| Disciplinary Actions
Probation
Students on probation are not considered to be in good
academic standing. A student may be placed on probation
for any of the following reasons:
- Failure to maintain the required
GPA. (A student whose cumulative GPA falls below
3.0 after eight credits of course work
is placed on probation for the following semester.)
- Failure to make adequate academic
progress, including having too many incompletes
or exceeding the time allowed
for completing degree requirements.
- Failure to comply with conduct
code.
A student on probation is required to register during
the probationary semester. If there are extenuating
circumstances preventing registration, the student may
obtain approval from the graduate chair and petition
the Graduate Division to waive this requirement.
Normally, no extensions of the probationary semester
will be granted. Under extenuating circumstances, a
student with approval from his or her graduate chair
may petition the Graduate Division for an extension.
Dismissal
A student on probation who fails to meet the minimum
required academic standards at the end of the probationary
semester will be dismissed. A student may be placed
on academic probation only once. A student who has already
been on probation will be dismissed, if he or she again
fails to meet the minimum required academic standards
in any subsequent semester.
A student may also be dismissed for the following reasons:
- Failure to pass the general, comprehensive or final
examinations required by his or her graduate program.
- Failure to comply with conduct
code.
Procedures for academic dismissal must allow for due
process.
Disciplinary Action Letters
At the end of each semester, the Graduate Records Office
sends out academic probation and dismissal letters to
students who have been placed on probation or dismissed.
Copies of the letters are sent to the graduate programs,
and if applicable, to appropriate units such as:
- East West Center
- Financial Aid Services
- Hamilton Library
- International Student Services
- Outreach College
- Student Employment and Cooperative Education Office
- Student Housing Services
- Veterans Administration
Students on academic probation who subsequently raise
their GPA to above 3.0 will receive letters of removal
from probation from the Graduate Records Office. Copies
are sent to units that received the initial letter of
probation.
Transcript Notations
Academic probations and dismissals are noted on the
transcripts.
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