Administrative Procedure 8.536 Administrative Procedure 8.536


Subcontract Control of Government Property


Administrative Procedure Chapter 8, Business and Finance
Administrative Procedure AP 8.536, Subcontract Control of Government Property
Effective Date:  June 2017
Prior Dates Amended:  July 1982, January 2006
Responsible Office:  Office of the Vice President for Budget and Finance/Chief Financial Officer
Governing Board and/or Executive Policy:  EP 1.102, Authority to Manage and Control the Operations of the Campus
Review Date:  June 2020

I. Purpose

To prescribe the responsibilities and to provide general guidelines for federally-funded government property acquired by a University of Hawai‘i (University) subcontractor.  Refer to AP 8.290, Requirements of Federally Funded Purchases, for complete flow-down provision instructions and AP 12.411, Subrecipient Monitoring (Previously AP 8.955).

II. Definitions

No policy specific or unique definitions apply.

III. Administrative Procedure

A.    Responsibilities

        1.    When expending federal funds, certain Federal Acquisition Regulation (FAR),
Office of Management and Budget (OMB) Circular A-110 provisions, and other agency-specific regulations must be included in any subcontract issued by the University. 

        2.    It is the responsibility of the Principal Investigator, with the assistance of the
Office of Research Services, to ensure that such subcontracts reflect adequate instructions to the subcontractor with respect to any property furnished by the University, and that any resulting special tooling is the property of the Federal Government. 

B.    Requirements

        1.    Receipts must be obtained for any government property acquired for or by
University subcontractors.

        2.    Property acquired by a University subcontractor shall be immediately reported to
the Capital Asset Accounting Office.

IV. Delegation of Authority

There is no administrative specific delegation of authority.

V. Contact Information

Capital Asset Accounting Office, 956-8735, or

VI. References

●Link to superseded Executive Policies in old format
●Link to Administrative Procedures in old format

VII. Exhibits and Appendices



    Kalbert Young    
    June 15, 2017    
    Vice President for Budget and Finance/Chief Financial Officer


subcontract, government property, federally funded purchases