Executive Policy 6.205 Executive Policy 6.205

Reimbursement of Tuition & Fees for Any Student who becomes Totally and Permanently Disabled or Recently Deceased or Active-Duty Military, Hawaii National Guard & Reserve Soldier(s)  Impacted by Deployment or Permanent Change of Station

Executive Policy Chapter 6, Tuition and Fees
Executive Policy EP 6.205, Reimbursement of Tuition and Fees for Any Student who becomes Totally and Permanently Disabled or Recently Deceased or Active-Duty Military, Hawai‘i National Guard, and Reserve Soldier(s) Impacted by Deployment or Permanent Change of Station
Effective Date: July 2026
Prior Dates Amended:  May 2022, October, 2014; April 2007 (est)
Responsible Office:  Office of the Vice President for Academic Strategy
Governing Board of Regents Policy RP 2.202, Duties of the President; RP 6.208, Board Exemptions to Non-Resident Tuition; and RP 6.210, Payment of Tuition, Fees & Charges
Review Date:  July 2029

To establish and promulgate guidelines concerning the tuition and fees for University of Hawai‘i students who are deployed due to their status as members of the active-duty military (and their authorized dependents), the Hawai‘i National Guard, or the military reserves or receive Permanent Change of Station Orders or become totally and permanently disabled or recently deceased.

No policy specific or unique definitions apply.

1. Students who are U.S. military personnel on active duty and their authorized dependents who withdraw from any UH campus due to a U.S. military Permanent Change of Station (PCS) or U.S. military deployment or  orders issued after the start of the term with an execution date prior to the end of that same term are to be provided a full refund of tuition and all fees (institutional, program, mandatory, etc.) for the affected semester.


2. Students who are members of the Hawai‘i National Guard, and not their dependents, who are called to active duty and withdraw from any UH campus are to be provided a full refund of tuition and all fees (institutional, program, mandatory, etc.) for the affected semester.


3. Students who are members of the U.S. military reserves, and not their dependents, who are called to active duty and withdraw from any UH campus are to be provided a full refund of tuition and all fees (institutional, program, mandatory, etc.) for the affected semester.


4. Documentation of military obligation should be submitted for students requesting refunds under items A, B, and C.


5. Any student who becomes totally and permanently disabled and withdraws from any UH campus is to be provided a full refund of tuition and all fees (institutional, program, mandatory, etc.) for the affected semester. A Medical Board-certified physician, physician’s assistant or nurse practitioner must certify that the student is unable to engage in any substantial gainful activity by reason of a medically determinable physical or mental impairment that:
   
   1. Can be expected to result in death;
   
   
   2. Has become continuous for a period of not less than 60 months; or
   
   
   3. Can be expected to become continuous for a period of not less than 60 months.


6. Any student who is recently deceased and does not complete a term at any UH campus is to be provided a full refund of tuition and fees for the affected semester. Refer to: Administrative Procedure AP 8.770 Student Refunds  and EP 9.780 Death of Student or Employee.


7. Deployed students and any student who becomes totally and permanently disabled or recently deceased who paid fees for services, such as residence halls, child care, and others shall receive a prorated refund as determined by each campus.


8. The Chancellors/Provost shall provide a report to the Institutional Research, Analysis and Planning Office and the President each year by October 1 that lists the number of students assisted by the policy and reasons for reimbursements.

There is no policy specific delegation of authority.

Office of the Associate Vice President for Student Affairs
Telephone: (808) 956-2182
Email: avpsa@hawaii.edu

A. Link to superseded Executive Policies in old format https://www.hawaii.edu/policy/archives/ep/

B. Link to Administrative Procedures in old format https://www.hawaii.edu/policy/archives/apm/sysap.php

No Exhibits and Appendices found

    President