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Exam Accommodations

MP3 audio version of Exam Accommodations

Exam accommodations may include but are not limited to:

(The following are pre-determined by KOKUA staff based on disability documentation)

  • Extended time
  • Distraction reduced space
  • Assistive Technology (Jaws, Kurzweil, CCTV, etc.)
  • Live Reading
  • Scribe services
  • Alternative Media (Braille, E-text, Copy enlargement, etc.)
  • Computer use (Word processing)
  • Answer sheet completion

Procedures for exams at KOKUA

You must submit a request to KOKUA at least one week in advance of your exam. With the large volume of exams that we are arranging, we may not be able to accommodate late requests. You can submit your exam request(s) in one of three ways:

  1. Come into the office to schedule your exam in-person with our reception staff.
  2. Call KOKUA at 956-7612 or 956-7511 (voice/text) to make your request.
  3. Email KOKUA at kokua@hawaii.edu.

Please notify your Professor of your intention to take his/her exam at KOKUA. Plan to start your exam at the same time as your classmates. If not, any change must be approved by your Professor.

When making your request please provide us with the following information:

  1. Your name (e.g. Audrey Hepburn)
  2. Your contact information (e.g. 222-3333)
  3. Day, date, and time of exam (e.g. Friday, February 17th, 10:30 a.m.)
  4. Course (e.g. PACE 447)
  5. Standard length of exam (e.g. 50 min., 75 min.)
  6. Exam Conditions (e.g. closed book, closed notes)
  7. Professor's name (e.g. Dr. Doolittle)
  8. Professor's contact information (e.g. 333-4444, iloveanimals@hawaii.edu)
  9. Accommodations (e.g. live reading, copy enlargement, scribe, JAWS, etc.)

Policies for exams at KOKUA:

  • Faculty instructions/exam conditions will be reviewed with you by a full-time KOKUA staff member before the exam begins. At this time you will be asked to sign a document that will be returned to your Professor acknowledging that you understand the conditions of the exam. You are responsible for following these conditions at all times. KOKUA is responsible for enforcing these conditions.
  • Bags and/or valuables, as well as all communication devices (which we ask that you please turn off), can be placed in KOKUA's locked front closet.
  • The following items are NOT allowed in the exam room: notes/books not permitted by your Professor; any communication devices such as cell phones, PDAs, MP3 players, pagers, etc.; backpacks, book bags, and purses; food or drink.
  • KOKUA full-time staff will select your testing area.
  • You are not permitted to leave the testing area once you have begun your exam (the exception is for a bathroom break within the KOKUA office.)
  • You are responsible for your personal exam materials. If you forget personal exam materials (e.g. calculator) and you leave to retrieve them, when you return and KOKUA staff sets up your exam, you will only be given the remainder of your allotted time.
  • If you are unclear about the exam instructions or conditions, or have any questions, immediately stop the exam and seek assistance from a KOKUA staff member. The staff member will attempt to contact your professor or allow you to write a note to your Professor explaining the problem or question which will then be returned with the exam.
  • A KOKUA staff member may come into the exam room at any time to monitor exam conditions.
  • If testing irregularities are observed or if there is suspected evidence of cheating, the exam will be stopped, all materials will be confiscated and will be turned in to the appropriate faculty member with an incident report. As a result, you may be charged with academic misconduct.

Cancellation, Lateness, Illness, and Rescheduling Policies:

  • Students must arrive on time to take their scheduled exams at KOKUA.
  • If you are unable to take your exam due to an illness or an emergency, contact your Professor immediately. KOKUA is not able to make decisions about rescheduling exams.
  • If you arrive late for your exam, the amount of time you are late will be deducted from total exam time.
  • If you decide not to take exam at KOKUA, please notify our office as soon as possible so that we can utilize the exam space for other students and return your exam materials to your Professor.
  • If you do not show up for a scheduled exam, KOKUA will return the unproctored exam materials to your Professor.
  • It is your responsibility to initiate the exam request process to reschedule an exam.

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