Manoa

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Frequently Asked Questions
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Send email to:
efacilities-help@lists.hawaii.edu

Inquiries for work requests should be directed to the campus Facilities, O&M office.



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    Manoa Campus Contact Information

    Please direct all work request inquiries to:
    Link to the Manoa Office of Facilities and Grounds Work Coordination Center

    Office of Facilities and Grounds Work Coordination Center
    Email: manoawcc@hawaii.edu
    Phone: 956-7134

    Shortcuts to Facilities Management

    eFacilities New User Training

    There are currently no training sessions scheduled.

    Small group training sessions (5 attendees minimum) may be arranged by contacting efacilities-help@lists.hawaii.edu.

    Documents

    Provided is a list of individuals who have been trained in the eFacilities AiM software. Almost every department is represented and contact information has been provided for these individuals. AiM has integrated a train the trainer concept, so please use this list as your first point of contact for all your training needs.

    Federal Funds Certification Statement Under ORS Guidelines

    Certification statement1

    Federal Funds approved by Fiscal Officer
    By authorizing a work request, the Fiscal Officer certifies that the alterations/renovations or extraordinary O&M costs were budgeted for in the proposal and approved by the sponsor.

    Federal and External Funds Used1

    Routine circumstances
    Routine operations & maintenance (O&M) costs such as utilities, custodial services, repairs & maintenance, minor alterations and renovations, security, hazardous materials disposal, fire safety, and lab safety are normally recovered through the F&A or indirect cost rates whether they are charged to projects or not. Thus, federal grants or contracts should not be used to pay for such costs.

    Extraordinary circumstances
    In some cases, major alterations or renovations are required to accommodate a project's special needs. In other cases, special conditions may exist that warrant direct charging of O&M costs to a project. Under these circumstances, costs of alterations/renovations or extraordinary O&M costs should be budgeted for in the proposal and approved by the sponsor.

    1Provided by ORS 27May2009. Questions related to these items should be directed to ORS.