Administrative Procedure 9.235 Administrative Procedure 9.235


Administrative Stipends for Department Chairs and Special Program Directors


Administrative Procedure Chapter 9, Personnel
Administrative Procedure, A9.235, Administrative Stipends for Department Chairs, Chairs of Academic Subdivisions, and Special Program Directors
Effective Date: August 2023
Prior Dates Amended: March 2001
Responsible Office: Office of the Vice President for Administration
Governing Board of Regents Policy: RP 2.202 Duties of the President
Review Date: August 2025

I.  Purpose

To establish a process for stipends provided for the performance of administrative functions, in accordance with the current University of Hawai‘i Professional Assembly Agreement, Article XXIII: “Appointment, Duties, and Compensation for Academic Chairs”, Section F., this procedure is intended to apply only to faculty members receiving stipends for additional administrative duties and responsibilities covered under Article XXIII of the bargaining unit 7 collective bargaining agreement, and does not address other categories of stipends.

Faculty personnel assigned to extra administrative duties and responsibilities related to serving in a chair or director role, wherein the administrative function is not primary or not permanent, may receive additional compensation in the form of released time from regular faculty responsibilities and/or change from 9 to 11-month appointments and/or monthly stipends. This administrative procedure promulgates the guidelines for determining the amounts of administrative stipends which may be paid to department chairs, special program directors, and chairs of academic subdivisions.

II.  Applicability/Responsibility

This instruction applies to all faculty personnel throughout the University of Hawai’i system. Vice Presidents, Chancellors, and the Provost are responsible for ensuring internal equity and consistency with respect to the application of these guidelines.

III.  Guidelines

  1. The specific amount of the stipend is determined by the size and complexity of the department, program or institute and the nature of the administrative duties. The criteria shall include, but not be limited to, the following:

    1. Faculty FTE or headcount

    2. Other FTE (APT, civil service, graduate assistants, lecturers, casuals, RCUH)

    3. Levels and numbers of undergraduate and graduate degree programs

    4. Student enrollments

    5.  Complexity of instructional and research services (laboratories, studios, shops, etc.)

    6. Program budget

    7. Nature and amount of other funds

    8. Scope of the administrative duties

  2. The specific stipend rate shall be determined as follows:

    1. Stipends of no less than $300 per month may be paid to faculty performing administrative functions for serving as chair, associate chair, assistant chair or director of departments or programs, as approved by the Dean (University of Hawai‘i at Mānoa), Vice Chancellor (University of Hawai‘i at Hilo), or Chancellor (University of Hawai‘i at West O‘ahu, University of Hawai‘i Community Colleges).

    2. Administrative stipends greater than $300 and up to $1,000 per month may be paid to department or division chairs, associate chairs, assistant chairs, or special program directors of units of extensive size, scope, and complexity, with the approval of the Vice President (University of Hawai‘i System and University of Hawai‘i Community Colleges), Provost (University of Hawai‘i at Mānoa), or Chancellor (University of Hawai‘i at Hilo and University of Hawai‘i at West O‘ahu).

    3. Administrative stipends exceeding $1,000 per month must be approved by the President.

IV.  Duration of Stipend

Stipends shall be paid to faculty personnel only during the period of assignment of administrative duties and responsibilities which are in addition to those normally expected of all faculty members.

Administrative stipends shall not be paid during periods of sabbatical leaves. When such faculty administrators are returned/reassigned to regular faculty duties, their compensation shall revert to what they would have been had they not served as chairs, associate chairs, assistant chairs, or special program directors. Vice Presidents, Chancellors, and the Provost are responsible for discontinuing the stipends when such assignments are terminated.

V.  Delegation of Authority

No Delegation of Authority found

VI.  Contact Information

The Office of Human Resources

VII.  References

University of Hawai‘i Professional Assembly Agreement, Article XXIII: “Appointment, Duties, and Compensation for Academic Chairs”, Section F.

VIII.  Exhibits and Appendices

No Exhibits and Appendices found


Jan Gouveia
August 16, 2023
VP for Admin


No Topics found.