UH ITS Interactive Video (ITV) Classrooms

The ITS Interactive Video (ITV) Classrooms are located in the Kuykendall Hall and Webster Hall at UH Mānoa. These classrooms are used to support distance learning courses. If time permits, classrooms are available to support standards-based video conferencing activities such as administrative meetings and collaborations. training workshops and presentations. The ITV classrooms are managed by UH Information Technology Services (ITS). To reserve the ITV classrooms for ad hoc activities, submit a UH ITS ITV Classroom reservation form.

Quick Links

Room Features

  1. The rooms are equipped with high-definition H.323 standards-based videoconferencing solution, and cannot be used in combination with any webconferencing tools (such as WebEx,  AdobeConnect, Blackboard Collaborative, etc.) or proprietary videoconference apps (such as Skype, Google+, GoToMeeting, Microsoft Lync, iChat, etc.).  H.320 (ISDN) videoconferencing is not supported.
  2. Room features are listed on the ITV@ the University of Hawai‘i at Mānoa page.

Hours of Operation

  1. Standard Business Hours: Monday - Friday, 8:30 AM - 4:30 PM (Hawaii Standard Time)
  2. Closed on holidays and weekends.
  3. Requests outside standard business hours may be supported, based on staff availability, and will incur charges (see Rates section)

Rates

 

Room Use

Set-up

Test Connection

Staff during event

Outside Business Hours

UH

No charge

No charge

No charge

No charge

Additional $45/hr

Government, Non-Profit, UH Registered Student Organizations

$35/hr

$50

$30

$35/hr

Additional $45/hr

Private 

$175/hr

$90

$30

$35/hr

Additional $150/hr

  1. Rate schedule applies to both videoconference and room use only events.
  2. Staff fee applies only if assistance is needed or requested during the event.
  3. A $40 cleanup fee will incur if room is dirty after event is completed. See Conditions of Use section for more information.
  4. Outside standard business hours of operations fee apply for all users. Availability not guaranteed, depend on available staffing.
  5. See Cancellation section for additional charges

Procedures and Payment

  1. Interactive video courses have priority in these rooms.  Room requests for videoconferences will be considered after the semester schedule of courses has been set.
  2. Submit an online reservation form to request use of room(s).
  3. Room(s) are reserved on a first-come, first-served basis.
  4. Registered Student Organization requests must be submitted by the organization's UH advisor.  Advisor must be present during the event.
  5. UH Dissertation Defense requests must be submitted by the student's UH advisor or UH program department.  If not, the student will be charged for the service at the Private Organization rate (see Rates section).
  6. Room reservations must be made at least two weeks in advance to allow for coordination and scheduling of a test connection with other locations prior to theh event date, and confirmation of room and staff availability.
  7. Requestor is responsible for reserving far/other site(s) and getting the necessary technical and contact information. UH H.323 Directory
  8. Videoconferences with more than two locations will require a video bridge.  The ITS MCU Service is available for UH faculty and staff. UH requestor should schedule the ITS MCU Service separately from room reservations.
  9. ITS will confirm room reservations by email.
  10. To cancel a confirmed reservation, a minimum of 24 hours notice must be given. For cancellations with proper notice, only costs already incurred will be invoiced. See the Cancellation section below for more details.
  11. Upon completion of the event, the Requestor will be invoiced by ITS.

Conditions of Use

  1. Unless other arrangements have been made, the first event of the day should start at 8:30  AM (HST) and the last event of the day should end by 4:00 PM (HST)
  2. First-time users are required to attend an orientation by an ITS staff on the use of room equipment and to review room use policies.
  3. All equipment, including chairs and tables must remain in the room.
  4. Room layout is fixed.  Tables should not be moved or rearranged. 
  5. Event organization is responsible for providing enough printed handouts for all participants.  We recommend either e-mailing the handouts to each participant in advance, creating a website where participants can download the materials, or assigning a staff to print and distribute handouts to participants. 
  6. Food and beverages are permitted in the room(s) on the condition that:
    1. All food/drink should be removed from the room before doors are locked.
    2. If campus catering has provided a meal for a special event, the event coordinator is responsible to remain until catering is picked up.
    3. Trash bags should be tied and taken to the nearest garbage bin outside the building.
    4. Participants are responsible for cleanup of any food spills or a cleanup fee of $40.00 will be incurred.
  7. The event organization is responsible for safekeeping of all equipment during the event and will be held liable for any lost and/or damage due to misuse, abuse, or negligence. The event organization is responsible for replacement cost for any equipment, tables, chairs or carpet damaged during the event.
  8. ITS is not responsible for injury to participants and is not liable for personal property loss.

Cancellation

  1. To cancel a confirmed reservation, a minimum of 24 hours notice is required. For cancellation with proper notice, requestor will be invoiced for costs already incurred.
  2. If notice of cancellation is provided prior to the reservation time but within 24 hours of the reservation, a mandatory 1-hour charge will be assessed for holding the room.
  3. If no prior notice of cancellation is provided, the requestor will be invoiced for the full cost of the reservation.

Miscellaneous

  1. ISDN (H.320) videoconferencing is not supported.
  2. Proprietary or personal videoconferencing (such as Skype, GoToMeeting, Blackboard Collaborative, Webex, etc.) is not fully supported.  Please contact our office for more details, (808) 956-2724 or itvscheduler-l@hawaii.edu 
  3. Student Organization request must be submitted by the organization's advisor.  Advisor must be present during the videoconference.
  4. Dissertation Defense requests must be submitted by the student's UH advisor or program department.  If not, then the student will be charged for the service at Private Organization rates.
  5. Videoconferences requiring more than two locations will require a video bridge. The ITS MCU Service is available to the UH community.
  6. Fax services are not available.
  7. Copy services are not available.
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Article ID: 1566
Created: Fri, 31 Jan 2014 3:09pm
Modified: Tue, 07 Oct 2014 5:04pm