LIS Alumni Group Executive Board Meeting
October 13, 2002, Sunday
Present: Gerry White (by phone), Jeff Boling, Stewart Chun, Eileen
Herring, Janet Hesson, and Gwen Sinclair.
1. Meeting called to order at 12:07 pm
2. Approval of Minutes
Minutes for the July 14, 2002 meeting was approved and
accepted.
3. Treasurer's Report
Current Cash on Hand is $713.12. Pending Donations, to be
processed by UH Foundation, is $175.00. Total Balance, as of
October 13, 2002, equals $788.12. We appear to have
sufficient funds to mail the next newsletter.
4. Newsletter
Discussed need to reduce the cost of the newsletter
distribution. Suggestions included sending out a postcard
for
notification of electronic distribution. Problems with this
method included that a lot of people like a print copy and some
people don't have access to the Internet or e-mail for
electronic distribution.
Current problem with newsletter is trying to get into Hypatia to
update PDF files. (NOTE: Gwen might have found a solution to
the problem with the assistance of Donna Bair-Mundy.)
Currently have 400 people on the listserv and about 1000 people
with mailing addresses. Discussed the need to send a postcard
to update contact information. Janet to find out how much
this method will cost.
Discussed the need to transfer the alumni list from the Macintosh
format to MS Access. The LIS school could provide an
internship to manually transfer the records as a possible
solution.
5. Membership
Discussed need to increase member activity. May need to
advertise events in UH publications. Encourage meetings at
library conferences. Joseph Yue is willing to coordinate a
cooperative table at the next ALA. Diane Nahl is willing to
have the LIS school pay any fees for the table. We will need
to have local coordinators and have the event publicized in our
next newsletter.
6. Fundraising
Discussed idea of soliciting $10 from every member. To
justify contribution amount, need to present goals: like LIS
Scholarship Funds. We could also use the money to fund
programming like Joseph's presentation to the library
school. The board will also have to talk with Diane to see if
the LIS school have any goals to contribute.
7. Travel Plans for Gerry
Gerry will be coming to Hawaii on Dec. 18th and leaving Jan.
9th. Our next board meeting will occur during this
period. He would like the board to contribute ideas on
fundraising efforts, reducing the newsletter costs and
presentations for continuing education and special events.
8. School Librarian Representation
The board is looking for someone to represent school
librarians. Gerry suggested Denise Shinkawa.
9. Meeting adjourned at 12:35 pm.