UH System Policies and Procedures
Board of Regents Policies
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Board of Regents Policy 7.208 Board of Regents Policy 7.208
Regents Policy Chapter 7, Student Affairs
Regents Policy RP 7.208, Intercollegiate Athletics
Effective Date: Aug. 23, 1996
Prior Dates Amended: Oct. 17, 1963; July 16. 1974; Oct. 20, 1978; Dec. 12, 1986; Oct. 31, 2014 (recodified)
Review Date: August 2018
To set forth policy regarding intercollegiate athletics.
No policy specific or unique definitions apply.
III. Board of Regents Policy
A. Well-managed intercollegiate athletics competition, conducted under the fundamental principles of fair play and amateurism, can be of educational value to student-athletes as well as a source of pride and unity to the wider student body, faculty, staff, and all those in our community who cherish and support the University of Hawai‘i.
The board shall establish or abolish intercollegiate athletic programs and authorize membership in intercollegiate athletic conferences or associations upon recommendation of the chancellor of the concerned campus and with the endorsement of the president.
B. Responsibilities of the Chancellor
1. Responsible administration and oversight by the chancellor are fundamental to the management of intercollegiate athletics. Each campus that participates in intercollegiate athletics must have in place written procedures which provide careful and thorough scrutiny of its sports programs and deliver required information to the chancellor and, as appropriate, to the president and the board. Management of intercollegiate athletics will be taken into account in the president’s evaluations of chancellors. The chancellor shall establish standards and benchmarks against which the success of the campus’ intercollegiate athletics program may be assessed. Among the program’s priorities should be:
a. The health, safety and academic progress of student-athletes
1. The health and safety of student athletes shall be the athletics department’s highest priority.
2. Student-athletes are first and foremost students. Student-athletes shall be admitted under the same standards as applied to other students and their academic performance and progress shall be comparable to non-athletes. Contacts for coaches and other athletics department staff will include objectives and minimum expectations for academic as well as athletic success of student-athletes.
b. Equal opportunity
1. Equal opportunity is a value the university and the State of Hawai‘i hold dear. The chancellor will ensure that gender equity in athletics is respected and honored, and that the athletics program is in full compliance with Title IX, the Patsy T. Mink Equal Opportunity in Education Act.
c. Broad and enthusiastic campus and community support
1. Enthusiastic campus-wide support, especially that of students, is a powerful indicator of a successful athletics program. The chancellor, coaches and athletics department staff should proactively reach out to students, faculty, and the administration, as well as to the wider community to encourage interest in and support for intercollegiate athletics.
d. Financial integrity
1. Transparency in financial reporting is mandatory. The board shall be informed in advance of any long-term financial commitment or change that may affect the budget in future years.
e. Compliance with NCAA and conference requirements
1. The chancellor is responsible for compliance with all National Collegiate Athletic Association (NCAA) and conference rules and regulations, and he or she will promptly notify the president, who shall inform the chairperson of the board, of all major NCAA infractions, potential or actual, and of all NCAA or conference investigations.
2. The use of performance enhancing drugs or prohibited substances undermines the integrity of intercollegiate athletics and may harm the individual student-athlete. The board authorizes the chancellor to institute testing of student-athletes at his or her discretion for the presence or use of performance enhancing drugs or prohibited substances in accordance with NCAA rules or applicable state and federal laws. Performance enhancing drugs and prohibited substances include but are not limited to the classes of drugs and related substances banned by the NCAA or prohibited by law.
C. Reports to the Board
1. The chancellor will ensure that the athletics department develops a mission statement that reflects the values of the University of Hawai‘i and that the department’s annual plan and budget contain realistic and measurable goals. The chancellor will inform the board through the president on progress in achieving those goals. The chancellor will furnish the board through the president with regular reports on academic and financial issues.
2. The chancellor will furnish the board through the president with an annual report on the academic standing and progress of student-athletes overall and by sport, including comparisons to the campus’s own undergraduates and student-athletes at other peer institutions. The report shall include as appropriate data on the academic progress rate and the academic success rate of student-athletes.
3. The chancellor shall promptly inform the president, who may inform the board, of any events or situations that might draw unusual public interest to the athletics program, a particular team, student-athlete, or department employee. The report should provide sufficient detail to permit the president and/or the board to respond appropriately.
D. Financial Matters and Management
1. The athletics department will prepare an annual budget that balances expected revenues and expenses. Should the athletics department end a fiscal year in deficit, meaning that total expenses exceed revenues, including institutional support and student fees, the chancellor will report to the Board of Regents on plans to reconcile the deficit and to account for its costs. The chancellor may eliminate a deficit of the athletics department by providing funds from other sources, as permitted by law, to offset such deficit.
2. To the extent allowable under NCAA regulations, the chancellor may exempt the nonresident portion of tuition for nonresident student-athletes in accordance with RP 6.208.
3. All funds or gifts, either monetary or in-kind, generated by 501(c)(3) booster organizations or contributed by individuals, corporations or other entities to support an intercollegiate athletics program shall be channeled through the University of Hawai‘i Foundation. Funds or gifts shall be used in accordance with the donor’s intent, and as assets of the foundation shall be subject to its policies and procedures.
4. An annual external audit of the financial statements of the athletics department will be conducted and the auditor’s report will be presented to the board. An external audit of “Agreed-Upon Procedures and Internal Controls and Business Issues” will also be conducted and furnished to the board.
5. The chancellor may convene an Athletic Advisory Board in accordance with NCAA bylaws to advise the chancellor and athletic director on policies and matters relating to the conduct of intercollegiate athletics on campus, to help resolve conflicts that may arise with the intercollegiate athletic program, and to perform other functions as may be stipulated by the NCAA, by the conference to which the institution belongs, or by the chancellor.
6. The chancellor shall appoint a faculty athletics representative to perform such functions as may be assigned by the NCAA, by the conference to which the institution belongs, or by the chancellor.
7. The chancellor shall ensure that a senior women administrator (SWA) has been designated to perform such functions as may be assigned by the NCAA, by the conference to which the institution belongs, or by the chancellor.
IV. Delegation of Authority
The board authorizes the chancellor to institute testing of student-athletes. See RP 7.208(B)(1)(e)(2).
To the extent allowable under NCAA regulations, the chancellor may exempt the nonresident portion of tuition for nonresident student-athletes in accordance with RP 6.208. See RP 7.208(D)(2).
The chancellor may convene an Athletic Advisory Board. See RP 7.208(D)(5).
The chancellor shall appoint a faculty athletics representative. See RP 7.208(D)(6).
The chancellor shall designate a senior woman administrator (SWA). See RP 7.208(D)(7).
V. Contact Information
Office of the Board of Regents, 956-8213, email@example.com
D. RP 6.208
E. EP 7.205
VII. Exhibits and Appendices
No Exhibits and Appendices found
Executive Administrator and Secretary of the Board of Regents
approved as to Form:
October 31, 2014
TopicsNo Topics found.