Biological Safety

GENERAL GUIDELINES FOR PROCUREMENT
of
"BIOLOGICAL COMMODITIES"

Failure to follow these instructions may result in violation of state import and use regulations (Hawaii Revised Statues 150A-6 and Hawaii Administrative rules §4-71A). Information on ALL permits (processing) State: HDOA, HDOH, DLNR, DOT, HiOSH; Federal: USDA (APHIS-PPQ, VS, BRS, ARS), FDA, EPA, Commerce, Custom, CDC, NWFS, OSHA for the importation or use of micro-organisms should be forwarded through the Office of the Vice-Chancellor for Research.

  1. Your laboratory or facility must be certified as meeting the requirements of the Biosafety Level (BSL) prescribed by the Centers for Disease Control and Prevention (CDC), the National Institutes of Health (NIH), and US Department of Agriculture (USDA). The BSL is dependent on the risk group of the biological commodities you are handling. However, UH Institutional Biosafety Committee (IBC) has suggested that all laboratories at the University should be at a BSL-2. If your laboratory has not been inspected, please give me a call.

  2. As required by the condition of import and use by the State Departments of Agriculture and Health (DOA and DOH) all responsible users of biological commodities must be annually trained.

  3. All procurement (import, purchase, transfer and movement) and export (please see Export Instruction) of biological commodities must be approved by the IBC or the Biological Safety Program (BSP). This is to verify that appropriate international, federal, state or local authorization has been obtained. Complete a BSP-2 Form, "Procurement Authorization for Biological Commodities".

  4. Have BSP-2 authorized by the IBC. (Mail to EHSO, 2040 East-West Road or fax to 956-3205.)

  5. Photocopy the accompanying authorized BSP-2 onto pink colored paper or one is attached.

  6. Notifying Vendor:

    1. Mail Purchase Order (PO) with the authorized pink BSP-2 form and import entry label.

    2. If you are faxing your PO request, include the authorized BSP-2 form and the import entry label.

  7. In lieu of the BSP-2 document and label, the vendors have the option of placing the following instructions onto the bill of lading, waybill or other shipping documents.

    1. "This parcel may be opened and delayed for State Department of Agriculture Inspections."

    2. "LIVE ORGANISM"

    3. Inventory to include: exact type (genus and species), quantity of imported commodity, address and telephone number of vendor and receiver. A 24 hour telephone number must be available.

  8. Packaging must comply with International Air Transportation Association (IATA), International Civil Aviation Organization (ICAO), U.S. Department of Transportation (DOT) -- 42 Code of Federal Register (CFR), Centers for Disease Control and Prevention (CDC) --49 CFR dangerous goods' regulations. Other hazardous materials or dangerous good's shipments requirements, may apply (i.e., dry ice, liquid nitrogen, formalin, etc.) Note: All transporter must be trained in shipment of dangerous good.

  9. The BSP-2 form must accompany your commodity during shipment (import) and the label must be attached on the outside of the shipping container, as it is coming into the state.

  10. It is important that you track your shipment. Call your courier and determine the exact courier, flight, date time of arrival and waybill number. Fax this information to Mr. Dennis Nagatani, DOA Plant Quarantine Branch, Airport Supervisor, at 837-8413 and the appropriate DOA Specialist at 832-0566 (BSP-2A).

  11. Upon arrival the DOA will inspect the parcel and stamp with purple-blue ink:

       P A S S E D   
       Plant Quarantine Branch   
       Hawaii Dept. of Agriculture   

  12. If the package is damaged, leaking or broken in anyway, the package will be returned to the vendor or destroyed. There is no exception and you may not be notified. DOA contingency plan will be implemented.

  13. If you receive a package with NO inspection stamp, immediately notify Mr. Dennis Nagatani, Airport Supervisor at 837-8413, the appropriate DOA Specialist at 832-0566 and myself, for further instructions. The content of the parcel may be kept but the box must be surrendered to the DOA.

  14. If the package is received damaged or leaking at your laboratory, your specific emergency contingency plan must be initiated.

  15. All individuals signing for receipt of biological commodities must be trained in biological commodities shipping awareness.

  16. It is your responsibility to verify that your courier service has the knowledge, training, and written procedures on hazardous materials response. Please ask for a printed copy of their records. If there is an incident during shipment, you are responsible for clean-up, abatement cost, containment and other charges incurred to secure the material.

  17. The Biological Safety Program keeps a centralized inventory. Send a copy of your individual permit and conditions for our files.

  18. Follow the specific permit conditions for "Import and Use" established by the State Departments of Agriculture and Health.

If you have any questions, require further information or training, please contact the BSP at 956-3197.

BSP-2 INFORMATIONAL SHEET

Item Number Entry Information
[   ] CBI box Transaction involves Confidential Information or Intellectual Property
No. 1-10: Personal History
No. 11:
  1. Import/Purchase - All regulated biological commodities entering UH property.

  2. Transfer - Biological commodity being transferred from one PI to another PI.

  3. Export - All regulated biological commodities exiting UH property.

  4. Movement - Under control of one PI, i.e., from one certified laboratory to another certified laboratory.

  5. Project Termination - Completion of project, loss of funding, etc.

  6. Complete Destruction - Must be witnessed by DOA
No. 12: Biological Commodity in question
No. 13 and 14: Scientific and common name (i.e., Escherichia coli K-12 and Competent Cells)
No. 15: Permit issued to an individual
No. 16: Type of biological commodity permit issued
No. 17 - 20: Vendor/Transferee information
No. 21: Expected Delivery Date into Port of Honolulu
No. 22: Courier used: FedEx, UPS, USPS, etc.
Last Section: IBC authorization and approval section


instructionsThis instruction only applies to mainland commercial vendors. Non-commercial, foreign vendors, and non-traditional sources may have additional requirements, please call for more details.

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"LIVE ORGANISM"This wording will change depending on the type of biological commodity being shipped, e.g., tissue culture, cell culture, plant, plant parts, animal, etc.

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SpecialistSpecialist will vary depending on the type of biological commodity:

Hawai'i Department of Agriculture Specialists
Mr. Domingo Cravalho, Jr. (Acting) Entomologist 832-0580 Domingo.Cravalho@hawaii.gov
Vernon Nakamoto Aquatic Biota and Invertebrates 832-0577 Vernon.K.Nakamoto@hawaii.gov
Mr. Keevin Minami Land Vertebrates 832-0579 Keevin.K.Minami@hawaii.gov
Ms. Amy Takahashi Micro-Organisms 832-0589 Amy.N.Takahashi@hawaii.gov
Ms. Leslie Eseki Plants Specialist 832-0566 Leslie.H.Eseki@hawii.gov
Ms. Carol Okada Soil and Maritime 832-0574 Carol.L.Okada@hawaii.gov
Plant Quarantine - Main Office, Sand Island 832-0566
Plant Quarantine Facsimile No.: 832-0584
Honolulu International Airport PQB: 837-8413 Dennis.T.Nagatani@hawaii.gov
Honolulu International Airport PQB Facsimile No.: 836-6380



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Last Updated August 2008