MINUTES OF REGULAR MEETING OF THE

UNIVERSITY OF HAWAI'I BOARD OF REGENTS

January 19, 2001


I. CALL TO ORDER


The monthly meeting of the Board of Regents was called to order by Chairperson Lily K. Yao on Friday, January 19, 2001, at 8:45 a.m., in the Tamarind Room, 'Ohelo Building, Kapi'olani Community College.

Attendance

Present were Regents Everett R. Dowling, Charles K. Kawakami, Sat Khalsa, Donald C.W. Kim, Bert A. Kobayashi, Ah Quon McElrath, Walter Nunokawa, Nainoa Thompson, Sharon R. Weiner; President and Chancellor Kenneth P. Mortimer; Secretary of the Board David Iha; and Administrative Officer Carl H. Makino. Regents Billy Bergin and Allan K. Ikawa were excused.

Also present were Dr. Dean O. Smith, Senior Vice President and Executive Vice Chancellor, University of Hawai'i at Manoa; Dr. Alan H. Teramura, Senior Vice President for Research and Dean of the Graduate Division; Dr. Joyce Tsunoda, Senior Vice President and Chancellor for Community Colleges; Dr. Rose Tseng, Senior Vice President and Chancellor, UH-Hilo; Mr. Walter S. Kirimitsu, Senior Vice President and General Counsel; Mr. Eugene Imai, Senior Vice President for Administration; Dr. Doris Ching, Vice President for Student Affairs; Dr. Colleen Sathre, Vice President for Planning and Policy; Dr. William A. Pearman, Chancellor, UH-West O'ahu; Dr. Karla A. Jones, State Director for Career and Technical Education; Dr. John Morton, Provost, Kapi'olani Community College; Ms. Joanne Clark, Executive Director for University and Community Relations; Mr. Harold Masumoto, Special Advisor to the President; Dr. Judith Inazu, Executive Assistant to the President; Mr. Patrick McFadden, President, UH Foundation; Mr. J.N. Musto, UHPA Executive Director; Ms. Helen Hamada, APT Representative; and others.


II. APPROVAL OF MINUTES

Upon motion by Regent Kim and second by Regent McElrath, the Board approved the minutes of its meeting held on November 17, 2000, as circulated.


III. ITEMS FROM PRESIDENT'S MEMORANDUM NO. 84
RECOMMENDATIONS FOR ACTION AND
GENERAL INFORMATION


President Mortimer introduced Mr. Jeffrey Selingo, national reporter for the Chronicle of Higher Education, who is in Hawai'i covering a variety of stories on developments in Hawai'i.

Establishment of an Office of the Chancellor for the University of Hawai'i at Manoa

Special Advisor Masumoto said in September 2000, the Board of Regents approved in concept, the establishment of an Office of the Chancellor, University of Hawai'i at Manoa (UHM), separate from the position of President, University of Hawai'i. The separation was to incur no additional costs and with the understanding that no movement would take place until reorganization plans, charts, and budgets were first approved by the Board.

In accordance with the Board's directive, reorganization and implementation plans were developed and distributed throughout the University community for comments and recommendations. Where there was consensus, the draft was modified to reflect valid suggestions and concerns. The most significant change to the draft proposal was the inclusion of a transition schedule to insure that a new Manoa administration is implemented on a timely basis and with the involvement of the new University President.

The Board's policy on establishment and reorganizing of units stipulates that reorganizations affecting students and other clientele must be approved by the Board. It is, therefore, recommended that the Board approve in concept, proposed reorganization and implementation plans providing for an organizational structure of the Office of the Chancellor, UHM.

Upon approval by the Board, the proposed reorganization would create six new positions in the Office of the Manoa Chancellor. Recruitment to fill these positions would be initiated to whenever the Office of the Chancellor becomes operational. Concurrently, 10 Executive/Managerial positions at the system level with major responsibilities for the administration of the Manoa campus would be abolished and one position redescribed. The six new positions would be: (1) Chancellor, University of Hawai'i at Manoa; (2) Vice Chancellor for Academic Services; (3) Vice Chancellor for Instruction and Research -- 1 of 2; (4) Vice Chancellor for Instruction and Research -- 2 of 2; (5) Vice Chancellor for Student Affairs; and (6) Vice Chancellor for Administration.

Additional managerial level positions may be created and filled by the Chancellor with the prior approval of the new President and, as appropriate, the Board. As functional realignments between the system administration and UHM are implemented, related support personnel may be reassigned to corresponding positions or units in the new UHM administration. No additional resources are being programmed for the staffing and operation of the UHM Chancellor's Office.

The Manoa reorganization would enter a second phase once the organizational structure of the Chancellor's Office is approved by the Board. In this phase, the new Chancellor would facilitate extensive discussions within the Manoa community in order to solicit input and recommendations for the development and adoption of an internal Manoa organizational structure. This discussion would include such issues as responsibilities and span of control assigned to Vice Chancellors, reporting lines for Deans and Directors, and the establishment of new subunits within the Chancellor's Office. In considering the degree to which authority and responsibility is delegated to UHM, the proposal recognizes the University's enhanced constitutional status and the urgent need to decentralize decision-making authority in order to extend the benefits of autonomy to the individual campus level. In so doing, this aspect of the transition is intended to affect all campuses on an equal basis.

A major consideration in this plan is the selection and appointment of a new President, which is expected to occur around March 2001. Given the importance of the new President's input and role in the establishment of a new Manoa administration, the proposed plan is based on an optimal transition schedule for the appointment of both a new President and a permanent Chancellor for the Manoa campus. However, alternative actions are also proposed in the event that the optimal transition schedule is not met.

In the optimal transition schedule, the search process for a permanent Manoa Chancellor would be initiated upon the Board's approval of an organizational structure for that office. This would allow for a final selection of a Manoa Chancellor by the new President, hopefully in the Fall of 2001. The new President would then decide on the appropriate schedule for implementing the reorganization plan. An Interim Chancellor and management team could be appointed in the event that the optimum schedule cannot be realized. In either case, it is recommended that a coordinator and transition team be appointed to work with the new President to facilitate the orderly transfer of functional responsibilities, personnel, funds, and other resources as necessary from the System administration. In those instances where an affected unit performs both System as well as campus functions, the new President would determine the apportionment of resources.

The proposed reorganization and implementation plan should meet the directives as expressed by the Board at its September 2000 meeting, with one exception. The Board had originally called for a budget on the assumption that significant transfers of funds would be required from systemwide support appropriations to Manoa as a result of the reorganization. Current budgets, however, already reflect most of the affected units within Manoa's appropriation. Nevertheless, the administration will adhere to the Board's requirement that this reorganization incur no additional costs to the University.

Dr. David Miller, Professor of English and Faculty Senate Chair, University of Hawai'i at Hilo, expressed concerns that the reorganization would remove resources from the system and assigned solely to Manoa. He asked that some attention be given to making the rest of the system whole, particularly UH-Hilo and whether establishing a Vice President for Academic Affairs would serve as a barrier between the Hilo Chancellor and the President. He also questioned whether the $140 million for the medical school would be removing all capital improvements' allocation for the University of Hawai'i at Hilo and the Community Colleges, particularly its West Hawai'i project.

Chairperson Yao thanked Dr. Miller for sharing his concerns and asked the administration to take them into consideration.

Regent Weiner moved to approve the proposed reorganization and implementation plan for the Office of the President, University of Hawai'i, and Office of the Chancellor, University of Hawai'i at Manoa, with the understanding that this action shall remain within existing resources and subject to applicable policies and statutes, as presented in President's Memorandum No. 84 (Agenda), Item A-1, dated January 19, 2001. Regent Nunokawa seconded the motion.

Regent McElrath expressed the concern that the reorganization was top heavy and would be duplicating functions at the President's level.

Upon call, the motion was unanimously carried.

Establishment of Individual Football Ticket Prices for the 2001 Season

Athletic Director Hugh Yoshida requested the Board's approval to change the football ticket price schedule. The actual ticket prices, as taken to public meeting, will remain at their existing levels and only the opponents will change, reflecting the 2001 schedule. The prime seating locations will continue to have an additional tax-deductible premium added to their season ticket package. This will allow the Athletic Department to continue to maximize revenues from the most desired ticket locations while at the same time providing an incentive for the not as desirable locations.

In the coming 2001 season the football program will be reaching out to the neighbor islands by playing its game against the University of Montana on Maui. Due to this unique situation and based on the seating capacity at the Maui War Memorial Stadium, the Athletic Department recommended that the individual ticket prices for the Maui game be slightly higher than the O'ahu games to address cost issues. The Maui game will not be included in the season ticket package.

There was an opportunity for members of the community and public to provide testimony on this particular issue, according to Mr. Yoshida.

The proposed ticket price schedule is as follows:

                                                    Youth/Senior
Opponent               Sideline        Endzone    Citizens/Students*     Students#

Iowa State & Air Force   $24             $20             $16                 $3
5 WAC Games & Miami-OH   $19             $15             $11                 $3
Montana** 

* Youth, Senior Citizen, and UH Student Tickets are located in the North Endzone.
     # Student tickets available in orange sections PP, QQ.
     
     
               Premium        Standard                        Bleacher
** Montana     $28.50          $23.50     Adult                $23.50
                                          Children & Students  $15.50


Regent Kobayashi moved to approve the recommended amendments to its policy on admission fees and charges to athletic events as proposed and presented in President's Memorandum No. 84 (Agenda), Item A-2, dated January 19, 2001. Regent Kim seconded the motion.

In response to Regent Kobayashi, Mr. Yoshida said the Athletic Department would be working with KHNL to televise the game throughout the State.

Chairperson Yao inquired about the additional revenues the University would gain. Mr. Yoshida responded that they were anticipating a net gain of approximately $300,000.

Upon call the motion was unanimously carried.

Naming of Two New Buildings at Maui Community College

In accordance with Board of Regents' policies relating to naming of campus improvements, Senior Vice President Tsunoda requested that the Board approve the naming of two new buildings at Maui Community College.

As initially proposed in 1995, all new buildings at Maui Community College (MCC) would be named using a Hawaiian thematic approach. MCC's signage committee was established by the Provost to develop and recommend names for new buildings. In order to lend cohesion and purpose, an overall motif and criteria were considered by the campus to arrive at the suggested names for new and existing buildings. These names were selected following lengthy discussions over a general theme for naming all buildings at MCC. A consensus of students, faculty, staff, and administrators agreed that a theme of Hawaiian values, reflecting the planned function or activity of the respective building, would be appropriate in selecting its name.

The rationale behind utilizing Hawaiian values stemmed from a recognition of the campus' location on the island of Maui. This acknowledgment of place reinforced the importance of relating any building names to the Hawaiian culture. Hawaiian values were suggested for naming buildings to communicate MCC's commitment to teaching students and the community about the significance of a community college in a tri-isle Hawaiian setting. The names will serve as a continuing reminder to students that their education occurs on a Hawaiian island amidst a unique cultural setting.

As the building names were proposed, they were presented to the Provost's Executive Committee, the administrative staff, and to the Provost and the Dean of Instruction for their review and comment. The recommended names and a brief description of the buildings are as follows:

Ka'a'ike - Building N: Technology Center

A new addition to the Hawaiian Lexicon is a word for communication, Ka'a'ike. Though communication was valued culturally by the early Hawaiians, it was all oral, so older words usually have to do with talking. MCC's new technology building with Skybridge and cable telecommunication systems will be much more and thus, the name, Ka'a'ike. "Ka'a" means "transfer" and "ike" means knowledge, so Ka'a'ike represents the "transfer of knowledge."

Pa'ina - Building P: Culinary Arts

Building P, will house MCC's Culinary Arts Program. The sharing of food was and continues to be a highly valued component of the Hawaiian culture. However, many words are simply the action of cooking. The word for a meal or small dinner party is pa'ina. This word is used today by many Hawaiians to infer the strong value of "let's share a meal."

Regent Kim moved to name Building N and Building P at Maui Community College, Ka'a'ike and Pa'ina, respectively, as presented in President's Memorandum No. 84 (Agenda), Item A-3, dated January 19, 2001. Regent Dowling seconded the motion which was unanimously carried.

Gifts, Grants, and Contracts

Senior Vice President Teramura recommended that the Board accept the research and non-research grants and contracts for the UH system totaling 198 awards during the period October 16 December 15, 2000, with a total value of nearly $17.4 million. The cumulative awards for this fiscal year are $105 million, and this compares with the $103 million for the same time period last year for a 2% increase over last year's record pace.

Senior Vice President Teramura introduced Dr. Mark Martindale, Associate Researcher at the Pacific Biomedical Research Center's Kewalo Marine Laboratory. He said Dr. Martindale has been successful in competing for both the National Science Foundation (NSF) and National Aeronautics & Space Administration (NASA) research support. Dr. Martindale spoke on one of his awards "The Formation and Evolution of the Metameric Body Plan in Basal Annelids," a newly recognized and important field of evolutionary development.

Regent Kobayashi moved to accept the gifts and grants and ratify the actions of the administration in executing the necessary contracts, as presented in President's Memorandum No. 84 (Agenda), Item A-4, dated January 19, 2001. Regent McElrath seconded the motion which was unanimously carried.

Appointments, Changes in Appointments, Leaves of Absence, Promotion, Tenure, Waiver of Minimum Qualifications, Emeritus Titles, Shortening of Probationary Period, Salary Adjustments, Position Actions, Classification and Pricing

President Mortimer requested that the agenda be amended to include the following personnel items:

Appointment and Off-Scale Salary for Dr. Allan D. Robb, Director of Business and Hospital Affairs, John A. Burns School of Medicine, University of Hawai'i at Manoa.

Appointment and Off-Scale Salary for Dr. T. Samuel Shomaker, Associate Dean of Academic Affairs and Education, John A. Burns School of Medicine, University of Hawai'i at Manoa.

Off-Scale Salary Adjustment for Dr. Maqsudul Alam, Associate Professor, Department of Microbiology, College of Natural Sciences, University of Hawai'i at Manoa.

Regent Kim moved to amend the personnel agenda to include the items as requested. Regent McElrath seconded the motion which was unanimously carried.

Regent Kim moved to approve the personnel actions, as amended and presented in President's Memorandum No. 84 (Agenda), Item B-1, dated January 19, 2001. Regent Weiner seconded the motion which was unanimously carried.

Resignations and Retirements of Board of Regents' Appointees and Civil Service Employees

President Mortimer presented for information the resignations and retirements of Board of Regents' appointees and retirements of Civil Service employees. He expressed the University's appreciation for their special contributions to the University and wished them well in their future endeavors. (The list of resignations and retirements is presented in President's Memorandum No. 84 (Agenda), Items C-1 and C-2, dated January 19, 2001).

Regent McElrath noticed that the number of resignations seemed high in the College of Engineering. President Mortimer said he would provide a written report to the Board on this development.


IV. ORAL REPORT OF THE EXECUTIVE OFFICER

President Mortimer said each year the Carnegie Foundation's Council for the Advancement and Support of Education (CASE), selects one faculty member from each state and designates him or her as CASE Professor of the Year. For the year 2000-2001, Associate Professor Linda Arthur from the College of Tropical Agriculture and Human Resources, was selected. Dr. Arthur teaches textiles and clothing courses, and is the curator of College of Tropical Agriculture and Human Resources' Asian, Hawaiian and Western Costume Collection. Dr. Arthur is well published in professional journals, and has recently published a third book. She has also mounted nine exhibitions on Hawaiian and Asian clothing and textiles in the past seven years.

Dr. Arthur expressed her appreciation, stating that she loves her students and teaching.

President Mortimer called on UH Foundation Patrick McFadden to report on the University's campaign and fund raising efforts. Mr. McFadden reported that through December 31, 2000, the Foundation received gifts of $93.6 million in the $100 million campaign. They hope to reach the goal some time in April. He said the University hosted a reception honoring Jim and Bob Wo and their families, and Paul Honda. These benefactors provided significant support to the Community College system.

The University of Hawai'i Foundation Board has been meeting several times on strategic planning issues. Mr. McFadden announced that on March 1, the Foundation will have a new Vice President for Development and a new Vice President of Finance.

President Mortimer reported on the E-learn program. After more than a year in the planning stages, the UH Community Colleges recently launched their Distance Delivered Associate in Arts degree program, which goes by the acronym UHCC.e-learn. This program allows busy professionals and homemakers to earn an Associate in Arts degree on line. Students can select courses from various campuses and take courses via cable TV, the University's Interactive Television System (HITS), or the internet. He congratulated Vice President Tsunoda and her faculty and staff for developing this innovative learning opportunity.

President Mortimer called attention to a revised copy of the 2000-2001 Board calendar, which lists action items and presentations scheduled for the coming year.

President Mortimer then introduced several members of the Rainbow Wahine Volleyball Team who concluded an outstanding season by advancing to the NCAA Championship in Richmond, Virginia. The Wahines went undefeated in the WAC season, and nearly undefeated in non-conference play as well. Coach Dave Shoji was co-coach of the year in the WAC.

Coach Shoji thanked everyone for the honor.

President Mortimer called on Provost John Morton to describe an award given to Kapi'olani Community College by the Association of American Colleges and Universities for education quality.

Provost Morton introduced Dr. Leon Richards, senior academic dean at Kapi'olani Community College, who in an addition to administrative duties, is the real architect of international efforts at Kapi'olani for the last two decades. Dr. Richards has been working with colleagues throughout the system to implement programs like those funded by Paul Honda. The first two students ever from community colleges in the country will be receiving scholarships for three years of study in Japan.

Provost Morton reported that this past fall, Kapi'olani Community College was nominated from outside the State for two competitions, one held by the American Council on Education relating to international education, and one held by the Association of American Colleges and Universities relating to undergraduate education. He called on Dr. Louise Pagotto to present both of these programs.

Dr. Pagotto said they were the recipients of two awards, one of which was presented by the American Council on Education called, "Promising Practices Awards." The other award was from the Association of American Colleges and Universities called, "Greater Expectations." These two awards are very significant in that they acknowledge past accomplishments in shaping the future direction of international and liberal arts education, and to serve as role models for other institutions.

President Mortimer said that from his experience as a former chair of the Board of the American Association of Colleges and Universities, he knows these programs are very competitive. These awards, therefore, speak highly of the University and its campuses.


V. OTHER OR NEW BUSINESS

Certificate Honoring Wahine Volleyball WAC Champions

Chairperson Yao extended congratulations on behalf of the Board and presented the Wahine Volleyball Team with certificates of recognition.


Certificate Honoring Dr. Linda Arthur, CASE Professor of the Year, UH-Manoa

On behalf of the Board of Regents, Chairperson Yao presented a certificate of recognition to Dr. Arthur for her continued good work in bringing distinction to the University of Hawai'i and our State by her selection as CASE Professor of the Year.


VI. ANNOUNCEMENT

Next Meeting

Chairperson Yao thanked Provost Morton and the students and staff of Kapi'olani Community College for hosting the meeting. She announced that the next meeting will be held on February 16, 2001, at 8:30 a.m., at Honolulu Community College.


VII. ADJOURNMENT

There being no further business before the Board, the meeting was adjourned at 9:50 a.m.

Respectfully submitted,




David Iha, Secretary