Office of the Executive Vice President for Academic Affairs

FOR MORE INFORMATION:

Phone: (808) 956-7487
Email: evpaa@hawaii.edu





















UH INSTITUTIONAL DATA GOVERNANCE

The University of Hawaiʻi (UH) is committed to protecting the Institutional Data under its stewardship while allowing for the effective use of that data. Institutional Data are data which are created, received, maintained and/or transmitted by the University of Hawaiʻi in the course of meeting its administrative and academic requirements. As members of the University community and partners/affiliates of the University, we are responsible for appropriately securing and managing the Institutional Data entrusted to us.

UH’s Institutional Data Governance Program provides oversight for the management of Institutional Data across the UH System. Examples of Institutional Data Governance activities include establishing policies, procedures, and guidelines on how Institutional Data are protected, shared, and used; who can access Institutional Data and under what conditions; who has oversight for that data; and, resolution of conflicts involving Institutional Data use.

DATA SHARING REQUEST A data sharing request is required if the Institutional Data you are requesting involves ANY of the following conditions:
  • You are asking for individual record level data (disaggregated data)
  • You are asking for non-public data (list of data classified ‘public’)
  • Your request involves the services of a third party
  • Your request involves the establishment of a data feed or a data query

Note: You must have a UH login (i.e., be a member of the UH community) to submit a data sharing request. Non-UH individuals or entities must be represented by a UH sponsor who will assume responsibility for the request.

Data Sharing Request Forms (form-fillable pdf)


GENERAL CONFIDENTIALITY NOTICE

Any individual or entity requesting access to Institutional Data must complete this confidentiality form. UH faculty, staff, administrators, and students will be directed to UH’s Acknowledgement and Certifications (ACER) online service to complete the form. Non-UH individuals or entities (partners/affiliates of the University) must complete the PDF version of the form and submit it as part of the data sharing request process.


INFORMATION SECURITY AWARENESS TRAINING Any UH faculty, staff, administrator, or student requesting Institutional Data must complete the Information Security Awareness Training.

POLICIES AND COMPLIANCE Link to UH executive policies and administrative procedures, State of Hawaiʻi Revised Statutes, and external regulations that have information security implications. Anyone accessing Institutional Data is responsible for ensuring compliance with all applicable policies and regulations.