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Miscellaneous Items

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Carryover to 2012-13 Session

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#1: Committee Meeting Schedule (SEC) [COMPLETE]

  • 6/20: scheduling request sent to all committees.
  • 7/12: two additional follow-up requests were sent to cat members
  • 8/11: SEC liaisons send final scheduling e-mail
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#2: Rules of Order Update (SEC) [COMPLETE]

  • 6/20: 2011 amendments added, pending approval.
  • 8/11: Updates Rules of Order posted to web
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#3: Committee Assignments (SEC) [COMPLETE]

  • 6/20: all committee assignments complete except CORGE (need one eng/arch)
  • 7/18: SEC considered requests for reassignment and produced a finalized committee membership list
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#5: Committee Charges (SEC) [COMPLETE]

  • 6/20: SEC send comments to SH
  • 718: SEC voted to accept 2011-12 Committee Charges (as working document)
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#6: VCAA Reorganization (SEC) [COMPLETE]

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#7: BOR Amendments (SEC): University-wide Senates are asked to review the proposed BOR amendments by September 30. [COMPLETE]

  • 6/11: BOR Request to ACCFSC
  • 6/17: Chair requested extension.
  • 6/20: Extension granted; date modified to Sept.. 30.
  • 8/15: SEC agreed to forward BOR Bylaw amendments to the full Senate for review.
  • 9/29: SEC accepted Amendments, having not received any suggested changes from the Senate
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#8: Legislative Proposals (SEC): The UH Government Relations Office requested 2012 legislative proposals by August 15. [COMPLETE]

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#9: Summer Calendar Changes (SEC)[COMPLETE]

  • 6/20: awaiting formal request from VCAA.
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#10: UH System Policy on 3-credit equivalency reporting requirement (SEC)

  • 6/20: awaiting formal request from VCAA.
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#11: Senate appointments to campus-wide committees follow-up (SEC): The SEC developed a tracking system for faculty membership (by Senate appointment) on campus-wide committees. This system enables the Senate to more easily request reports from Senate appointees to these committees. In November and April of each year the SEC will request an end of semester report from standing committee members (joint reports where more than one appointee serves on a particular committee).

  • 7/26: SEC charge
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#12: Faculty Housing (SEC & CAB): A proposal to modify faculty housing policy has been prepared by administration but has not yet heard by the BOR. Many faculty are concerned that the lack of faculty housing is having a negative impact on recruitment. SEC will follow-up on the status of the faculty housing proposal and ask the BOR to prioritize the issue on their agenda, if necessary.

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#13: Native Hawaiian hiring proposal (CAB): The SEC will work to develop a proposal or proposals to increase the number of native Hawaiian faculty across disciplines in consultation with key constituencies. SEC will report the product of their effort to the Senate on or before March 2012. [COMPLETE]

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#14: MAC/CoRGE bylaws change for Senate and Congress (CAB): MAC and CoRGE are not currently identified as standing committees in Senate by-laws. MAC was formed three years ago and COR was re-configured as CoRGE in Spring 2011. CAB is asked to recommend additions to the by-laws to reflect the current status of each committee by October 2011. [COMPLETE]

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#15: Complete MFS Charter/By-law/Rules of Order review/edit proposal (SEC & CAB): CAB is asked to conduct a complete review of the Senate Charter, By-laws and Rules of Order and make specific recommendations for any changes necessary to better reflect the current functioning of the Senate and/or to eliminate conflicting language. It shall consult with the SEC and other committees as needed and will attempt to take key changes to a preliminary vote of the Senate when possible, so as to avoid the end product having to be considered as a whole.

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#16: Reorganizations (CAB and others, as appropriate): As needed.

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#17: Kewalo (CAB/CoRGE): Possible closure of the Kewalo Marine Laboratory (KML) has been discussed for the past 2-3 years.  There is no formal proposal to do so at this time. SEC members discussed a process for ensuring faculty review of any formal proposal to close KML with the VCRGE and VCAFO in Spring 2011. CAB/CoRGE are asked to follow-up with both Vice Chancellors to develop a suitable process and make a report/recommendation to SEC by December 2011.

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#18: Review of marine facilities at UHM (CAB, CoRGE): CAB and COR prepared a draft report on marine facilities that was posted on the Senate website in May 2011. The committees are asked to finalize their report in time to provide a report at the September 2011 Senate meeting. [COMPLETE]

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#19: Quality of Graduate Programs (CoRGE): The Working Group on Graduate Education was formed in part to address the issue of unevenness across graduate programs, i.e., proportion of funded students, time to completion, post graduation in field employment, etc. That group proposed a change in configuration of CoRGE so that the Senate would have a standing committee equipped to address graduate education issues. CoRGE is asked to work with the VCRGE and Grad Division and make recommendations to the Senate by December 2011 for any necessary policy changes that would increase consistency of quality across graduate programs.

  • 7/26: SEC charge
  • 1/25: Update - A CORGE subcommittee has been established to work with Graduate Council to screen graduate programs.
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#20: Graduation/dissertation defense timing (CoRGE): In Spring 2011 the SEC was asked to weigh in on a policy question pertaining to whether Ph.D. candidates should be allowed to “walk” prior to successfully defending their dissertations. Since the elimination of a Summer graduation ceremony, students who are potentially eligible for graduation in Spring or Summer have been allowed to participate in Spring Commencement. CoRGE is asked to consider whether this policy is appropriate for doctoral candidates and make any necessary policy recommendations by October 2011.[COMPLETE]

  • 7/26: SEC charge
  • 10/17: CORGE informed SEC that it saw no action necessary on this issue; SEC is in process of reviewing issue to determine if it will take action.
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#21: Graduate Student Bill of Rights (CoRGE): Several issues involving variability in policy and practice for providing graduate student support and mentorship across departments have been identified. The CoRGE is asked to review a draft Graduate Student Bill of Rights prepared by SEC and consult with GSO in order to make any recommendations for Senate action to SEC on or before March 2012. [COMPLETE]

  • 7/26: SEC charge
  • 2/20: Tabled until Fall 2012 at the request of GSO, since they are persuing legislation
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#22: Graduate degree proposals (CoRGE): As needed.

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#23: High DFIW course follow-up (CAPP, MAC, GEC): Certain undergraduate courses at Manoa have disproportionately high (combined) F, I, and W rates. Some of these courses are part of the general education core. CAPP, MAC and GEC formed a collaborative working group to review the problem of courses with high F, I and W rates and made recommendations that were endorsed at the April 2011 Senate meeting. The committees are asked to form a joint working group to address implementation of the recommendations and report at the April 2012 Senate meeting.

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#24: Critical Thinking Working Group (GEC/CAPP/MAC): GEC is asked to lead a working group that includes members of CAPP and MAC to study approaches to systematic inclusion and assessment of critical thinking skill development into the curriculum. (See Critical Thinking Working Group Page)

  • 7/26: SEC charge
  • 10/24: Critical Thinking Working Group was assembled; first meeting to be held on 10/24 from 3:00 - 4:00 pm in the General Education Office.
  • Fall 2011: GEC Chair's Fall 2011 Report: Pdf
  • Final Report: Critical Thinking Working Group Final Report: Pdf
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#25: Institutional Learning Objectives (CAPP/GEC/MAC): WASC accreditation standards require student-learning objectives at the course, program and institution levels. Manoa does not currently have Institutional Learning Objectives and CAPP is asked to lead a working group that includes members of GEC and MAC to develop draft general institutional learning objectives to be voted on by the Senate on or before the February 2012 Senate meeting. (See Institutional Learning Task Force Page)

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#26: Undergraduate degree plan implementation (CAPP): The AVCUE and advisors, with assistance from departments, have developed 4-year undergraduate degree templates for each department/degree. These templates are designed to help students plan their course of study and facilitate graduation within 4 years. Some departments may not offer courses in a sequence that would enable students to follow the template.  CAPP is asked to study the issue and make necessary recommendations that would eliminate what some currently believe is a ‘truth in advertising’ problem with some 4-year degree templates. The committee is asked to report to the Senate by April 2012.

  • 7/26: SEC charge
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#27: Undergraduate degree proposals (CAPP): As needed.

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#28: Faculty experts/pending legislation review/input (CFS): The legislature often studies potential bill issues prior to their introduction. Manoa’s government relations staff reviews issues of interest to the legislature each Fall. CFS is asked to work with Elmer Kaai, Gregg Takayama and others to identify issues for which Manoa faculty expertise could be valuable and then assist in identifying faculty who can serve as resources to the legislature (preparing testimony, producing reports, etc.). The committee is asked to report to the Senate by November 2012.

  • 7/26: SEC charge
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#29: Senate terms--3 years? (CFS) The committee is asked to evaluate whether a change in Senate terms from two to three years would improve the overall functioning of the Senate. Issues to consider include, but are not limited to stability, workload, and committee functioning. Considerations raised include increasing continuity, balancing new ideas v. continuity, increasing non-senator representation on committees to increase continuity, and the consideration that a 3-year term will lead to a 6 year maximum service limit, rather than a 4 year maximum limit. The committee is asked to report to the Senate by January 2012.

  • 7/26: SEC charge
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#30: Solicit Faculty Service Volunteers (CFS): CFS is asked to prepare and send a general “call for service participation” e-mail to the entire faculty during the first week of March identifying general categories of possible service opportunities during AY 2012-2013 including undergraduate education, graduate education, undergraduate research, executive hiring and review, Manoa strategic planning/benchmarking, international education, distance education, academic policy, and Manoa accreditation.

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#31: Faculty Appointments to Committees (CFS): As needed.

  • 7/26: SEC charge
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#32: Tenure Promotion Review Committee (TPRC) make-up (CPM): The VCAA is considering a significant change to the TPRC process that will eliminate multiple TPRC’s in favor of a single campus-wide TPRC. CPM is asked to work with the VCAA on this issue and provide a status report to the Senate on or before December 2011.

  • 7/26: SEC charge
  • 11/16: CPM Update Provided at November Senate meeting: "Problems with the current structure include the difficulty of constituting 13+ TPRCs, and inconsistency in the review of dossiers.Suggestions include a single super TPRC, fewer (3-5) TPRCs, or multi-year appointments within the current structure of TPRCs. Concerns include the value of broad representation, workload of TPRC members, and potential release time. It is not clear why members of the applicant’s college are excluded from the TPRC."
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#33: Emeritus Faculty (CPM): Executive policy calls for “ Internal campus procedures for the identification of those individuals to be awarded the emeritus title.” The committee will make recommendations to the Senate for changes to the current procedures that SEC will forward to the Administration by February 2012.

  • 7/26: SEC charge
  • 11/16: CPM Update Provided at November Senate meeting: "Executive policy calls for "Internal campus procedures for the identification of those individuals to be awarded the emeritus title." The committee will make recommendations to the Senate for changes to the current procedures."
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#34: Individual course advertising (CPM): In Spring 2011 SEC members noticed that one or more departments advertise courses in Ka Leo. Advertisements in Ka Leo are paid. CPM is asked to consider the appropriateness of using department funds to advertise courses and make a recommendation on acceptable forms of advertising for courses on campus to the Senate in October 2011. [COMPLETE]

  • 7/26: SEC charge
  • 10/06: CPM reviewed the issue and provided a memorandum explaining its position that no Senate action is needed.
  • 11/16: CPM Update Provided at November Senate meeting: "Individual course advertising in Ka Leo: Courses could be advertised for various reasons such as avoiding cancellation if students do not fill the seats, ensuring that an instructor meets their teaching expectations, offering overfilled courses as summer courses, or late addition of courses to the available course lists. CPM also points out that the many flyers that are seen around campus and in common student hang out spots off campus are not free. Therefore, CPM does not feel that using departmental funds to advertise courses is inappropriate. Furthermore, we do not feel that a recommendation on acceptable forms of advertising on campus is needed."
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#35: Faculty Classifications (CPM, CoRGE): In Spring 2011 COR brought a resolution recommending consolidation of faculty categories to the Senate. The resolution was deferred and CORGE is asked to form a joint working group with CPM to continue studying the issue and report the results of their inquiry to the Senate in March 2012.

  • 7/26: SEC charge
  • 11/16: CPM Update Provided at November Senate meeting: "In Spring 2011 COR brought a resolution recommending consolidation of faculty categories to the Senate. The resolution was deferred and CPM and CORGE will study the issue. CPM suggests a survey of faculty regarding issues/perspectives. The CTAHR Senate Personnel Committee is also reviewing this. Issues raised include differences in degree requirements with some classifications requiring a master’s degree while others require a PhD, differences in benefits, 9 versus 11 month appointments, feasibility of teaching by neighbor island faculty, and appropriateness of requiring research by faculty holding a master’s degree. UHPA is concerned that there be no negative impact on salaries or benefits."
  • 2/20: CPM Recommendation to create a working group
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#36: Evaluation of Administration/Administrators (CPM, CAB): CPM began studying this issue during the 2010-2011 academic year. CPM is asked to form a joint working group with CAB to continue their study and recommend criteria and process for evaluating administrators to the Senate on or before October 2012. If the CPM/CAB proposal is accepted by the Senate, CPM will conduct the evaluation before the end of the Spring 2012 semester.

  • 7/26: SEC charge
  • 11/16: CPM Update Provided at November Senate meeting: "This was discussed last year, and CPM and CAB agreed that the Michigan model was appropriate. Under Hawaii law, no evaluations can be made public without the consent of the person evaluated. CPM developed a proposed consent form last year. CPM and CAB will follow up."
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#37: Student Athletic Fee (COA, CSA): The Senate should have an accounting of how student athletic fees are spent and the impact of the mandatory $50 student athletic on student attendance at games. For example, how many students are taking advantage of the “free” tickets to UH football games? Is there an increase in student use of athletic department facilities? COA is asked to lead a joint working group with CSA that continues to examine these issues and report to the Senate on or before February 2012.

  • 7/26: SEC charge
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#38: Composition and selection of Departmental Personnel Committees (CPM) A matter has recently been referred to UHPA and the Faculty Senate relating to an ongoing violation of the UHPA contract and conventions of faculty governance by the Cancer Center Director in which he has appointed faculty of his choosing to the Cancer Center DPC, including appointment of the Chair and other individuals unqualified to serve on a DPC, in violation of the written tenure and promotion policy of the Cancer Center. The broader question for CPM is do determine if there is or, if not, should there be a written University or Senate policy relating to the appointment of faculty to DPC's whereby it is the responsibility of faculty within a unit to propose who should serve on such committees. Since one of the key elements of faculty governance involves control over faculty appointments as faculty representatives to any University Committee, it would seem that this is an important point to clarify. If a Dean/Director can control the DPC then it would appear that no independent faculty oversight of the tenure and promotion process is occurring.

  • 7/26: SEC charge
  • 11/16: CPM Update Provided at November Senate meeting: "The VCAA has addressed an issue related to the composition of the DPC at the CRC. Composition of DPCs in general should be governed by faculty. CPM recommended last year to UHMFS and it was approved that each unit consider appropriate authorship conventions for their faculty and that the objectivity of external reviewers be addressed. General Guidelines for DPCs are in the UHPA Contract, UH Manoa Guidelines and Criteria for Contract Renewal, Tenure and Promotion documents and within specific unit procedures (if approved). Deans have been informed of the UHMFS recommendation that departmental guidelines be reviewed. It is hoped this might be accomplished by May 2012 and sent forward for approval to the VCAA and UHPA."
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#39: Voting Process Review (CFS): CFS is asked to review the 2011 SEC election audit to make recommendations to improve the Senate voting process by December 2011. [COMPLETE]

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#40: Updated Executive Policy E1:202 on Nondiscrimination, Anti-Harrassment, and Affirmative Action: University Senates are asked to review the proposed changes to E1:202 by September 7. [COMPLETE]

  • 8/15: Deadline extended until September 7 (from August 30)
  • 8/11: Request received from system
  • 9/6: SEC forwarded minor suggestions for change to System
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#41: Request for Reconsideration of Senate Motion of 2/16/2011 on Excess Credit Policy: VCAA Request [MISC]

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#42: Chancellor Search (SEC): Chancellor Hinshaw is stepping down as of July 2012.

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#43: Proposal for Reorganization of CTAHR (CAB): Due October 8, 2011 [COMPLETE]

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#44: Proposal for Reorganization of Library (CAB): VCAFO reorganization request. [COMPLETE]

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#45: Proposed Partner Hire Policy (CPM): VCAA submitted for review by the Committee on Professional Matters (CPM)

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#46: Suspension of Academic Actions (CAPP): VCAA submitted for review by the Committee on Academic Policy and Planning (CAPP). [COMPLETE]

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#47: Proposed Tuition Schedule: Review the Proposal & Public Meeting Schedule and attend the O‘ahu public meeting at 3:00 pm on 10/10 in the Campus Center Ballroom to provide input. [COMPLETE]

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#48: Proposal to Reorganize VCRGE: VCAFO submitted propsed Reorganization for Senate review. [COMPLETE]

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#49: Registration Waitlisting: VCAA submitted memorandum to SEC on 10/13.

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#50: Language of Promotion Application: VCAA submitted memorandum to SEC on 10/19.

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#51: Request to Reconsider 12/2010 Recommendation on 60 Non-Intro Course Credit Requirement (CAPP): CAPP's 12/2010 recommendation was approved unanimously by the MFS. A faculty member has asked the Senate to reconsider the provision requiring 45 credits of upper division course work. Specifically, the request is to reduce the 45 upper division credit requirement to 35 for the Natural Sciences. The rationale for this request is that the requirement will have a disparate and bad consequence for majors that require many difficult 200 level courses. Substantive and difficult courses with low survival rates populate the 200 level in natural sciences (4 semesters of engineering calculus, organic chemistry), but aren't counted as "upper division". These 200 level courses are required for many Natural Science majors. The easiest fix for natural science would be to lower the UD requirement from 45 to 35. However, even the 35 limit will still delay graduation for many students (estimates range around 15%). For example, the 4-year plans for graduation for biology and botany have at most 35 upper division credits. The other Natural Science departments also have deficiencies in their plans for "model" students who finish in 4 years (except mathematics), but not as severe as the biology and botany degrees.[MISC]

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#52: M3:101 Policy (CAB): CAB is asked to review the M3:101 policy to determine the impact of facilities changes on regoranizations and how these decisions affect faculty. [COMPLETE]

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#53: New Executive Policy E5:229 Whisteblower and Retaliation Policy for allegations of research and scholarly misconduct: VCRGE request Senate consultation.

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#54: Memo and report from the Grade Replacement Policy Task Force: VCAA request for consultation. [COMPLETE - follow-up]

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#55: Office of Student Affairs Course Subject Code: VCAA/ VCS request for consultation.

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#56: WASC Communication Action: VCAA request.

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#57: I-Clicker Purchase: SEC initiated proposal to purchase I-Clickers for the Senate. [COMPLETE]

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#58: WASC Plans & Progress Reports due March 1, 2012: VCAA request. [COMPLETE]

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#59: Retention of the Hawaii Cooperative Marine Fisheries Research Unit at UHM: Issue was brought to CORGE by a Natural Sciences Senator. [COMPLETE]

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#60: Proposal for New Graduate Certificate in Online Learning and Teaching: VCAA Request. [COMPLETE]

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#61: Proposal for New Graduate Certificate in Reading K-12: VCAA Request. [COMPLETE]

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#62: Proposal for New Graduate Certificate in PK-3: VCAA Request .[COMPLETE]

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#63: Proposal for New Graduate Program in Marine Biology (M.S. & Ph.D): VCAA Request. [COMPLETE]

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#64: Proposal for the Establishment of a Department of Public Affairs in the College of Social Sciences and for Changing the Name of the Spark M. Matsunaga Institute for Peace: VCAFO request for reorganization review. [MISC]

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#65: Kewalo Marine Laboratory Facilities Assessment Report Summary: VCRGE forwarded to CORGE & SEC. [Merged with Issue #17]

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#66: Faculty Professional Development Committee: VCAA request.

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#67: Reorganization Proposal for Faculty and Scholar Immigration Services (FSIS): VCAFO reorganization request. [COMPLETE]

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#68: Strategic Plan Implementaion Committee Implementation Initiatives: Strategic Plan Implementation Committee requested Initiatives.

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#69: JABSOM Tenure Modification Proposal: Put forth by the JABSOM Faculty Senate for consultation.

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#70: CTAHR Magoon Research and Training Facility: The CTAHR Faculty Senate respectfully requests that the Manoa Faculty Senate adopt a resolution calling for the UH Manoa administration to retain the Magoon Facility site for CTAHR's research, instruction, and extension functions. We would appreciate it if the Manoa Faculty SEC would refer the Magoon Resolution and this issue to the MFS Committee on Administration and Budget. [COMPLETE]

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#71: Proposed New Peer and Benchmark Groups: VCAA request.

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#72: Common Course Numbering Process Proposal: Approved for all-campus Senate review by the All Campus Council of Faculty Senate Chairs on 2/24; comments due by April 20

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#73: Proposal for a Bachelor of Arts in Biochemistry and a Bachelor of Sciences in Biochemistry: Undergraduate Degree Proposal [COMPLETE]

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#74: Proposal for a Bachelor of Science Degree in Psychology: Undergraduate Degree Proposal

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#75: Reorganization Proposal for Student Life and Development: Reorganization Proposal

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