Job Profiling

The CTE Center offers job profiling assistance to educators and local businesses.  Job profiling refers to the process of examining and gathering information relating to a particular job.  Job profiling can serve many useful purposes.  And best of all, job profiling is FREE…the only cost is the time and effort required.

 

For educators

Job profiling can help educators develop or ensure curriculum or activities connect to real-world work situations.  Many of the faculty we assist used job profiling to update and/or validate their programs as part of their program accreditation, or to develop new programs to address emerging or evolving occupations.  Job profiling can also provide clarity to students who aspire to enter a particular occupation or career field, but may be misinformed or lack full information.  When education is made relevant, studies show students become more effective learners and use goal-setting techniques.

 

For businesses

Job profiling can help employers create more accurate job descriptions and/or provide the training that will be most effective towards positive outcomes.  Even though it’s really hard to find workers, it pays to be picky and find a good match between the employee and the job – that reduces turnover and training costs and is more likely to ensure high morale in the workplace.  One of our job profiling tools has a great training self-assessment tool.  While companies can dictate or guess what sort of training to provide its employees, a best practice is to involve them in the training selection process because that leads to greater acceptance and application of training.

 

Contact Ryan Tanaka, Coordinator for Workforce Improvement, at ryan.tanaka@hawaii.edu or (808) 956-4052, for more information or to begin job profiling.

 

Frequently Asked Questions

  1. Are there particular jobs you do or don’t recommend to be profiled?
    All jobs can be profiled.  However, it is not always feasible or worthwhile to profile a particular job.  Job profiling is most useful for jobs that are complex and/or will have a training or educational program designed for it.  In these cases, job profiling provides people a clear picture as to what a particular job involves (tasks, tools, skills, knowledge, and/or abilities)
     
  1. How much does it cost?
    Our job profiling and related consultation services are free of charge.  We help with a lot of the legwork and do nearly all of the data-crunching.  However, there is the cost of the time and effort required by the company and its employees, as well as the educator, if one is involved.  The employer is responsible for coordinating and paying for any job advertisements or training that results.
     
  1. What’s the process?
    There are three mains parts to the process: planning, data collection, and follow-up.
     
    The process begins with planning and discussion on what job or job components need to be profiled.  From there, we work with the educator and/or employer to collect existing job descriptions or job information.  With that information, we can create a template (first draft of the job profile) from which to refine the job profile based upon the specifics of the employer(s) and/or educators involved.  We then turn the template into a survey to administer to employees.  Statistical issues, such as survey sample size, are discussed and vary based on the situation.  We recommend a trial-test and fine-tuning of the survey before administering it to the larger group.  Where the employer and/or educator does a lot of work is in identifying which workers (our subject matter experts) to gather input from and coordinating the survey distribution and collection.  While we can administer the survey online, we find the low-tech pencil-and-paper method works best.  Once the surveys are collected, we compile the results.  After we present the results, we help the employer create the job description or training survey, the educator to validate or develop curriculum, or whatever else follow-up work we might be of assistance in.
     
  1. How long does it take?
    Realistically, we find that the job profiling effort takes at least two months because it is a low-priority item.  Job profiling is a low-priority item that is usually secondary to educators’ instruction or research and employers’ normal operations.  If an educator or employer is really in a hurry, we can just help to create the first draft or find other ways to expedite the profiling.  Much of what determines how long the job profiling effort takes is based upon how quickly the worker surveys can be coordinated and administered to get the number of responses sought.
     
  1. Who is eligible to utilize this service and obtain job profiling assistance?
    We can help any Hawaii-based employer or educator/program of the Hawaii Dept. of Education or University of Hawaii.  State and federal moneys are used to fund this service and we cannot assist employers not based in Hawaii or private schools or educators.
     
  1. Why is this service being provided?
    We want a greater connection between education and the workforce.  We want to improve the quality of our public education system and our workforce.  We believe that job profiling and resulting efforts can contribute towards that improvement, whether done for incumbent workers already in the workforce or Hawaii’s public education students who will eventually enter our workforce.
     
  1. Who do we contact for more information or to begin job profiling?
    Contact Ryan Tanaka, Coordinator for Workforce Improvement, at ryan.tanaka@hawaii.edu or (808) 956-4052.