submit a IT Center Video Conference Room reservation form.

Quick Links

Room Features

The rooms are equipped with high-definition H.323 standards-based videoconferencing solution, and cannot be used in combination with any webconferencing tools (such as WebEx,  AdobeConnect, Blackboard Collaborative, etc.) or proprietary videoconference apps (such as Skype, Google+, GoToMeeting, Microsoft Lync, iChat, etc.).  H.320 (ISDN) videoconferencing is not supported.

Room 105A Room 105B

Standard Layout: Hollow Square (27 max)Room 105A seating layout (U-shape).

Video Conference Technologies:

  • Polycom Group Series 700
  • Wireless Microphone System
  • (2) 84” UHD Sony (4K) panels
  • (1) Camera (facing audience)

Other:

  • AMX-controlled AV media
  • HD Projector
  • 110” Projection Screen
  • Presenter Podium
  • Wi-Fi Connection
  • Media Connections (power, VGA, DVI, HDMI)
  • AC power at each table for laptop power
  • Computer: (Windows 7) with Microsoft Office application, wireless keyboard and mouse
  • Wired public network connection

Standard Layout: Hollow Square (24 max)Room 105B seating layout (hollow square).

Video Conference Technologies:

  • Polycom Group Series 700
  • Wireless Microphone System
  • HD Projector (8000 lumens)
  • 110" Projection Screen
  • (1) Camera (facing audience)

Other:

  • AMX-controlled AV media
  • Presenter Podium
  • Wi-Fi Connection
  • Media Connections (power, VGA, DVI, HDMI)
  • AC power at each table for laptop power
  • Computer: (Windows 7) with Microsoft Office application, wireless keyboard and mouse
  • Wired public network connection

Note:
  1. Able to add more chairs on the side of the room, but may not be in camera view or near table microphones for videoconferences.
  2. Able to reconfigure room layout with advance notice (see Condition of Use section).  Maximum capacity in each room: 35 persons.
  3. Able to combine both rooms to make one large room for videoconferences with 36 - 70 participants.

Hours of Operation

  1. Standard Business Hours: Monday - Friday, 8:30 AM - 4:30 PM (Hawaii Standard Time)
  2. Closed on holidays and weekends.
  3. Requests outside standard business hours may be supported, based on staff availability, and will incur charges (see Rates section)

Rates

UH Room Use Set-up Test Connection Staff during event Outside Business Hours Room Reconfiguration
IT Center Room 105A
(35 people or less)
No charge No charge No charge No charge Additional $45/hr $75
IT Center Room 105B
(35 people or less)
No charge No charge No charge No charge Additional $45/hr $75
IT Center Room 105AB
(35+ people)
No charge No charge No charge No charge Additional $55/hr $150
Government, Non-Profit, Room Use Set-up Test Connection Staff during event Outside Business Hours Room Reconfiguration
IT Center Room 105A
(35 people or less)
$35/hr $50 $30 $35/hr Additional $45/hr $75
IT Center Room 105B
(35 people or less)
$35/hr $50 $30 $35/hr Additional $45/hr $75
IT Center Room 105AB
(35+ people)
$70/hr $60 $30 $45/hr Additional $55/hr $150
Private Room Use Set-up Test Connection Staff during event Outside Business Hours Room Reconfiguration
IT Center Room 105A
(35 people or less)
$175/hr $90 $30 $35/hr Additional $150/hr $75
IT Center Room 105B
(35 people or less)
$175/hr $90 $30 $35/hr Additional $150/hr $75
IT Center Room 105AB 
(35+ people)
$350/hr $100 $30 $45/hr Additional $200/hr $150
  1. Rate schedule applies to both videoconference and room use only events.
  2. Staff fee applies only if assistance is needed or requested during the event.
  3. A $40 cleanup fee will incur if room is dirty after event is completed. See Conditions of Use section for more information.
  4. Outside standard business hours of operations fee apply for all users. Availability not guaranteed, depend on available staffing.
  5. See Cancellation section for additional charges

Procedures and Payment

  1. Submit an online reservation form to request use of room(s).
  2. Room(s) are reserved on a first-come, first-served basis.
  3. Registered Student Organization requests must be submitted by the organization's UH advisor.  Advisor must be present during the event.
  4. UH Dissertation Defense requests must be submitted by the student's UH advisor or UH program department.  If not, the student will be charged for the service at the Private Organization rate (see Rates section).
  5. Room reservations must be made at least two weeks in advance to allow for coordination and scheduling of a test connection with other locations prior to theh event date, and confirmation of room and staff availability.
  6. Requestor is responsible for reserving far/other site(s) and getting the necessary technical and contact information. UH H.323 Directory
  7. Videoconferences with more than two locations will require a video bridge.  The ITS MCU Service is available for UH faculty and staff. UH requestor should schedule the ITS MCU Service separately from room reservations.
  8. ITS will confirm room reservations by email.
  9. To cancel a confirmed reservation, a minimum of 24 hours notice must be given. For cancellations with proper notice, only costs already incurred will be invoiced. See the Cancellation section below for more details.
  10. Upon completion of the event, the Requestor will be invoiced by ITS.

Conditions of Use

  1. Unless other arrangements have been made, the first event of the day should start at 8:30  AM (HST) and the last event of the day should end by 4:00 PM (HST)
  2. First-time users are required to attend an orientation by an ITS staff on the use of room equipment and to review room use policies.
  3. All participants must check-in at the building's front desk upon arrival.  Event coordinator must provide a list of participant's names attending the event in the room(s).
  4. All equipment, including chairs and tables must remain in the room.
  5. Tables should not be moved or rearranged.  Special request to change room layout requires advance notice.  Request will not be accepted if received within 24 hours of the actual event or if room is booked back-to-back with other events.
  6. Event organization is responsible for providing enough printed handouts for all participants.  We recommend either e-mailing the handouts to each participant in advance, creating a website where participants can download the materials, or assigning a staff to print and distribute handouts to participants.  Please note:  A copier is available for use, however, access must be coordinated by the event organization prior to the room reservation date.  Charges for copies will apply.
  7. Food and beverages are permitted in the room(s) on the condition that:
    1. All food/drink should be removed from the room before doors are locked.
    2. If campus catering has provided a meal for a special event, the event coordinator is responsible to remain until catering is picked up.
    3. Trash bags should be tied and taken to the nearest garbage bin outside the building.
    4. Participants are responsible for cleanup of any food spills or a cleanup fee of $40.00 will be incurred.
  8. The event organization is responsible for safekeeping of all equipment during the event and will be held liable for any lost and/or damage due to misuse, abuse, or negligence. The event organization is responsible for replacement cost for any equipment, tables, chairs or carpet damaged during the event.
  9. ITS is not responsible for injury to participants and is not liable for personal property loss.
  10. At the conclusion of the event, the room is to be left tidy (remove all materials and papers and push chairs in); the projection unit and lights must be turned OFF.

Cancellation

  1. To cancel a confirmed reservation, a minimum of 24 hours notice is required. For cancellation with proper notice, requestor will be invoiced for costs already incurred.
  2. If notice of cancellation is provided prior to the reservation time but within 24 hours of the reservation, a mandatory 1-hour charge will be assessed for holding the room.
  3. If no prior notice of cancellation is provided, the requestor will be invoiced for the full cost of the reservation.

Miscellaneous

  1. Access to the 1st floor kitchen is avaiable to event organization.  Kitchen includes a sink and refrigerator.
  2. Doors will automatically unlock 30-minutes prior to event’s scheduled start time and lock 15-minutes after event’s scheduled end time.
  3. Videotape recordings of events are not available. Please refer to ITS Video Production Service for this type of support.
  4. Internal ITS staff room use requests: No staff support for internal ITS room use that do not have AV needs or videoconferencing needs.  Training will be provided to ITS staff on the use of the equipment in the room.  On-call assistance available during events.
  5. Fax services are not available.
  6. Rooms are not designed to support large group lecture-style videoconferences (i.e. workshops, distance learning, presentations). Please refer to the ITS Interactive Video Classrooms for this type of support.
Please rate the quality of this answer: PoorFairOkayGoodExcellent
Not the answer you were looking for? Try different keyword combinations and if you still can’t find your answer, please contact us.
Article ID: 1563
Created: Tue, 28 Jan 2014 4:30pm
Modified: Wed, 12 Nov 2014 4:50pm