University of Hawaii at Manoa

WITHDRAWING COMPLETELY FROM UH MANOA

Make decisions about seeking withdrawal from a course early in the semester. You must discuss your withdrawal with your instructor and college advisor and obtain their approvals. After the ninth week, complete withdrawals are not permitted except for unusual or extenuating circumstances beyond the control of the student. If you try to withdraw on the deadline date along with many others, you may not be able to see an advisor and hence not be able to withdraw. You will not get an extension of deadline on the grounds that you could not be accommodated.

If you want to completely withdraw from your Manoa courses before the semester begins (up through August 19), login to MyUH to drop all of your classes. You may instead obtain and complete a Cancellation of Registration Form from the Admission and Records Service Window, Queen Lili'uokalani Center for Student Services, room 010.

If you want to completely withdraw from UH Manoa after the semester begins (beginning August 20), you will need to obtain a Complete Withdrawal Form from your College Student Academic Services office, or if a classified graduate student from the Graduate Student Academic Services office. All complete withdrawals processed after the semester begins must be done in-person. Follow the instructions on this form and obtain all the required approvals and clearances. All University balances must be cleared before a Complete Withdrawal Form will be processed. Take your completed form to the University Cashier's Office Service Windows, Queen Lili'uokalani Center for Student Services, room 105 by the appropriate deadline. Incomplete forms will not be processed. Please refer to the refund schedule.

If you are entitled to a refund and you paid by cash or check, your refund will be mailed to your current address on file at the University of Hawaii. Please verify and update your Mailing Address and Permanent Address, as all refund checks will be mailed to your address in the following priority: 1 - Mailing Address and then, 2 - Permanent Address (if Mailing Address is null or expired). Mailing Address corrections can be made online through MyUH, by mailing the Student Data Change Form, or in-person at the Admissions and Records Information Counter, Queen Lili'uokalani Center for Student Services, room 001. If you made payment by credit card, the account originally charged will be credited for the amount of refund due to you within a few weeks. If you have a financial hold with the University, your refund may be delayed until the obligation is cleared.

Student activity fees are only refundable before the first day of instruction up through August 19, 2007, or if you completely withdraw system-wide by 4:00 pm, August 29, 2007. Please refer to the refund schedule.

If you process your complete withdrawal by 4:00 pm on August 27, only the withdrawal action will be noted on your transcript. After this time, you will also have a "W" recorded for each course in which you were enrolled.

If you completely withdraw from UH Manoa, regardless of the date of your withdrawal, you must apply for re-admission by the appropriate deadline if you decide to return at a subsequent date. However, continuing classified undergraduate students in good standing may apply for a leave of absence at the time of withdrawal. Please inquire at your College Student Academic Services office. Classified graduate students should check with the Graduate Division.

If you are a financial aid recipient, please read the following section Special Complete Withdrawal Instructions for Financial Aid Recipients before processing your complete withdrawal, as you may not be entitled to any funds.

 

SPECIAL COMPLETE WITHDRAWAL INSTRUCTIONS FOR FINANCIAL AID RECIPIENTS Please see a financial aid counselor before processing your complete withdrawal. Once the Manoa Financial Aid Services Office is notified of the date of your withdrawal from school, Federal regulations mandate a 'Return of Title IV Funds.' All financial aid students who receive Federal financial aid and process a complete withdrawal before 60% of the semester has elapsed, may be required to repay a portion or all of the aid (including tuition waivers) received for the semester. During the first 60% of the enrollment period, students "earn" financial aid in direct proportion to the length of time they were enrolled. The percentage of the period that the student remained enrolled is determined by dividing the number of days that the student completed, by the number of days in the semester. Any unearned aid, other than Federal Work Study, must be returned to the proper Title IV program(s). Unearned aid is the amount of disbursed aid minus the amount of aid earned. Example: A student received a total of $4750.00 in financial aid ($2000.00 in Federal Award Type A and $2750.00 in Federal Award Type B). The student attended 30 days and then did a complete withdrawal. There are 117 days in the enrollment period. To calculate the percentage of aid that the student earned, divide days attended (30) by days in the enrollment period (117). Aid earned equals 25.6%; aid unearned equals 74.4%. Of the $4750.00 aid disbursed, aid earned is $1216.00 and aid unearned is $3534.00. To calculate the institutional portion of unearned aid, multiply 74.4% by the total institutional charges of $1674.20 ($1674.20 = tuition/fees, dorm charges if applicable). The institution must return $1245.60 to federal Title IV Aid programs. To calculate the student portion of unearned aid, take total aid unearned of $3534.00 minus $1245.60 (institutional aid unearned). The student must return $2288.40 to the Title IV Aid programs. The Institution will hold you responsible for the entire amount of unearned aid ($3534.00). Until this overpayment is cleared, you will not be able to receive any services from the Institution or enroll at any other institution in the University of Hawaii system. The federal policy regarding the Return of Title IV Funds due to a complete withdrawal is available upon request at the UH Manoa Financial Aid Services Office, Queen Lili‘uokalani Center for Student Services, room 112.