Table of Contents
Scheduling a Multipoint
a multipoint videoconference
A multi-point videoconference
requires advance planning because it involves coordination with multiple
sites, use of the ITS Multi-point
Control Unit (MCU) service, and different time zones (if applicable).
Although dates and times must be set in advance, there is a possibility
that not all sites' or the MCU services' schedule "fit" to accommodate
the date and time you are requesting.
It is highly recommended
that you begin planning for your multi-point videoconference no
later than two-weeks before your proposed videoconference
date, in order to allow time to complete the following steps:
1: Determine possible videoconference sites
you are planning a videoconference within the UH system,
please use the UH
H.323 Directory for UH Endpoints that are registered
with the MCU service. Get in touch with the Endpoint's
Room/Technical Contact person and verify whether their
is available. Be aware while some colleges/departments
have videoconference capabilities, they may only be available
for internal college/department use.
Step 2: MCU certification
- The ITS Multi-point
Control Unit (MCU) is necessary to bridge all H.323 endpoints
into one conference. The participating H.323 endpoints must be
with the ITS MCU service. All sites must be certified
with the ITS MCU prior to scheduling your multi-point videoconference.
If the endpoint is not certified with the ITS MCU service,
please have the Endpoint Technical Contact Person fill out
Certification Form to be MCU-certified.
3: Reserve videoconference endpoints
endpoint may have a certain procedure to reserve their videoconference
rooms and support. Please be sure to inquire with the Room/Technical
Contact person. [We recommend reserving the room 15 minutes
prior to the start time of your meeting. This will allow the
technical contact person to establish the connection to the
other endpoint and instruct you on how to use the videoconference
sure to ask for the endpoint's technical information once your
reservation is confirmation. You will need this information when
requesting the MCU Services.
5: Modifications to your Multipoint request
the videoconference is scheduled at each
location and MCU service confirmed, please be sure to keep
each Endpoint Room/Technical
Contact Person and MCU Service
Scheduler informed of any changes to
your videoconference (e.g. cancellation,
change of site location, change of start
time or end time,
change of date, etc.).