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Executive Policy 10.103 Executive Policy 10.103



Title

Responsibilities for Oversight & Management of Capital Improvement & Repair & Maintenance Projects

Header

Executive Policy Chapter 10, Land and Physical Facilities
Executive Policy EP 10.103 Responsibilities for Oversight & Management of Capital Improvement & Repair & Maintenance Projects
Effective Date:  October 2014
Prior Dates Amended: July 2014   
Responsible Office: Office of the Vice President for Administration
Governing Board of Regents Policy RP 10.201, Interests in Real Property 
Review Date:  August 2019

I. Purpose

The purpose of this policy is to clearly identify and assign the critical role of overseeing and managing the planning, design, repairs & maintenance, renovations and construction of physical facilities of the University of Hawaii to ensure responsible stewardship of its obligations and its educational, research, and service missions.

II. Definitions

Infrastructure projects shall be defined as projects related to the design and construction of campus infrastructure, such as drainage systems, water systems, mechanical systems, sewer systems, electrical systems and substations, roadways and parking structures/lots, photovoltaic systems and underground chilled water loop systems.

III. Executive Policy

See delegation of authority.

IV. Delegation of Authority

The President herein delegates authority for decision-making to manage the planning, design, repair, maintenance, renovation and construction of physical facilities of the University of Hawaii as follows:

    1. All campus long range development plan updates shall be the responsibility of the respective Chancellor at the University of Hawaii at Manoa, the University of Hawaii
at Hilo, the University of Hawaii at West Oahu or the Community College System as designated by the respective University Chancellor or Vice President for Community Colleges, in coordination with the Office of Capital Improvements at the University of Hawaii System (OCI).

    2. All new facilities construction projects excluding infrastructure projects shall be the responsibility of OCI.

    3. All repairs & maintenance and infrastructure projects shall be the responsibility of the respective unit at the University of Hawaii at Manoa, the University of Hawaii at Hilo, the University of Hawaii at West Oahu or the Community College System, as designated by the respective University Chancellor or Vice President for Community Colleges.

    4. Facilities renovation projects with a projected construction cost of $5 million or more in total construction costs (excluding planning and design costs), shall be the responsibility of OCI and such projects with construction costs of lesser amounts shall be the responsibility of the respective unit at the University of Hawaii at Manoa, the University of Hawaii at Hilo, the University of Hawaii at West Oahu or the Community College System as designated by the respective University Chancellor or Vice President for Community Colleges.

Where a repair and maintenance project or projects and a renovation project with a projected construction cost of $5 million or more are within close proximity or within the same building, the respective campus and OCI will mutually agree as to which unit will manage all related projects to ensure effective management of inter-project logistical issues.

Notwithstanding OCI management of major projects, the responsible unit shall engage the respective campus as an integral member of the respective project team from the beginning of the planning process for the project, prior to procurement of any contracts for design or construction and throughout the construction and acceptance processes. Any exceptions to this policy shall require written justification by the campus or OCI and the review and approval of the President.

V. Contact Information

Vice President for Administration Jan Gouveia at 956-6405 or jgouveia@hawaii.edu or Associate Vice President for Capital Improvements Brian Minaai at bminaai@hawaii.edu



IV.

VI. References

    A. Link to superseded Executive Policies in old format https://www.hawaii.edu/policy/archives/ep/

    B. Link to Administrative Procedures in old format https://www.hawaii.edu/policy/archives/apm/sysap.php

VII. Exhibits and Appendices

No Exhibits and Appendices found

Approved

    Signed    
    David Lassner    
    October 31, 2014    
    Date    
    President

Topics

No Topics found.


Attachments

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