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Minutes & Agendas

2000-2001


University of Hawai'i at Manoa Faculty Senate, January 10, 2001

Content

SENATORS PRESENT:
Belinda Aquino, Elaine Bailey, Barry John Baker, Craig Chaudron, Meda Chesney-Lind, Jerome Comcowich, Robert Cooney, Joanne Cooper, Thomas Craven, Jim Dator, Sandy Davis, Marilyn Dunlap, Ernestine Enomoto, David Flynn, Richard Frankel, Pamela Fujita-Starck, Donna Fukuda, Michael Garcia, Carolyn Gotay, Emily Hawkins, Karen Jolly Robert Joseph, Nanette Judd, Merle Kataoka-Yahiro, Peter Kim, Irvin King, Bruce Liebert, Glenn Man, Ralph Moberly, Jane Moulin, Philip Rehbock, Gerard Russo, Gwen Sinclair, Brent Sipes, John Stimson, Frank Walton, Charles Weems, Joel Weiner, Kelley Withy, Ming-Bao Yue

SENATORS EXCUSED:
Michael Antal, Hazel Beh, John Cox, Martha Crosby, Carl Evensen, Manfred Henningsen, Ed Laws, Susan Miyasaka, Robert Paull, Martha Staff

SENATORS ABSENT:
Iqbal Ahmed, Horst Brandes, Kent Bridges, Andrea Feeser, Michael Forman, William Haning, John Hardman, Laurence Kolonel, Joy Marsella, James Marsh, John Melish, Charles Mueller, Wendy Pearson, Teresita Ramos, John Rieder, David Sanders, Francis Sansone, Sylvia Yuen

ADMINISTRATORS PRESENT:
Thomas Bopp, Barbara Polk

INVITED GUEST
David Iha,

OTHERS SIGNED IN:
Catherine Cruz, Emmauel Drechsel, William Lampe, Mary Tiles.

Chair's Report

In the absence of a quorum by 3:08 PM, Faculty Senate Chair, Barry John Baker, called the meeting to order and presented his report:

Chair Baker greeted senators and called the first meeting of the Manoa Faculty Senate for Spring Semester 2001 to order and noted that although almost two months had passed since the last report, that because of the holidays there was not a great deal to report.

On the 20 November the SEC had a scheduled meeting with President Mortimer, however, that meeting was cancelled and they instead met with Executive Vice-Chancellor Smith and discussed a variety of issues of mutual concern centering around the present state of the Manoa campus, including the meaning of autonomy for the university following the November election, Manoa's slip in national ranking and lessening of academic reputation, budget and academic prioritization, the present appropriateness of the strategic plan, WASC accreditation, the physical condition of the campus and deferred repairs and maintenance, and shared governance and the role of the senate among other things.

Enrollment picture mixed

On 21 November the SEC received a report from the Office of the Vice President for Student Affairs regarding student enrollment at Manoa; although freshman enrollment is up 6%, it is notable that there is an overall decline of 2%, a 14% transfer student decline, a 5% first time graduate student decline and a 20% decline in returning students, with most of the decline coming from decreases in resident students.

On 29 November the chair met with President Mortimer and discussed many of the issues previously discussed with the Executive Vice Chancellor, and agreed that each of the important issues should be the subject of a meeting between the president and the SEC.

Also on the 29 November the chair attended and chaired an additional meeting with the president when he met with the All Campus Council of Faculty Senate Chairs. At that meeting Special Advisor to the President Harold Masumoto discussed with the faculty senate chairs his proposals regarding the Manoa chancellorship. Also at that meeting the chair distributed a memorandum from the SEC responding to and addressing the concerns that had been raised by other institutions within the system regarding the implementation of Manoa's new General Education requirements.

The WASC Accreditation Advisory Committee continued to meet, twice in November, once in December, and will meet twice a month during Spring Semester 2001; their first meeting was 9 January.

The Senate Executive Committee continued to meet during December and during the first week of January prior to the start of classes. One item of importance that was discussed by the SEC was the proposed organizational model for the campus when a chancellor is appointed and a chancellor's office implemented. Several models from various sources were discussed. The SEC agreed that whatever model was to be implemented it was important that the roles, responsibilities and authority of both the president and chancellor and their relationship be clearly defined and that the organization model and reporting lines below the level of vice-chancellor be subject to campus wide consultation.

This topic was scheduled to be discussed later at this senate meeting.

A 1 December meeting of the Budget Advisory committee was cancelled, however this committee met on 15 December and that meeting was attended by Senate Vice-Chair John Cox.

The SEC met with President Mortimer on the 12 December and discussed the first item of concern previously discussed by the SEC with EVC Smith and later by the chair with the president.

Also on 12 December the SEC received an information technology report prepared by the Manoa Information Technology Committee

4/4/4 Budget reallocations

By memorandum to deans and director's dated 22 December, EVC Smith informed the SEC that the final year of the 4/4/4 plan had been endorsed by the Manoa Budget Advisory Committee and that $12.7 million would be reallocated with $4.0m for allocated for equipment, $2.5m for repairs and maintenance, $2.0m each for information technology and undergraduate education, $1.2m for new faculty positions and $1.0m for library acquisitions

The chair reported that recently CAB has been occupied with proposed revisions to Board of Regent's policies and a committee report is expected at the February senate meeting and General Education implementation has occupied CAPP, and the Committee on Faculty Service has been extremely busy dealing with the Spring Semester election procedures and filling committee vacancies.

On 29 December and again on 2 January the chair meet with EVC Smith to discuss his proposal to set up working groups to assist him in the writing of Manoa's next report to WASC. Because this occurred after the Christmas holiday the chair contacted faculty directly to solicit interest in the serving on the working group that will consider university governance. Working groups to consider student education, assessment, and budget and planning will also be established. Senators and faculty interested in serving or wishing to nominate colleagues should contact Emily Hawkins chair of the CFS.

The Assessment handbook prepared by CAPP has been forwarded to deans and directors by the Manoa administration and will be shortly distributed to all faculty.

Compromise likely on charter/bylaws language

The proposed charter and by-law amendments, remain unsigned, however it appears that compromise language acceptable to the president and the SEC has emerged and the revised document has been forwarded again to AVPAA Bopp and President Mortimer. The SEC hopes these changes can be adopted at the earliest opportunity or at least before the next round of changes are crafted during this Spring Semester 2001 to satisfy general education implementation

On 10 January prior to the senate meeting the chair attended the third meeting of the Presidential Search Advisory Committee.

The chair reported the SEC's understanding that Harold Masumoto, Special Advisor to the President, has completed his deliberations regarding the establishment of the office of chancellor for the University of Hawai`i at Manoa and although the SEC has seen no documentation they understand that this matter will be taken to the January meeting of the Board of Regents.

BOR Secretary - David Iha

Chair Baker introduced David Iha Secretary of the Board of Regents (BoR) who reported to the Senate on the search for a new university president.

Search for new president

President Kenneth Mortimer told the Board at its May 2000 meeting that he intended to resign on June 30, 2001. Donald Kim, chair of the BoR, directed the BoR Personnel Committee to establish procedures for a search for a new president. The Committee report suggested procedures to the BoR at its June 2000 meeting but they were not acted on. The Board decided to engage a professional consulting firm to direct the search. Two firms were interviewed, and at the July BoR meeting, the firm of Heidrick and Struggles, Inc., of Chicago was hired.

One major issue facing the BoR at this point, Iha reminded the Senate, was whether the new president of the UH System would also be the chancellor of the Manoa campus, as at present, or whether a new Office of the Chancellor of Manoa was to be created. Until that was decided, no presidential search was possible.

BOR accepts Faculty Senate position and separates President and Chancellor

The BoR agreed to accept the recommendation of the UHM faculty, Iha said, to separate the two offices, and so at the August 2000 meeting, the Board approved procedures for the presidential search, and adopted a timetable that would have a new president appointed by July 1, 2001.

The consulting firm conducted interviews with about ninety people locally, including students, faculty, staff, and community leaders, concerning the president.

Iha stated that position specifications for the UH President were adopted by the Board at its September 2000 meeting. They are available for scrutiny on the UH Website www.hawaii.edu. The Board also approved the concept of creating a separate office of Manoa Chancellor.

Members of the Presidential Search Advisory Committee were appointed at the BoR October 2000 meeting, Iha pointed out, and calls for nominations were placed in various national and local publications. The consulting firm also began to identify and interview possible candidates for the job whether or not they applied themselves.

The Search Committee has been meeting since November, Iha stated, narrowing down the names to be presented to the Board. It has agreed to submit no less than five names (unranked) to the Board, and the Board has pledged only to select a president from the names submitted to it by the Committee.

12 people now under consideration

There are presently twelve names under consideration, Iha said, and the process seems to be on target for the desired Spring 2001 appointment of a new president.

Even though many people would like to know who the candidates are, Iha pointed out that the Board has adopted a strict policy of confidentiality, at least until the final list is available. The Board is aware of the "open" process adopted by the University of Florida and is convinced that many of the best candidates do not allow their names to be put forward for consideration if they cannot be guaranteed confidentiality.

However, Iha recalled that when UH last had a Chancellor's Office the three finalists for the position did meet with the faculty and make formal, public presentations. Something like that is possible this time if the presidential finalists agree, Iha suggested.

Mr. Iha then opened the floor to questions.

Bill Lampe asked what the role of the Search Advisory Committee would be once they submitted the names to the BoR and Iha said that they would participate with the BoR in interviewing the finalists.

Charles Weems inquired when the names of the finalists would be released but Iha said he did not know yet.

Meda Chesney-Lind stressed that the faculty wants to know and meet with the finalists as soon as possible and Iha acknowledged that he expected this would happen, as it had for the Manoa Chancellor previously. It is not easy to keep it a secret, Chesney-Lind rejoined. "It's pretty obvious. They're getting on planes.

They're buying new clothes."

Bruce Liebert wondered if the office of the chancellor was still going to be possible on a "no additional cost" basis and Iha replied that this remains the intention of the BoR.

No specification for chancellor yet

John Stimson asked if there was a position specification for the chancellor yet and Iha acknowledged that while there is none yet, since there are other chancellors in the system, a generic statement will probably be modified for the Manoa chancellor's search.

In response to the question whether it was possible for UH to offer a competitive salary for a president, Iha said he believed it was.

Michael Garcia asked when the candidates would visit the campus and Iha said it will probably be in February or March since the Board wants to stick to its timetable.

Role of Search Committee

There were then a series of questions between Mr. Iha and Jerome Comcowich concerning the role of the Advisory Committee in interviewing the candidates.

Have they interviewed the candidates? No, but they will. Will the Committee interview all five candidates in person? Yes, in person (but whether all members of the Committee would be present while interviewing each of the five candidates was unresolved).

Bill Lampe observed that there are rumors floating around that the five finalists have been identified already. Iha said there are lots of rumors, including many about the baseball coach, and he was not commenting on any of them.

Why was a consulting firm hired?

Lindy Aquino queried if it was standard operating procedure to hire a consulting firm, and who paid for it. Iha pointed out that a search firm had been used in hiring UH presidents recently because many good candidates will not respond to ads, and a good search firm has a list of possible candidates it can interview when jobs are available. They know who is in the pool, Iha observed. The firm is paid from General Funds, Iha concluded.

Chair Baker thanked David Iha for his report and responses.

There now being a quorum, Chair Baker asked for the adoption of the minutes of the meeting of December 6. Ralph Moberly called attention to page three of the minutes and the statement there stating that the Senate ByLaws needed to be changed before commitees and boards mandated by the new Core procedures, adopted by the Senate, can be organized and staffed. Moberly said that while the minutes are correct here, the SEC has subsequently decided that it is not possible to wait for the ByLaws to be changed--we need to appoint faculty members to the new committees now in order to get the new procedures underway. He wanted this change to be documented in the present minutes in case the discrepancy between the December minutes and subsequent reality is later noted.

Baker elaborated on the matter and asked the Senate if anyone objected to the SEC making this decision. No objection was heard.

One correction in the December 6 minutes was requested and made: on the top of page nine to change "here" to "hear."

The minutes of December 6, 2000 were then adopted without further objection or comment.

Committee Reports

Faculty Service

Urgent need for volunteers for all committees

Robert Joseph, Talking Chair of the Committee on Faculty Service, then rose to present a fervent request from the Committee for Senate members and other UH faculty members to volunteer for the various committees and boards created by the new General Education policies, as well as the working groups which Executive Vice Chancellor Dean Smith is convening to assist in presenting position papers for the impending WASC Accreditation visit. A handout that Joseph distributed to each Senator is attached.

There is a very urgent need for faculty names for the WASC working groups and a pressing need for names for the General Education committee and boards, and yet Joseph pointed out that there is no single campus wide email list of all faculty by which the Committee can get the world out to everyone. There does not seem to be even a single email list of all deans and directors.

While the Committee on Faculty Service intends to try to develop such a universal faculty list eventually, it needs the immediate assistance of every Senator in volunteering themselves for committee work and in spreading the word throughout their constituencies of the opportunities for service.

The Senate has struggled long and hard to get the Administration to turn to the Senate, SEC and ultimately Committee on Faculty Service when it needs faculty participation on committees, and not to choose such faculty participants themselves. Thus it is absolutely essential that the Committee give the SEC suitable names very soon so they can approve them and pass them on to EVC Smith. Yet many of the faculty members who might serve on Smith's committees could perhaps more usefully serve on the longer-lasting and arguably more important General Education committees and boards. Thus the Committee on Faculty Service would like to have a deep pool of faculty names in order to apportion them fairly to all committees that need them. In the absence of an email list, the assistance of each Senator is crucial in establishing the pool.

Is Core Committee the new GEC?

During the discussion there was confusion as to whether the old Manoa Core Committee should automatically become the new General Education Committee.

AVPAA Tom Bopp pointed out that he had appointed the old committee himself, trying to make it as representative of the academic diversity of the campus as possible, but that it was strictly advisory, had no set term of office, and had not been appointed by the Committee on Faculty Service.

Thus the Committee on Faculty Service will recommend names for the new General Education Committee, considering the old members, but looking for new members as well.

Joseph pointed that that, in addition to the absence of a single email list of faculty, there is no single place where one can find a description of the mission of each of the various committees that require faculty participation.

David Flynn, Senate Webmaster, has placed the description of all of the Senate Standing Committees, and of the new Core Committee and Boards, on the Senate Website: www.hawaii.edu/uhmfs/documents/.

Joseph asked that people volunteering, or suggesting names of other faculty members, send them to the Chair of the Faculty Service Committee, Emily Hawkins, at ehawkins@hawaii.edu. Names for the WASC working groups are needed by Friday noon, January 12; for the General Education committees and boards, by January 19 at the latest.

In the discussion that ensued, Mary Tiles wondered if any faculty member would want to volunteer for work on General Education committees and boards until they are assured by the administration that secretarial staff and space has been provided.

Response to WASC

Tom Bopp reminded the Senate that while no money has yet been appropriated, EVC Smith assured the Senate several meetings ago that funding for staffing and operations would be forthcoming as the committees begin their work. In response to a question by Bill Lampe about the nature of the "response" to WASC that Smith's three working groups are to prepare, Bopp said that in the final letter from WASC following their last visit, four areas had been identified for the University to address in preparation for the next visit of WASC; governance, student education, assessment, and budget and planning, and in addition, the need to "communicate, communicate, communicate." The first three are thus the working groups for which Smith is seeking faculty participation. The last working group is being handled separately.

Relationship of President to new Chancellor

The final business on the agenda was a discussion of the relationship between the new chancellor position and the president. The issue arose because of concern expressed by some members of the Senate about a statement of that relationship made by EVC Smith during the previous Senate meeting (as contained in the December 6, notes, page 8).

It appears to some that Smith is proposing the exact opposite of what the UHM faculty wants. We want a Chancellor who is independent of the President, who is a strong and respected academic, who understands and is active in research, and who will effectively represent the interests of the Manoa campus within the system.

While we understand that it may also be necessary for the chancellor to go out into the community or elsewhere on PR functions or even to raise money, that should not be the main function of the chancellor. That should be a prime duty of the president, however, with the chancellor focusing mainly on enabling the academic and research excellence of the Manoa campus.

Concern was also expressed over the statement Mr. Iha made in his presentation today that the job description for the new chancellor would be a modification of the generic chancellorship statement for the other UH system chancellors. The duties the faculty intends for the Manoa chancellor are not necessarily those of the Hilo or Community College chancellors, it was asserted.

President on-campus or off-campus?

Sentiment was also expressed to have a greater physical separation between the president and the chancellor. The office of the president should not be on the Manoa campus, some felt.(your humble scrivener respectfully disagrees, believing it is not desirable for the president to become unfamiliar with the Manoa campus, and vice versa. Both offices should be on the Manoa campus, he maintains).

Would there still be a VPAA?

Ralph Moberly expressed concern that the charts that he has seen still have a Vice President for Academic Affairs even after the office of the chancellor is created. This is also not what the faculty wants as that just creates another layer of bureaucracy and expense. Each system chancellor should report directly to the President. The President can have staff to help him coordinate the campuses, but not a full vice president's office.

Masumoto's report available from BOR

Tom Bopp was asked when the SEC and Senate would be able to see the final report that Harold Masumoto has prepared for submission to the BoR about the Office of the Chancellor. After some discussion, Bopp said he learned that Masumoto's report is presently available from the BoR office.

The SEC will discuss how to proceed next, since it is important that the BoR clearly understand the Faculty's desires here. The SEC may send the BoR a statement, and/or may seek to offer testimony during the next BoR meeting.

There being no further business, the Senate was adjourned at 4:22 PM.

Humbly submitted,

Jim Dator