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General Policies and Procedures
University units utilizing the University of Hawai'i at Mãnoa (UHM) Mail Services to process mail requiring postage shall be required to comply with new mail policies and procedures.
  • All University units requesting postage for U.S.P.S. services are required to submit a pre-assigned barcode along with pieces regardless of their source of funding (general, special, or revolving funds).
  • Pre-assigned barcodes may be acquired via Campus Mailroom website only.
  • Units mailing more than a single piece of mail under the same mail code may submit their pieces of mail securely bundled with a mail barcode attached to the top piece.
  • Barcodes should be printed or a barcode label placed on the back flap of the envelope.
  • All pieces of mail not identified with a barcode will be returned to the mailing unit.
  • It shall be the responsibility of the unit to maintain a record and tracking of all barcodes assigned within the unit.

Access to UHM Mail Service Website
There are no requirements to access the UHM Campus Mail Services website at http://www.hawaii.edu/mailroom. Authorized access is only required to obtain barcodes and to view and modify department account information. To obtain access to mail codes, please notify your Administrative Officer.

Acquiring Access to Barcodes
To acquire barcodes, you must first be assigned access by your unit Administrative Officer. Only unit Administrative Officers are given access to mail codes issued to each unit. After obtaining access click "Department Accounts" on the UHM Campus Mail Services website and login. You will be required to have a valid UH (@hawaii.edu) email address to login to your account. All mail codes assigned to you will be shown. A special font must now be downloaded and installed on PC in order to view the barcode information correctly. After installing the barcode font, right-click on the mail code assigned to you and your barcode will appear.

Download our Department Barcode Request Form here