Fall 2012 Planning Session Outcomes: Draft Policy Framework, Organizational Structure, Workshop

1. Draft UH System Sustainability Policy Framework

  1. Table of Contents
  2. Mission
  3. Definitions
  4. Statement of Sustainability Policy Policy (1-2 pages)
  5. Summary of Key metrics (1 page)
  6. Areas of Focus (see sub-headings for each area below)*
    6.1.  Innovation
    6.2.  Operations
    6.3.  Education & Research
    6.4.  Planning, Administration, and Engagement
  7. Implementation of Policy
  8. Cost Avoidance Reinvestment Strategy
  9. Annual Assessment (& Annual System Sustainability Conference)
  10. Policy Revision: Areas of Focus (see sub-headings below)
    • Statement of values & challenges
    • Alignment with other documents/policies/etc. and/or with other content areas
    • Solution statement / goals
    • Measurement (baselines, metrics)
    • Assessment (include economic, environmental, social, cultural)
    • Communications
    • What’s missing, what’s next

2. Draft UH System Sustainability Structure Recommendations

Overall Goal:

Effectively and expeditiously move our sustainability goals forward on each campus and in our communities

Elements of future charge statement:

  • Establish and support policy implementation
  • Unify and coordinate efforts
  • Establish a shared mission, common language
  • Engage everyone (faculty, staff, students, local community)
  • Maximize benefits of system coordination
    • Share information, best practices
    • Leverage our strengths
    • Create incentives
    • Bring together momentum from both administrative leaders and campus members
    • Forum/Process to “institutionalize” best practices

Draft of Proposed Structure

3. Draft Proposal for 1st Annual University of Hawaii - Systemwide Sustainability Workshop

Purpose:

The purpose of this workshop is to establish a UH system sustainability agenda that will provide individual campuses with a framework for commitments and support UH efforts to move from vision to action.

Another important purpose for this workshop is to broaden the participation and ownership of the initiatives through invited representative inclusion across the campus communities with special emphasis on including students.

Outcomes:

  • Refine the draft UH system sustainability policy framework and begin to develop specific targets in the Areas of Focus
  • Establish this event as an annual workshop that will continue in future years
  • Campus and Office of the President leaders attend and and make a commitment to ongoing participation
  • Develop a report/presentation on the value of campus-based, full-time sustainability professionals that can be shared at the system level and at individual campuses
  • Refine draft organizational structure for a system sustainability effort and engage attendees in various system sustainability committees
  • Share case studies, best practices, and challenges
  • Participants leave with ideas and strategies to address challenges in key topic areas such as recycling, energy efficiency, transportation, curriculum, student life, and campus operations
  • Build lasting relationships that will create the opportunity for ongoing sharing of best practices
  • Participants share and develop skills to enhance capabilities as change agents

Principles for the Event:

  • Make the event as close to Zero Waste as possible
  • Design the event to be participatory, inclusive, and interactive
  • Allow plenty of time for talking story and relationship building outside of formal sessions
  • Find a balance between broad-based sustainability strategies (policies, positions, assessments) and specific topics/projects
  • Make the event accessible to a wide variety of people including faculty, staff at various levels, students (have funding to support getting people there)
  • Integrate the Hawaiian perspective on the natural environment and honor Hawaiian culture and history
  • Keep it focused – short and sweet (this is intended to be the first annual event, so there will be room to grow and improve over time)

Immediate Next Steps:

  • Develop a budget for the event, seek formal approval to move forward
  • Formalize the proposed Planning Committee
  • Agree on host site and dates
    • Either UHH or UHWO
    • Tentatively April 4th-5th (or 5th-6th)
    • Finalize basic structure for event
      • 1stday (big day)
        • à Conference w/ presentations and best practices shared
        • Review of draft policy, input gathered
      • 2ndday
        • Optional activities (workshops, site visits, etc.)
        • Working group (smaller group) takes input from day before and incorporates into draft policy

 

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