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Grading Policies
Credit / No Credit (Cr/NC)
The main purpose of the Cr/NC option is to encourage students
to broaden their educational experience by enrolling in courses
outside their disciplines, without risking their GPA.
- The Cr designation is granted for academic performance at the
C caliber or above.
- A course for which a NC designation is received may be repeated under
the Cr/NC option.
Repeated Courses
A grade is issued each time a course is repeated, whether the course is repeatable or non-repeatable as designated in the catalog. See Academic Standards for more information on how such grades are factored into the GPA calculated by the Graduate Division.
Incompletes
An incomplete or I grade may be issued to a student who fails
to complete a small but important part of a course before
the semester grades are issued, if and only if the course
instructor believes that the failure is due to reasons beyond
the control of the student, and not due to carelessness or
procrastination on the part of the student.
An incomplete issued for an undergraduate course must be
accompanied by an alternative grade. For a graduate course,
the issuance of an alternative grade is optional.
The alternative grade is computed by averaging the grades
received by the student for the completed course work and
F grades for the incomplete course work, including the final
exam if the student did not take it. For example, if a student
has received an A- grade or 3.7 for 90 percent of the course
work and did not complete the remaining 10 percent, the alternative
grade would be (3.7 x 90%) + (0 x 10%) = 3.33, which is a
B+. The alternative grade may be any appropriate letter grade,
except W.
A student who receives an incomplete needs to consult with
the course instructor and determine the steps necessary for
completing the course work. Deadlines to complete course work
and remove the I grade are as follows:
- Fall semester incompletes — April 1
- Spring semester or summer session incompletes — November
1.
Upon completion of the course work by the student, the instructor
may file the Change of Grades/Removal of Incomplete Form with
the appropriate office to remove the I grade. Procedures vary
depending on the level of the course and when the course work
is made up.
The chart below summarizes the differences between an I
grade and an I grade issued with an alternative grade.
| Type of Incomplete |
Applicable
Course Level |
Before I-Removal Deadline |
After I-Removal Deadline |
| I grade |
graduate courses |
I grade may be converted
to a letter grade.
Submit form to Admissions and Records. |
I grade remains on the student’s
record. May be converted to a letter grade* on a case
by case basis, within one full academic year following
the end of semester in which the I grade was issued.
Submit form to the Graduate Records Office. |
| I grade + alternative grade |
undergraduate and graduate courses |
I grade may be converted
to a letter grade.
Submit form to Admissions and Records. |
I grade automatically converts
to the alternative grade, if not converted otherwise before
the deadline. |
* The letter grade is computed by averaging the grades for
all course work completed by the I-removal deadline, and F
grades for any incomplete course work.
Withdrawals
Withdrawing from a course after the drop period will result
in a W grade for the course. A student who ceases to attend
a course without withdrawing officially will receive a final
letter grade at the instructor's discretion.
Change of Grades
Grades may be changed only within one full academic year following
the end of the semester in which the course was completed.
To change a grade, the course instructor shall complete and
submit a Change of Grades Form to the Graduate Records Office.
The instructor must state the reason for the grade change
on the form and sign the form. "Additional work submitted"
is not an acceptable reason for changing a grade.
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