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Minutes & Agendas


University of Hawaii at Manoa Faculty Senate, September 18, 1996

Architecture Room 205

Chair Kiyoshi Ikeda called the Senate to order at 3:06 PM Senators

Present: Barry Brennan, Sarah Burchfiel, Patricia Burrell, Donna Ching, Joanne Cooper, Jim Dator, Steven Dawson, Eric DeCarlo, Robert Duesterhaus, Samir El-Swaify, Dolores Foley, James Gaines, Gregg Geary, Patrick Gilbert, John Halloran, Sue Hanson, Kathryn Hoffmann, Ruth Horie, Ken Hunter, Kyoshi Ikeda, Casey Jarman, Kenneth Kipnis, Barry Labonte, David Lally, Bruce Liebert, Fred Mackenzie, Michael Maglaya, John Mahoney, Alexander Malahoff, Jennifer Matsuda, Robert McLaren, Karen Meech, Robert Meyer, Ralph Moberly, Marita Nelson, Deane Neubauer, Peter Nicholson, Aspy Palia, C. S. Papacostas, Robert Paull, Karen Peacock, Thomas Ramsey, Gay Reed, Thomas Schroeder, Steven Seifried, Miriam Sharma, Joseph Stanton, Victor Stenger, Glenn Teves, Lorrie Wong, Lesley Wright

Senators Excused: Craig Chaudron, Richard Guillory, Patricia Hickman, Jane Moulin, Victor Olgyay Senators Absent: Sandra Chang, Joel Fischer, Wayne Iwaoka, Roderick Jacobs, Sumner LaCroix, Stacey Marlow, Stephen O'Harrow, Thomas Olson, Raul Rudoy, Jurgen Sang, Leon Serafim, Thomas Speitel, John Stimson, Ming-Bao Yue

Administrative Members: Kenneth Mortimer, Carol Eastman, Thomas Bopp Invited

Guests: Dean Smith, Eugene Imai, Rodney Sakaguchi, Sinika Hayasaka, Alison Kay, Linda Johnsrud, And thirty five additional persons who signed the attendance list.

Chair Ikeda introduced Sinika Hayasaka who is the sole University representative for the Aloha United Way. She urged faculty to give their full support this year to the Aloha United Way. She also noted that, for the first time, pledge cards will be mailed to the home of each faculty member, instead of being distributed through the departments. She introduced three students--Randall Harada, Renae Shigemura, and Kristi Nishimura-- who spoke on behalf of Students Helping Aloha United Way. The three described various activities being planned, including a Silent Auction on October 17, in Campus Center 205, and a Jail and Bail activity. They also presented Dr. Hayasaka a check for $791 which they had already raised from UH recipients of the Regents or Presidential Scholarships. Chair Ikeda called the attention of the Senate to the existence of Hale Halawai, a gathering place for faculty and staff lunch within the Campus Center Cafeteria.

Chair Ikeda next introduced President Kenneth Mortimer who began by reminding us of the necessity of the University staying flexible in the face of fiscal uncertainty brought about not only by the State's lingering budget crisis, but also because of the fact that the University is now responsible for setting, and retaining, tuition. For reasons still not clear, enrollment across all campuses is down. It is especially down at Manoa, and here, especially within the freshmen class. The overall 7% decline this year follows a 3% decline the year before. It is not clear what role the 50% tuition increase played, but it should be noted that, while the University is short $4 million from its tuition projections of last spring, the University did receive $10 million which it would not have received had it not raised tuition as it did. The University is planning to conduct a survey both of new students who did attend, as well as those who were admitted but did not enroll, in order better to understand what is going on. While enrollments at Hawaii's private universities seem to be up, it is not yet known what is happening nationwide where rumors of overall declining enrollments have been heard. In response to a question about the University advertising, as the private universities do, Pres. Mortimer expressed his willingness to "promote" but his reluctance to "advertise" the University, pointing out that we do not have the kind of open door policy (at UHM) that the private universities do. But he said he is interested in being guided in this matter by the faculty.

Pres. Mortimer next turned to the Strategic Plan which has been under discussion for a year now. He hopes to present it to the Board of Regents' (BOR) November meeting. He urged faculty to make any comments they have not yet made, and especially to make their wishes known to their deans about the college plans, because that is where the real action is, he said.

Turning to athletics, the President said he was pleased to announce that the BOR agreed with the Senate's resolution that the Knight Report be adopted as UH athletic policy, and has acted accordingly. He said the apparent delay in this was due to the NCAA accreditation process of last year, which has now been completed (and the University accredited by the NCAA). He assured the Senate that, inspite of implications in the press, neither he nor Governor Cayetano will give preferential treatment to intercollegiate athletics over the other needs of the University. He is continuing with his plan of reducing General Funding of intercollegiate athletics over the next three or four years, and will follow through on this year's 20% cut back. Funds are to be made up through other means. He repeatedly assured the Senate that while he and the Governor have differed from time to time in the past, the Governor has never intervened in the running of the University in any area, including athletics. The Governor is interested in trying to help the private sector increase its support, however. For example, he is trying to help the Aloha Stadium authority to lower, or eliminate, what it charges the University for use of the Stadium, and is encouraging Hawaiian Air to help charter flights for UH athletes.

The President was asked about an apparent new policy, invoked by Peter Garrod, which does not permit faculty to fly to conferences a day ahead of time in order to rest and prepare properly--even though athletes are granted that privilege. The President (and Vice President Smith) promised to look into this, saying they were unaware of any such new rule.

Vice President Eastman then was introduced by Chair Ikeda to talk about funding for the Library. She said that funding the Library properly is the University's number one priority, but that the shortfall in tuition receipts made it impossible for money to be released this Fall as anticipated.

A Senator from Physics asked why a large number of basic journals in all fields--two in physics--were suddenly canceled with none of the prior consultation which had taken place in past cancellations. UH Librarian John Haak explained that this was done because, in addition to the budget shortfall, so many journals had raised their prices that there was an unanticipated over all 18% increase in journal costs--and hence an additional 18% budget shortfall. In the expectation that money would be received by now in the Fall, over the Summer, he canceled 44 of the most expensive journals on the assumption that they would be resumed, with back issues, as soon as the money was released to the Library in the Fall. Now that it seems likely the money won't be available soon, that policy must be reviewed, and the more normal process of consultation will be followed. However, either these 44 journals are canceled, or hundreds of others must be, since the money doesn't exist now to pay for them.

Kiyoshi Ikeda then introduced Alison Kay and Linda Johnsrud who reviewed for the Senate the process, begun last year, of evaluating General Education across the system. There was a two-day symposium last year, and a questionnaire sent out which had a 54% return rate. The main concern of most faculty centers on basic skills which students need when they enter, and exit, the UH system. While Dr. Kay stressed this was "only one small part" of General Education overall, it is where most UH Faculty believe work should initially begin, and so there will be another symposium on "The Next Step: Coming to consensus" which, according to Dr. Johnsrud, will try to determine what are the basic skill standards we wish our students to have, or to acquire? What learning opportunities should be available for that? And how should we assess learning outcomes? Any recommendations for changing General Education courses or procedures would, of course, be made through the regular academic review processes, Dr. Johnsrud assured the Senate.

Vice President Smith then discussed the situation with the Medical School- -clearly the most controversial matter on the agenda because many faculty members of the Medical School rose subsequently to challenge or modify the interpretation offered by the Vice President.. After many fits and starts, including a resolution passed by the Faculty Senate at its final meeting last Spring, a committee has been formed of persons who are supposed to be impartial. They have until December 31 to come up with a recommendation for action. The Senate Executive Committee--and primarily (over the Summer) then-Co-Chairs Ikeda and Alison Kay--have worked closely with various parties to fulfill the intention of the Senate's resolution.

It is also the case that the Medical School Faculty Senate has taken an active leadership role in this case (although there has also been a problem between that Senate and the Manoa Faculty Senate because of inadequate communication initially--a problem which has been solved, it is believed).

Chair Ikeda was asked if the SEC was satisfied with the way the process has gone over the Summer. He replied that "where we have not been satisfied, we have said so," but that he believes the process in place now is basically working in the direction the Senate intended.

The Senate was reminded that faculty in the basic science departments of the Medical School were suddently "asked" last year to find a home in one of the new clinical departments being created. Approximately 30 of the 47 members did, but the process is reversible, said VP Smith. Another Medical Faculty member reminded the Senate that last year admission of new students was stopped for several Medical School departments, without the participation or approval of the faculty of the departments involved. This is a wound that will be difficult to heal. The Medical School faculty needs to know that their right of self-determination will be upheld in the future.

VP Eastman then reported on the reorganization of Information Sciences and the Library School. Reorganization of Public Health is awaiting the accreditation report on that School.

VP Imai then introduced a complex issue concerning an impending action regarding faculty travel on State or Federal funds. The University's current travel bid contract expires in October. The University--for what seemed to be good reasons at the time--chose not to join virtually all of the other State agencies in their travel bid. This proved to be a big mistake. For inter-island travel, Aloha Airlines came in with a bid $10 per one-way ticket below what the current cost is. Similarly, Panda Travel made a bid for out-of-state travel which would result in very substantial savings if UH had been part of the State's package. Even though the travel budget of the University is almost twice that of the State, it is not clear that UH can strike a deal as good as that of the State. In the question period, it was made clear that, under the State's new contract, frequent flyer miles, and free tickets, are owned by the State, and not the flyer, a condition which, it was implied, will exist in the new UH travel contract as well. VP Imai repeatedly urged faculty assistance in crafting language which would enable the University legally to write the bid so that the contract can be awarded to the airlines which most faculty would prefer to fly-- which may not be possible this time (as it was not expected to be possible in the State's instance, which is the reason the University decided not to join with them at that time).

Finally, VP Eastman rose once again, this time to respond to questions about the impending Faculty Workload Audit Report. She said that it may- -or may not--be ready by the middle of October, but that she had no idea what it was going to say. It has taken much more time than anticipated.

She also announced what she felt was the best news of the day: that the Manoa Executive group has basically adopted the Senate report of last Spring, dealing with the evaluation of deans and directors. She said that the group had made a few procedural changes, but that the scope and intent of the Senate report was retained. She said a policyh and set of procedures should be in place by November 1, or thereabouts.

Finally, Chair Ikeda indicated that a future matter of business for the Senate would be promotion and tenure review procedures.

A motion for adjournment was made a seconded, and the Senate adjourned at 4:42 PM. Respectfully submitted, Jim Dator Secretary, SEC & Faculty Senate

Respectfully Submitted,

Jim Dator