LIS Alumni Group Executive Board Meeting
October 13, 2002, Sunday

Present: Gerry White (by phone), Jeff Boling, Stewart Chun, Eileen Herring, Janet Hesson, and Gwen Sinclair.

1. Meeting called to order at 12:07 pm

2. Approval of Minutes

Minutes for the July 14, 2002 meeting was approved and accepted.

3. Treasurer's Report

Current Cash on Hand is $713.12.  Pending Donations, to be processed by UH Foundation, is $175.00.  Total Balance, as of October 13, 2002, equals $788.12.  We appear to have sufficient funds to mail the next newsletter. 

4. Newsletter

Discussed need to reduce the cost of the newsletter distribution.  Suggestions included sending out a postcard for
notification of electronic distribution.  Problems with this method included that a lot of people like a print copy and some people don't have access to the Internet or e-mail for electronic distribution. 

Current problem with newsletter is trying to get into Hypatia to update PDF files.  (NOTE: Gwen might have found a solution to the problem with the assistance of Donna Bair-Mundy.)

Currently have 400 people on the listserv and about 1000 people with mailing addresses.  Discussed the need to send a postcard to update contact information.  Janet to find out how much this method will cost.

Discussed the need to transfer the alumni list from the Macintosh format to MS Access.  The LIS school could provide an internship to manually transfer the records as a possible solution.  

5. Membership

Discussed need to increase member activity.  May need to advertise events in UH publications.  Encourage meetings at library conferences.  Joseph Yue is willing to coordinate a cooperative table at the next ALA.  Diane Nahl is willing to have the LIS school pay any fees for the table.  We will need to have local coordinators and have the event publicized in our next newsletter.

6. Fundraising

Discussed idea of soliciting $10 from every member.  To justify contribution amount, need to present goals: like LIS Scholarship Funds.  We could also use the money to fund programming like Joseph's presentation to the library school.  The board will also have to talk with Diane to see if the LIS school have any goals to contribute. 

7. Travel Plans for Gerry

Gerry will be coming to Hawaii on Dec. 18th and leaving Jan. 9th.  Our next board meeting will occur during this period.  He would like the board to contribute ideas on fundraising efforts, reducing the newsletter costs and presentations for continuing education and special events.

8. School Librarian Representation

The board is looking for someone to represent school librarians.  Gerry suggested Denise Shinkawa.

9. Meeting adjourned at 12:35 pm.