Cyberinfrastructure Ordering Procedures

Limited by the number of ports on the core switch, the UH-HPC can support a total of 314 compute nodes. This leaves space for only 24 additional compute nodes.


The ordering forms, procedures, and policies for each type of purchase can be found below:

  • Ordering Documents
    Instructions HTML PDF
    Order Form PDF


    Orders for compute nodes have a deadline. The UH ITS Cyberinfrastructure Team (CI-Team) places a group order with the vendor two times a year and we receive the equipment typically three months later.

    Prior to delivery of the new equipment and as soon as we have processed your order, the CI-Team will configure a private partition to provide the buyer with priority access to equivalent equipment.

    After delivery and installation of the new equipment, the owner partition will be reconfigured to use their purchased equipment.  Serial number(s) of the purchased equipment will be provided to the owner for inventory purposes.

    Below are our ordering deadlines and estimated delivery dates.

    Ordering Period Order Deadline* Estimated Delivery Date
    Spring February 7 May 31
    Fall September 18 December 31
    * If the ordering deadline occurs on a weekend or holiday, it will be moved to the next business day.

    When submitting the order form, you will have to indicate the account(s) that you will be using to purchase the equipment. The account(s) cannot end prior to the estimated delivery date, as you will not be invoiced until that time.

    You may submit your order form at any time, and it will be included in our order to the vendor.   after the next order deadline has passed.  The updated form will become available two weeks after the close of the previous order.  

    1. Download the Order Form and view the equipment details on our Price Card.
    2. The following fields are required:
      1. Name and contact information of the principal investigator (PI).
      2. Name and contact information of the fiscal officer(s) (FO) who manages the account(s).
      3. Quantity of each item you wish to purchase.
      4. The account number and and account end date of the UH or RCUH account that you are plan to use.
      5. The object code or budget category of this purchase. Please consult with your fiscal officer for this information.
    3. Verify all information on the filled order form is correct and finally print the order form.
    4. The principal investigator and fiscal officer are required to sign and date the order form certifying that the form is correct and that the account(s) indicated will be valid for invoicing on the estimated delivery date.
    5. Email the completed and signed order form to uh-hpc-help@lists.hawaii.edu. You will receive a confirmation of receipt within two weeks of emailing the completed order form.  
    6. The CI-Team will review your order form to determine if your order can be fulfilled and will contact you with their determination.
    7. After delivery and installation of the new equipment, an invoice will be sent to the PI and FO  via email.  Please print and have the PI and FO verify the invoice and sign.  Please remit payment to RCUH.
    8. Please scan and email a copy of the signed invoice to uh-hpc-help@lists.hawaii.edu.

    If you have any questions about a pending order, please send an email to uh-hpc-help@lists.hawaii.edu referencing the requestor name and date so we may better assist in providing you a status update.


    Notes:

    • Soliciting multiple quotations and a cost reasonable form are not required to place an order.
    • Final payment will be to an RCUH Revolving Account.  
      • UH accounts can do a DV or PO to RCUH at the time of invoice.  
      • RCUH accounts can simply send the completed invoice to RCUH for JE or deposit.

    ITS-CI Doc: I-01.1
    Rev. 20170112.1
  • Ordering Documents
    InstructionsHTMLPDF
    Order Form PDF


    Orders for ValueStorage can be submitted at any time. You will be invoiced after your ValuesStorage volume has been created.

    1. Download the Order Form.
    2. The following fields are required:
      1. Name and contact information of the principal investigator (PI).
      2. Name and contact information of the fiscal officer(s) (FO) who manages the account(s).
      3. Quantity of each item you wish to purchase.
      4. The account number and and account end date of the UH or RCUH account that you are plan to use.
      5. The object code or budget category of this purchase. Please consult with your fiscal officer for this information.
    3. Verify all information on the filled order form is correct and finally print the order form.
    4. The principal investigator and fiscal officer are required to sign and date the order form certifying that the form is correct.
    5. Email the completed and signed order form to uh-hpc-help@lists.hawaii.edu. You will receive a confirmation of receipt within two weeks of emailing the completed order form.  
    6. The UH ITS Cyberinfrastructure Team will review your order form to determine if your order can be fulfilled and will contact you with their determination.
    7. After creation of the purchased ValueStorage volume, an invoice will be sent to the PI and FO via email.  Please print and have the PI and FO verify the invoice and sign.  Please remit payment to RCUH.
    8. Please scan and email a copy of the signed invoice to uh-hpc-help@lists.hawaii.edu.

    If you have any questions about a pending order, please send an email to uh-hpc-help@lists.hawaii.edu referencing the requestor name and date so we may better assist in providing you a status update.


    Notes:

    • Soliciting multiple quotations and a cost reasonable form are not required to place an order.
    • Final payment will be to an RCUH Revolving Account.  
      • UH accounts can do a DV or PO to RCUH at the time of invoice.  
      • RCUH accounts can simply send the completed invoice to RCUH for JE or deposit.

    ITS-CI Doc: I-01.2
    Rev. 20170112.0
  • Ordering Documents
    InstructionsHTMLPDF
    Order Form  


    Process to be determined

    Please contact us at uh-hpc-help@lists.hawaii.edu if you are interested in purchasing compute time.


    Notes:

    • Soliciting multiple quotations and a cost reasonable form are not required to place an order.
    • Final payment will be to an RCUH Revolving Account.  
      • UH accounts can do a DV or PO to RCUH at the time of invoice.  
      • RCUH accounts can simply send the completed invoice to RCUH for JE or deposit.

    ITS-CI Doc: I-01.3
    Rev. 20170112.0

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