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Lifecycle of Your ITS Username
by Michael Hodges
Your ITS Username is the unique id assigned to you by ITS which enables
you to access many ITS services and resources. All ITS Usernames follow a
similar lifecycle. Once created, your ITS Username is valid for the
duration of your academic or professional career in the UH system.
The use of an ITS Username is a privilege, which faculty, staff, and
students are asked to respect. There are instances when an ITS Username
may be suspended or revoked, depending on circumstances. Please refer to
www.hawaii.edu/infotech/policies
for guidelines on proper use of your ITS Username and IT resources.
The following describes the lifecycle of your ITS Username:
- Birth: the account is created. Accounts for incoming freshmen
and others who register at UH are created automatically. New faculty or
staff, or students who register late may request an ITS Username at
www.hawaii.edu/help/accounts/idreqinfo.html.
- Active: the account provides the owner access to ITS
services and resources such as e-mail, the ITS modem pool, Web space for
personal home pages, etc. For a list of services available with your ITS
Username, visit
www.hawaii.edu/infotech/itsusername.html.
- Transition: When students, faculty, or staff leave the
university system,
their account enters a transition period. This includes students who have
graduated or transferred to a new university, faculty or staff who have
left the University or retired, etc. Accounts remain active throughout the
transition period, unless termination is requested or the account is used
in a manner not compliant with University policy. During this time, users
should obtain a new e-mail address and actively inform correspondents to
use the new address. Preferences can be set for hawaii.edu e-mail to be
forwarded to the new address during the transition period. Personal
backups of files should also be made at this time, since the account will
not be accessible to the owner after the transition period. Extensions
may be granted in some circumstances.
The transition period for faculty and staff is six months. For students
this period is one semester. Summer sessions are counted as part of the
spring semester. Therefore, students who do not return for the spring
semester will continue to have active accounts unless they fail to enroll
for the following fall semester.
- Lockdown: After the transition period, the account is locked
down and can no longer be accessed. The purpose of the lockdown is to
effectively terminate the account, but allow for quick restoration in the
event that the owner returns to the University system. All files in the
account are preserved during the lockdown period. For faculty and staff
this period is six months. For students this period is one semester with
summer sessions counted as part of the spring semester. Extensions to
this period may be granted in some circumstances.
- Termination: After the lockdown period the account is deleted
along with all files in the assigned home directory. No archive is made
-- all data is permanently and irretrievably lost. The username becomes
available and may be assigned to another user. Extensions to this period
may be granted in some circumstances.
For more information on your ITS Username, refer to
www.hawaii.edu/infotech/yourusername.html.
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