LOEX of the West 2006

Fairmont Orchid, Hawaii

Kohala (Kona) Coast of Hawaii's Big Island
June 8-10, 2006

Notes for Presenters

Presenter Information

1. Presenters are subject to registration and housing fees and are not reimbursed for travel, photocopying or other expenses related to their program. All presenters must be registered, and payment postmarked by February 28th or their session will be cancelled.

2. Sessions are forty-five (45) minutes in length.

3. Unless special arrangements are made, the seating style for your program will be theater style.

4. Conference rooms have a lecture layout and will hold 40-75 people. You should prepare 50-60 handouts.

5. A one page evaluation form with some rating questions and an area for comments will be distributed at the end of your session. This helps to plan future conferences and will give you feedback.

6. Selected papers from the conference will be published in volume 34, number 4, (2006) of Reference Services Review. All presenters are encouraged to submit a paper based on their conference program. Papers submitted for inclusion in the proceedings should be placed within the context of the literature on the topic, and must build upon, contradict, expand upon, or enhance what has already been done in that area. Do not transcribe your words from the conference. Overheads, handouts, etc. should be referred to in the text and placed in an appendix. Papers must reflect the conference theme.

The deadline for submission is June 10, 2006. You may bring the manuscript to the conference. Manuscripts must be submitted to Sylvia Tag, member of the program selection committee, in both hard copy and on CD or disk. Papers must follow the manuscript preparation and style guidelines established by RSR. Selections will be made by Sylvia Tag, Conference Program Committee member, and Eleanor Mitchell and Sarah Barbara Watstein, Editors of RSR.

Suggested Presentation Guidelines (Adapted from Loex-National)

1. People attend the conference expecting to learn practical ideas they can take back to their home institutions. You can make sure they go away satisfied by focusing on big points and emphasizing the transferability of your ideas. Reread your abstract often, and make sure your presentation lives up to what was promised.

2. Make findings, lessons learned, and changes that resulted the focus of your presentation.

3. Rehearse your presentation. You will not want to memorize it, but practice to make sure you stay within your allotted time. Sessions are forty-five (45) minutes.

4. Allow time for questions and answers. In the past, some people indicated they liked answering questions as they went through their presentation. Others felt that it worked out well to leave the Q&A portion of the session until the end. Whatever you decide, tell your audience how you will handle questions.

5. Have a backup plan. We are working hard to ensure that the equipment and network connections function. All network connections will be on T1 lines. However, as you all know, equipment can fail and networks can be painfully slow. Be prepared. Have a canned presentation with downloaded files. Even though you are required to send your PowerPoint presentation in advance, bring a copy of your program with you on a CD or flash drive.