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Definition of Terms

PRICE LIST

    is a roster of software products and their prices from a reseller. The software products offered on price lists are the same as the store bought packages. Price lists are not formal UH contracts; therefore, the University's procurement rules for quotations need to be followed.

SITE LICENSE

     is a formal UH contract with a software company which allows the University to purchase the company's software at discounted prices. The discount is different from a price list discount because the company separates their software products into its component parts and sells each component individually. In some instances, for the first year or a defined period of time, updates and upgrades to the software are covered in the initial license fee. A single contact person (administrator) is designated and is responsible for the distribution of the software and tracking the software licenses.

MAINTENANCE AGREEMENT

     involves a contract between the software company and the University and covers only the software products legally purchased by the University for a nominal fee. The nominal fee allows the University to obtain all updates or upgrades for the software during the term of the contract which is usually one year. Like the site license programs, a central contact person is responsible for distributing the updates and upgrades and for tracking the legal licenses.

VOLUME PURCHASING AGREEMENT

     is an agreement that allows the University to purchase software licenses in bulk. There is a minimum number of licenses or dollar amount of the purchase order. The minimum restrictions are there to reduce the software company's processing cost. This reduction in processing cost is passed on to the University as a discount on bulk purchased licenses.