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Minutes & Agendas


University of Hawaii at Manoa Faculty Congress and Senate, March 17, 1999

Richardson School of Law, Classroom 2

44 senators were present:
Nell Altizer, Barry Baker, Caroline Blanchard, William Burgwinkle, Patricia Burrell, Kenneth Bushnell, Catherine Caveletto, Rahul Chattergy, Donna Ching, Ross Christensen, Robert Cooney, John Cox, Thomas Craven, Marilyn Dunlap, Donna Fukuda, Emily Hawkins, Manfred Henningsen, Casey Jarman, Nanette Judd, Judith Kellogg, Karl Kim, Kenneth Kipnis, Takeo Kudo, William Lampe, Alexander Malahoff, Stacey Marlow, Gertraud Maskarinec, Matthew McGranaghan, Charles Mueller, C.S. Papacostas, Mary Pateman, Karen Peacock, Thomas Schroeder, Virginia Tanji, Mary Tiles, Janice Uchida, Robert Valliant, Richard Varley, Frank Walton, Eldon Wegner, Joel Weiner, John Wendell, David Yount, Sylvia Yuen

5 senators were excused:
David McClain, Christopher Measures, Stanley Saiki, Jane Tribble, Dina Yoshimi

18 senators were absent:
Alton Arakaki, Thomas Brislin, Vergie Chattergy, James Cowen, Robert Duesterhaus, Arnold Edelstein, Stephen Ferreira, Agnes Fok, Joel Hanna, John Hardman, John Mount, Gwen Naguwa, Joseph O'Mealy, Alison Regan, Donald Schmitt, Thomas Vogt, Randal Wada, Roy Wilkens

3 administrators were present:
Judith Inazu, Kenneth Mortimer, Dean Smith

13 others signed in:
Emanuel Drechsel, Wayne Iwaoka, Linda Johnsrud, Susan Kreifels (Star-Bulletin), Peter Manicas, Premlata Menon, Larry Nitz, Walter Patrick, Vicki Rosser, Jim Tiles, Richard Varley, and two undecipherable names

Chair Alex Malahoff opened the meeting at 3:12 pm.

1. President Mortimer addressed the Faculty Senate on matters of mutual interest and concern. The WASC regional accreditation team is visiting the Manoa Campus this week. We expect to be accredited, hence the process is mainly a formative experience--an opportunity to benefit and learn. The visiting team will send us a draft report, and we will be invited to make factual corrections only. The final report will be ready this fall. President Mortimer plans to release it to the public since we are a publically-supported university.

President Mortimer views the Manoa Faculty Senate as the organized representative voice of faculty at Manoa. He assured those present that his administration takes the Manoa Faculty Senate seriously and looks to it for advice on matters of academic policy, intercollegiate athletics, etc.

President Mortimer attended a luncheon earlier today with the Pacific and Asian Affairs Council. Governor Ben Cayetano was among the speakers and had many good things to say about the University. Meanwhile, the House has cut the University's budget by $3 million, and it has not funded the University's $6.2-million pay-lag discrepancy. Thus, although the tenor of the discussion was the best it has been in years, this is not reflected in the University's budget. Following the usual cycle, the Legislature is expected to complete its work in May, and the Governor to sign the budget in July. Since no money has been provided by the Legislature for the retroactive pay raises promised by Cayetano during his recent election campaign, restrictions of $150 to 160 million may follow.

2. Minutes of the Faculty Congress Meeting held October 21, 1998, were approved with no changes.

3. Charter and Bylaws Amendments

Tom Craven, Casey Jarmen, and Karl Kim discussed the attached Manoa Faculty Senate Resolution to adopt changes to the Charter and Bylaws. Marilyn Dunlap, Jim Heasley, Bill Lampe, Alex Malahoff, and Tom Schroeder also worked on the Charter and Bylaws revisions. Senator Jarman said that the new documents make more sense and are more consistent and more user-friendly than their predecessors. In answer to a specific question, Bill Lampe explained that committee assignments will henceforth begin on June 1, which comes after the Senate Executive Committee elections, rather than on May 1, which came before. As a consequence of this change, the overlapping term of service for committee members has been reduced from 28 months to 27 months. The purpose of the overlap is to provide continuity. It also increases the chances that a quorum can be assembled if a committee meets during the summer months. Manoa faculty will have an opportunity to vote for or against the proposed changes to the Charter and Bylaws as soon as written ballots can be prepared.

4. Senior Vice President and Executive Vice Chancellor Dean Smith spoke to the Senate about 4+4+4, his plan to cut all general-fund budgets at Manoa by 4 percent per year during each of the next three fiscal years. This corresponds to $5.1 million per year, and it is in addition to any cuts that the Legislature and the Governor might decide to make. Voluntary cuts are necessary, Smith argued, because money is urgently needed for other purposes, such as repairs and maintenance, equipment, the Hamilton Library, and learning communities.

Vice President Smith explained that previous cuts of the Manoa budget during the last five years have been made incrementally by "belt-tightening." Administrators believed that the cuts, though large, were merely aberrations, and they were reluctant to make any changes, such as eliminating whole programs, that would have been irreversible.

Vertical cuts were recommended by two committees appointed by the administration, but the only point of agreement was to close the Medical School. The Board of Regents accepted the administration's argument that the Medical School was not up to Manoa standards, but rather than close it, the Board decided to correct the problems identified by the vertical cuts committees and increased the Medical School budget by $3 million per year. Vice President Smith has concluded from experiences such as this that each of our existing units evolved because it satisfies legitimate academic, societal, and state needs.

The following "hypothetical example with made-up numbers" illustrates another kind of problem that arises when one is contemplating vertical cuts. Suppose that Barry Raleigh, Dean of SOEST, volunteered to make a vertical cut and eliminate the Department of Ocean Engineering, provided SOEST could keep the money. Next, suppose that a comparison of Ocean Engineering with the hypothetical "Department of Chemical Engineering" revealed that the latter was less productive than the former and should be eliminated instead. Finally, suppose that Paul Yuen, Dean of the College of Engineering, refused to eliminate the "Department of Chemical Engineering" even though it was less productive than the Department of Ocean Engineering.

Because the University has failed to make vertical cuts, reductions have thus far been absorbed "hit or miss" by not replacing people. Hiring freezes have caused the worst damage of all, Smith said. Some departments, such as Chemistry and Economics, have been decimated, while others, such as Physics, have retained all of their positions. Such disparities do not reflect academic priorities, and they can be corrected only through a major reallocation of the type Smith has proposed.

Vice President Smith was concerned that deans and directors would continue to make horizontal cuts and "squeeze a little harder" if he gave them a target of 1-2 percent. Instead, he chose to move boldly, and intentionally set the number at 4 percent per year to force vertical cuts to be made.

Smith is aware of the "collateral damage" these cuts will cause, but he feels that it is his job, as Chief Executive Officer of the Manoa campus, to address our budgetary crisis aggressively.

A long and frank discussion followed. Responses were mixed.

5. Chair Alex Malahoff thanked Vice President Smith for his explanation of 4+4+4, and adjourned the Congress at 4:52 pm.

University of Hawaii at Manoa Faculty Senate, March 17, 1999

Richardson School of Law, Classroom 2

Chair Alex Malahoff opened the Senate meeting at 4:53 pm.

1. Minutes of the Faculty Senate Meeting held February 17, 1999, were approved with no changes.

2. Committee Reports

UGE - Task Force on the Undergraduate Experience

Chair Ken Kipnis presented a resolution calling for the appointment of a Vice Chancellor and Dean for Undergraduate Studies. Several senators said they needed more time to consider this important initiative, and the Senate as a whole agreed by voice vote to table the UGE resolution until its next meeting.

SEC - Senate Executive Committee

Noting that the hour was late, Senate Secretary David Yount moved that the SEC resolution on lower-division tuition be tabled until the next meeting. The motion to table was approved unanimously by voice vote.

CAPP - Committee on Academic Policy and Planning

Chair Matt McGranaghan presented the attached resolution from CAPP endorsing the Proposal for a University of Hawaii/East West Center Graduate Certificate in International Cultural Studies. Chair McGranaghan assured the remaining senators that the matter is not controversial, and the CAPP resolution was approved unanimously by voice vote.

CAB - Committee on Administration and Budget

Chair Tom Craven requested that the CAB report on procurement be postponed until the next Senate meeting.

3. Chair's Report

Chair Malahoff thanked the committee chairs for their reports. He then urged senators, acting as individuals, to do something about recruitment.

"Press Doris Ching," was one of his suggestions.

4. Other Business

SEC Member Mary Tiles noted that she had prepared a resolution in support of the School of Public Health. The resolution did not appear on the agenda for today's meeting of the Faculty Senate, but it was widely distributed prior to today's meeting of the Faculty Congress. Due to the lateness of the hour, Senator Tiles elected to postpone the Public Health resolution until the next meeting of the Manoa Faculty Senate.

Because most of the items on the Manoa Faculty Senate agenda were tabled or postponed, the need for an extra meeting was discussed. Chair Malahoff suggested a date one week from today, but it was found to be unacceptable because it occurs in the middle of the Spring Break. Chair Malahoff next suggested a date two weeks from today, and this appeared to be more agreeable to most senators. Since it is the responsibility of the SEC to schedule meetings of the Manoa Faculty Senate, Malahoff said he would bring the matter up at the next SEC meeting, which is scheduled for March 22, 1999.

Charlotte Mitsutani will investigate whether the usual venue, Classroom 2 of the Richardson School of Law, will be available at 3:00 pm on March 31, 1999.

There being no other business, Chair Malahoff adjourned the Manoa Faculty Senate meeting at 5:28 pm.

Respectfully submitted,

David Yount