Presenter Information

CONTENTS
Introduction
How to Submit Your Presentation Proposal
Important Dates
Criteria for Acceptance of Proposals
Presenter Requirements
Presenter Information and Guidelines

Speaker Agreement (Word document)

Introduction

ELUNA 2008, the annual meeting of the Ex Libris Users of North America, aims to offer Ex Libris customers and staff an opportunity to share information, experiences, best practices, and works in progress in an informal, collegial environment. Thought provoking content is encouraged to insure an interesting and worthwhile program. Presentation proposals are reviewed and selected by the ELUNA 2008 Conference Planning Committee.

Track Chairs/Co-chairs, who are members of the planning committee, are the main point of contact for presenters who have questions. Track chairs/co-chairs work closely with their presenters to meet deadlines, fulfill responsibilities, address any changes needed, handle scheduling conflicts, and otherwise help presenters prepare for their sessions.

How to Submit Your Presentation Proposal

The ELUNA 2008 Planning Committee is accepting proposals in the following tracks:

• ALEPH
• DigiTool
• General, Primo, and Cross-Product
• MetaLib
• Posters
• SFX
• Verde
• Voyager

Here are some topic ideas submitted by Ex Libris customers.

(1) Please read the Presenter Requirements and Presenter Information and Guidelines included farther down on this page before completing the Proposal Submission Form. Additional information for poster presenters is described in Poster Presenter Guidelines. Please note that presenters must register for the conference and pay the registration fee. We expect registration to open in early 2008.

(2) Complete the Proposal Submission Form by January 31, 2008 (for speaker sessions) or by May 30, 2008 (for poster sessions).

Important Dates

PROPOSAL:
Deadline to submit speaker proposal: January 31, 2008
Deadline to submit poster proposal: May 30, 2008

ACCEPTANCE:
Committee notifies accepted speaker by: March 31, 2008
Committee notifies accepted poster presenter by: June 6, 2008

ATTENDANCE:
Speaker confirms conference attendance to track chair/co-chair by: April 30, 2008
Poster presenter confirms conference attendance to posters chair/co-chair by: June 30, 2008

EQUIPMENT NEEDS:
Speaker confirms meeting room hardware and software needs by: May 16, 2008

HANDOUTS:
Track chair/co-chair tells speaker number of handouts needed by: July 9, 2008

PROCEEDINGS
Speaker provides electronic version of presentation by: August 1, 2008. Files may be emailed to Donna Hirst, Proceedings Coordinator (donna-hirst@uiowa.edu).

Criteria for Acceptance of Proposals

The following will be taken into consideration when choices have to be made among proposals:

• Contribution to a well-rounded conference program
• Clarity and focus of the proposal
• Value to Ex Libris customers
• Unique or special content; originality
• Speaker's stated knowledge or experience regarding the topic

Note: If the planning committee receives a large number of proposals, this may result in good proposals not being accepted due to the limited number of session slots available. Presenters whose proposals are not accepted are encouraged to consider presenting their topic as a poster session (proposal submission deadline: April 30, 2008), investigating local/regional meetings, or resubmitting next year.

Presenter Requirements

ACCEPTED SPEAKERS ONLY: please inform your Track Chair(s) that you have read and understand the Speaker Agreement. Thank you!

A presenter is expected to:

• Confirm with the Track Coordinator attendance at the conference by the date required by the planning committee.

• Present in the time slot assigned or work with the Track Coordinator to resolve scheduling conflicts. For poster sessions, be present in the poster session area at scheduled times.

• Work with the Track Chair/Co-chair to focus or modify a presentation when needed (e.g., if similar presentations are accepted, chairs/co-chairs help to insure that content is complementary, and may ask speakers to co-present).

• Attend the Presenter/Moderator orientation at the conference (if any), especially first-time presenters.

• Start and end the session on time (with the help of the session moderator).

• Use visuals that can be read in a large room, if appropriate.

• Insure that screen shots are up-to-date.

• Provide sufficient number of handouts for distribution to all attendees at the session. Track chairs/co-chairs will let presenters know the number of copies needed about three weeks before the conference. Read the Handout Guidelines for more information.

• Leave sufficient time to solicit and answer questions from the audience (with the help of the session moderator).

• Provide visual presentation and handout files, if used, in electronic format so that they can become part of the conference proceedings on the ELUNA website. Files may be emailed to Donna Hirst, Proceedings Coordinator (donna-hirst@uiowa.edu).

• Prominently display the presenters’ names, affiliations, and contact information, version number and name of software discussed, and date of preparation on handouts and materials to become part of the proceedings.

Presenter Information and Guidelines

Typical Presentation Formats

• Case History: How we did it in our library
• Instruction: A "how-to" session or explanation of procedures
• General: discussion on a topic, issue, trend, or work in progress
• Interactive panel discussion or Q&A session
• Poster (See Poster Presenter Guidelines)

Typical Goals of Presenters

Generally speaking, presenters do one or more of the following in their sessions, as appropriate:
• Address an issue within the library and information services field.
• Share information about Ex Libris products, services, and local applications.
• Describe how people have used and extended Ex Libris software to meet their needs.
• Teach and encourage the exchange of ideas.
• Describe challenges and alternative work flows to help others.
• Make constructive suggestions to improve upon the software and work flows.

Presentation Content

Content is the responsibility of the presenter. Opinions expressed by a presenter do not necessarily reflect the views of ELUNA or Ex Libris LTD. Situations and applications described by presenters may vary from library to library and over time.

Characteristics of the "Ideal" Presenter

• Is clear, concise, accurate, and honest.

• Indicates version numbers and software described.

• Indicates when content may be time-sensitive, e.g. features in development.

• Refrains from disclosing information that is confidential between a site and Ex Libris, e.g., contract terms including pricing, contractual commitments, etc.

• Is aware that the ELUNA conference is, in part, a joint undertaking by ELUNA and Ex Libris, and that comments regarding competing products may be inappropriate.

• Is constructive when offering criticism.

• Uses humor and/or sensitivity when expressing strong convictions or addressing issues where there may be differing points of view.

• Understands that while presentation materials, e.g. slides and handouts, should be designed to enhance the presenter’s session at the conference, it may also be desirable to design them so that they are meaningful when viewed on the Internet at a later date.

• Is a good listener.

• Responds in a timely way to all preparatory and final presenter stages: proposal, Track Coordinator’s questions or requests for revisions to presentations, rehearsals and attendance at presenters’ orientation session (if any), delivery of presentation on-site on time, provision of handouts for session attendees, and submission of session materials for the conference proceedings (electronic).

Additional Tips for Making a Good Presentation

Please read these Presenter's Tips compiled over the last five years by experienced presenters. We hope you find them helpful.

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