There are times when a shared departmental or organizational UH Email Account is necessary to keep email organized and to help identify the department or organization to the world. UH normally discourages the sharing of UH Email Accounts because of security risks and the difficulty in managing a shared UH Email Account. In order to protect the integrity of the shared UH Email Account, only the owner of the UH Email Account will be allowed to give ITS instructions regarding this account.

Departmental Email Accounts:

To request this type of account, fill out a Departmental UH Username Request Form available online. Departmental UH Usernames are active for one year and must be renewed annually to stay active. Departmental UH Usernames can only be requested by an active UH staff or faculty.

Registered Independent Organizations Email Accounts:

Only officially recognized Registered Independent Organizations (RIO) are permitted a single email account to represent the RIO. To request an Organizational UH Username, fill out an Organizational UH Username Request Form available online. Organizational UH Usernames are active for one year and must be renewed annually and must be registered with Campus Center.

Making Changes to Departmental/Organization UH Usernames:

Requests to make changes to existing usernames, such as changing owners, password resets, adding and removing authorized users should be made through the Administrator's section of the form. If you have any issues, please contact the ITS Help Desk at help@hawaii.edu .

ref: http://www.hawaii.edu/its/email/emailpractices.html#deptorgemailacct

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