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Minutes & Agendas


University of Hawaii at Manoa Faculty Senate, December 6, 1995

Architecture #205

Presiding: E. Alison Kay, Co-Chair, Manoa Faculty Senate Executive Committee

Senators Present: Belinda Aquino, James Brandon, Barry Brennan, James Cartwright, Sandra Chang, David Chappell, Joanne Cooper, Joel Cohn, Linda Cox, Steven Dawson, Austin Dias, Marilyn Dunlap, Dolores Foley, Gregg Geary, Patrick Gilbert, Richard Guillory, J. Patrick Henry, Kathryn Hoffman, Ruth Horie, Kiyoshi Ikeda, Wayne Iwaoka, E. Alison Kay, Adelheid Kuehnle, Barry Labonte, William Lampe, Bruce Liebert, Nancy Lind, Bert Lum, Margaret Maaka, Fred MacKenzie, Robert McLaren, Christopher Measures, Karen Meech, Marian Melish, Robert Meyer, Jane Moulin, Marita Nelson, Deane Neubauer, Cynthia Ning, Stephen OÕHarrow, Nicholas Ordway, Robert Paull, Thomas Pearson, Jurgen Sang, Leon Serafim, Thomas Speitel, Joseph Stanton, Patricia Steinhoff, John Stimson, Lorrie Wong, Rosemarie Woodruff, Ming-Bao Yue

Senators Absent: Gaye Chan, Donna Ching, Sandra Chang, Sue Hanson, John Melish, Ralph Moberly, E. Aiko Oda, Victor Olgyay, C.S. Papacostas, Anthony Picard, Teresita Ramos, Thomas Ramsey, Janice Shoultz, Victor Stenger, Glenn Teves, Jane Tribble, Judy Weightman, Roy Wilkens

Senators Excused: John Casken, James Dator, Patricia Edelen-Smith, Joel Fischer, Patricia Fryer, Peter Nicholson, Neva Owens, Karen Peacock, Raul Rudoy, James Silva, Alice Tse

Visitors: President Kenneth P. Mortimer, Senior Vice President Carol Eastman, Assistant Vice President Thomas Bopp, Senior Vice President Eugene Imai, Judith Inazu, Jim Heasley, Beverly Keever, Pat Omadan, John Engel, Joy Logan, Helen Josephine

Meeting was called to order by at 3:10 PM by Co-Chair Kay. The minutes from the November 15, 1995 meeting were approved as written.

President MortimerÕs Address

The President summarized our current fiscal situation by reminding us that UH received a $28 million budget cut in March and an additional cut of $19 million in the Fall. He said he will be presenting a financial plan for fiscal Ô96, Ô97 and Ô98 to the Board of Regents (BOR) in December. However this plan will contain only estimates for tuition revenues derived from an increase which has not yet been approved by the BOR.

The President hopes to raise about $20 to $25 million from tuition increases in Ô97 and Ô98. The actual increase in tuition will not be known until February, after the BOR holds hearing on the matter. He is

also assuming that we will not be cut any further in Ô98.

The President made it clear that any additional funds raised from tuition , or any other source, will be used to restore lecturers to high priority areas, restore the book budget to the Library, and fill positions in high priority areas. At the same time, he would like to fund technological improvements, such as Internet capabilities for the UH system.

In fiscal Ô96, the President is planning to switch some operations from general funds to special funds. The areas that will be affected include Athletics, Continuing Education, UH Press, Summer Session, and the Student Health Center. This should save about $3 million a year.

To help generate funds in fiscal Ô97, the BOR will be relaxing the 2 in 7 rule in order to encourage faculty to take leave without pay. At the same time, the early retirement incentive will be relaxed. The President is looking at programmatic changes in professional schools and will attempt to replace general funds with tuition dollars in the Law School.

The President has discussed his UHM strategic plan with the BOR, but asked for no action. He has sent it to all the Deans and Directors and to the SEC. He encourages everyone to debate its many point and his upcoming home page will facilitate the conversations. He wants to bring it back to the BOR in April, May or June.

The President expressed his approval of the SECÕs expectations for faculty governance which led to a resolution urging Deans/Directors to have faculty committees to advise them on budget matters. He told the group that he had suggested that such committees could serve Deans/Directors just as the Committee on Administration and Budget (CAB) serves him.

In response to a question about whether or not all non tenured faculty would receive pink slips, the President said that some may, but that such an action would not be done across the board. Dr. Eastman added that tenured faculty would not be issued pink slips unless absolutely necessary. The President reiterated that opportunities for faulty to provide input on programmatic changes that result in retrenchment would be referred to the appropriate governing bodies.

When questioned about whether the success of football was more important than the success of academics, the President said he was sorry if that was the message conveyed to faculty or to the community. That is definitely not the case. General funds are not being used to pay off the contract of the recently terminated football coach. In a follow-up comparing the offering of competitive salaries to football coaches to the offering of competitive salaries to faulty, he said we can meet competitive offers made to faulty, but that our fiscal situation constrains his ability to do so.

In response to a concern about presenting a financial plan before discussions about the underlying programmatic changes are fully discussed, he agreed that the situation was slightly fuzzy. He assured us that he will do everything he can, given the tight time schedule he must meet to have all the academic issues explored before irrevocable decisions are made.

The President was asked about the highlights of his recent trip to explore the possibilities of a virtual university in the Western Region. After stressing that the UH didnÕt pay for his travel, he said he felt that UH should take the lead role in HawaiiÕs and the RegionÕs effort to provide access to people that canÕt get physical access to a university. We currently call this distance education and regional efforts could offer large economies of scale. However, the costs associated with this type of access are extremely high.

Another query about ways to reduce our utility expenses brought SeniorVice President Imai into the discussion. We will be getting a new telephone switching device and stop using some telephone contract services to save about $1 million. We will also be trying to install more efficient electrical systems.

In response to a question about early retirement and the 2 in 7 rule, the President said that these policy changes are just now taking place and Dr. Eastman will be following up.

The President concluded with an expression of his guarded optimism for the future. While he has a pessimistic nature, he feels that there is a light at the end of this dark budget tunnel. He urged us to join with him in working toward this brighter future.

Senior Vice President Imai's Report

Senior Vice President Imai said that the portion of his recent memo dealing with the mail room has been rescinded. The large volume of mail handled by the mailroom combined with staff reductions due to budget cuts will slow service. To prevent a decrease in the quantity/quality of service, he would like to reduce the volume of mail handled. To further this option, he asked us for our help in getting faculty cooperation to ensure that personal mail is eliminated to the extent that it is possible for us to stop sending or receiving personal mail at our business addresses.

Mr. Imai said that the US Postal Service does deliver to some mail stops directly if the street address rather than the UH address is used. He will try to increase the number of Postal Service mail stops on campus to cut down on the volume delivered to the mail room by the Postal Service.

Some faculty felt further discussion on this issue was warranted because mail coming through the Postal Service is addressed to faculty and felt our right to receive this mail was of great concern. Mr. Imai assured us that mail would not be opened, but he did reiterated his desire to enlist our help in reducing the volume of personal mail going through the mailroom.

On the subject of the duplicating machines that will be eliminated, Mr. Imai reported that departments can have the machines if they will pay the service contracts on the machines. Social Science faculty expressed their grave concern about having rapid access to copiers, given their staffing shortages. Mr. Imai expressed his sympathy for their plight and assured them that he would help departments obtain maintenance contracts at the cheapest rates possible.

Faculty suggested that funds could be raised if we could sell copies, old books and used equipment. Mr. Imai said there is a mechanism for the transfer and/or disposal of used equipment, but no conclusions were reached about the sale of copies or old books.

Chair's Report

Co-Chair Kay asked everyone to check their e-mail address on the list that was distributed so we can continuing working on the Senate efforts to get on Internet. She also asked us to distribute the sign-up sheets for up coming task forces and return them as soon as possible.

Co-Chair Kay reported that our committees having been very busy, in most cases meeting weekly. A committee to look at the Bookstore made up of John Learned, Chris Measures and Fritz Rehbock is forging ahead. We will be appointing people to serve on a committee working with Carol Eastman to develop a procedure for review of Deans/Directors. The ad hoc committee reviewing the tenure/promotion criteria/procedures will be convened by Patty Fryer. In addition, three tasks forces for the General Education Project will have reports due in February.

The SEC has decided to table the resolution calling for faulty committee to advise Deans/Directors on budget matters until the next meeting. The report written by Deane Neubauer and CAB has been distributed and Co-chair Kay asked us to circulate it among the faculty. She also asked us to please fill out our questionnaire relating to general education and return it. If the questionnaire does not apply to you, please indicate this on the questionnaire and return it to Linda Johnsrud.

Faculty expressed concern that much of what our future looks like will be determined in the next six months. It was felt that we need to be proactive by keeping track of all appropriate legislative action. Our next meeting is scheduled for opening day (of the Legislature) and we might want to take some action on or before that time.

One suggestion was made that the political candidates standing for election in Ô96 might come and address the Senate. A rejoinder to this suggestion was that this should be checked out with the AGÕs office.

C-Chair Ikeda suggested that we will be very busy during the few months with the academic issues related to the financial plan. He plans to use our home page as a means for keeping everyone updated and involved.

The meeting was adjourned at 4:35 PM.

Respectfully Submitted,

Linda J. Cox

Acting Secretary