University of Hawaiʻi at Mānoa's Federal Financial Aid
Return of Title IV Funds Policy for Complete Withdrawals
Federal regulations mandate a "Return of Title IV Funds" policy for all students who are receiving federal financial aid and who withdraw from all classes during a term. Students, who withdraw officially or unofficially, may only keep the federal financial aid 'earned' up to the time of withdrawal. An official complete withdrawal is processed through the Records and Registration Office based on their withdrawal deadlines. Unofficial complete withdrawals are typically determined at the end of the semester, when grades are posted and the student has not received ANY passing grades. Students earn their Title IV federal financial aid by attending class. If they are not in attendance, the 'unearned' portion must be returned to the appropriate Title IV program.
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Federal Funds Included in Calculation
Federal Funds included in the Return of Title IV funds calculation are: Unsubsidized Federal Stafford Loans, Subsidized Federal Stafford Loans, Federal Perkins Loans, Federal PLUS Loans, Federal Pell Grants, Federal Supplemental Educational Opportunity Grants, Teach Grant, and other Federal Grants.
Charges Included in Calculation
Institutional Charges included in the calculation are: tuition, fees, room, and board.
Students do not 'earn' all of their financial aid unless they attend and participate in class for at least 60% of the term. This calculation counts all calendar days, including the first and last day of each term, weekends and holidays (excluding 5 or more consecutive days of non-instructional time).
When a student officially withdraws prior to completing 60 percent of the term a Return of Title IV Funds calculation will be performed.
The unearned portion (based on the percentage of the term remaining) of the aid is returned to the Federal program. For example, if a student completes only 20 percent of the term, then he or she has failed to earn 80 percent of the federal financial aid that was disbursed, or could have been disbursed, prior to the withdrawal. If the return of the funds creates a balance due on the student account, the student will be responsible to pay the balance on their account.
Students who do not receive ANY passing grades are considered to be unofficial withdrawals. 50 percent of the aid used to pay direct educational costs (tuition, fees, room and board) must be returned to the Federal aid program, unless it is determined that a different percentage can be used based on actual dates of attendance. If the return of the funds creates a balance due on the student account, the student will be responsible to pay the balance on their account.
Return of Funds of Unearned Portion
Once a calculation is complete, the University of Hawaiʻi will pay the institutions share and student share that the student did not earn, excluding the student's share of the student loan. The unearned portion of financial aid that is returned will be posted as a charge to the student's account and must be repaid.
Students can repay the student portion of federal loans under the terms and conditions of the promissory note for the loan. However, the unearned portion of the loans that University of Hawaiʻi must return is posted as a charge to the student account and must be repaid.
Note: The Institution will hold students responsible for the entire amount of unearned aid. Until this overpayment is cleared, the student will not be able to receive any services from the Institution or enroll at any other institution in the University of Hawaiʻi system.