Short-term rental request shall be made on an official "Daily Rental Request Form" and initiated by the user units. The original request form shall be submitted at least three working days in advance of the requested rental period. Verbal reservations shall be honored only if a completed "Daily Rental Request Form" is received within three working days of the requested rental period. Rentals with no written request shall be cancelled.

Rental requests are processed on a first come first serve basis and is contingent upon the availability of vehicles. Transportation Services shall reserve the right to replace of substitute vehicles as necessary because of emergency repairs or mechanical failure. Transportation Services shall accept rental requests no earlier than one month (30 days) prior to the vehicle reservation date. Vehicle request for periods longer than a month shall be submitted in letter/memo form to the Transportation Superintendent. Long-term requests must be submitted at least one week in advance.