Minutes & Agendas
University of Hawai'i at Manoa Faculty Senate, March 21, 2001
School of Architecture Auditorium
- Chair's Report
- Gen ED requiremnts - Jeanne Oka Student Services
- Presidential Search: Questions & Answers
- Committee Reports
Iqbal Ahmed, Barry John Baker, Hazel Beh, Horst Brandes, Kent Bridges, Craig Chaudron, Meda Chesney-Lind, Robert Cooney, Joanne Cooper, John Cox, Thomas Craven, Martha Crosby, Jim Dator, Sandy Davis, Marilyn Dunlap, Ernestine Enomoto, David Flynn, Richard Frankel, Pamela Fujita-Starck, Donna Fukuda, William Haning, Emily Hawkins, Manfred Henningsen, Karen Jolly, Robert Joseph, Merle Kataoka-Yahiro, Peter Kim, Irvin King, Ed Laws, Bruce Liebert, Glenn Man, Joy Marsella, Susan Miyasaka, Ralph Moberly, Jane Moulin, Robert Paull, Wendy Pearson, David Sanders, Francis Sansone, Gwen Sinclair, Brent Sipes, Martha Staff, John Stimson, Frank Walton, Charles Weems, Kelley Withy
James Marsh, Teresita Ramos, Sylvia Yuen
Michael Antal, Belinda Aquino, Elaine Bailey, Jerome Comcowich, Carl Evensen, Andrea Feeser, Michael Forman, Michael Garcia, Carolyn Gotay, John Hardman, Nanette Judd, Laurence Kolonel, John Melish, Charles Mueller, Philip Rehbock, John Rieder, Gerard Russo, Joel Weiner, Ming-Bao Yue
Mona Chock, Judith Inazu, Karl Kim, Barbara Polk, Dean Smith.
OTHERS SIGNED IN:
Emanuel Drechsel, Richard Fand, Stephen Itoga, Tom Morelli, Pat Nishimoto, Jeanne Oka, David Ross, Melanie Takehashi, Lei Wakayama, Randy Weirather,
While awaiting a quorum, at 3:07 PM, Faculty Senate Chair, Barry John Baker, delivered his report:
On the 27th February, 6th and 20th March there were meetings of the Manoa Budget Advisory Committee (MBAC). The main business at the first two meetings was the latest 4/4/4 faculty and equipment expenditure re-allocations. Eighteen new faculty positions and $1.2 million in mainly multi-disciplinary requests were recommended to Executive Vice Chancellor Dean Smith from approximately 30 requests. Twenty requests for equipment funding totaling $15.7 million were received, and $4 million was recommended to be allocated. The MBAC made the following recommendation: all requests under $108,000, a total of 4, receive 100% funding, four large requests each of several million dollars receive a maximum of $400,000, and the remaining requests be allocated $108,000 plus the prorated share of the remaining funds. The chair was happy to report that EVC Smith sent a memo to the Deans and Directors following MBAC recommendations precisely.
The MBAC meeting discussed in detail the latest request from the State administration for an additional $1.15 million budget restriction for this, 2000-01 academic and fiscal year, and a more problematic request to plan for two possible restrictions in the 2001-02 year, one for $10.4 million and the other for $21.4 million. Manoa's share in each of these restrictions would be respectively, $648,000 for 2000-01, $5.65 million and $11.63 million for 2001-02. The committee concluded that the smaller restriction for this year could probably be accommodated but that the proposed restrictions for next year could not be accommodated without further severe damage to the institution, probably ultimately involving vertical cuts. This is a very serious matter and the SEC will study it carefully.
There was a meeting of the All Campus Council of Faculty Senate Chairs on 7th March; as the chair and Vice Chair John Cox were unavailable, this meeting was attended by SEC liaison to CAB, Joanne Cooper. Implementation of the new Manoa General Education requirements continues to be a major concern of this group, however, she reported that this issue was not raised and that little of substance was discussed.
In January and February, Executive Vice Chancellor Dean Smith commenced the formation of faculty working groups to assist in the writing of the latest report to WASC that is due prior to a 2002 site visit. To date three of these working groups, those on governance, budget and assessment, and diversity have submitted reports to the Manoa administration. So far the working groups have been on schedule and have adhered to the tight timeline set by the executive vice chancellor. The reports have been submitted to the WASC Accreditation Advisory Committee for review and comment. This committee has met three times since the last senate meeting, on 27th February, and the 13th and 20th March. The committee has submitted two memoranda of commentary to the executive vice chancellor and a third is expected to be forwarded following their next scheduled meeting on 27th March.
Assistant Vice President for Academic Affairs Karl Kim has joined the committee as an ex-officio member, replacing Tom Bopp. The WAAC has decided to hold two public meetings to discuss the new report to WASC, the first in late April and the second in early Fall Semester 2001.
The SEC met with President and Chancellor Mortimer, on 19th March; Executive Vice Chancellor Smith and Dr. Judith Inazu were in attendance.
There was a meeting of the University Community Partnership at 7:00am on 12th March at which a planned day-long April forum to be held both on and off campus on University Autonomy was again discussed, however, not surprisingly the main topic of discussion was the possibility of a faculty strike. The chair was asked to comment on this matter, but declined and deferred to UHPA President Malahoff who is a member of this group and who was in attendance at the meeting. He responded to questions stating UHPA positions and expressing personal thoughts.
In March the SEC received a memorandum from President and Chancellor Mortimer informing us that the request from faculty senate chairs from other academic units in the UH system that he use Executive Policy E5-209 to postpone implementation of the new General Education requirements for one year until Fall Semester 2002 was denied.
On the 12th March along with most members of the Presidential Search Advisory Committee I attended the Board of Regents meeting that appointed Dr. Evan Dobelle as the 12th president of the University of Hawai'i and later by invitation also attended a press conference given by the president-designate. Dr. Dobelle has requested a meeting with the Manoa Faculty Senate Executive Committee. We are scheduled to meet with him at 22nd March at 4:00pm. Board of Regent's Secretary David Iha will also be in attendance.
During the time since the last senate meeting the SEC has received a third enrollment management report prepared by consultants, Noel-Levitz, and a proposed position vacancy announcement for a Manoa Chancellor. The SEC believes that the Manoa Chancellor requires a specific and finely crafted job description that clearly outlines that position's authority and responsibilities particularly over, budget and resource management, and the relationship between that position and the new presidency. A letter to that effect was forwarded to the president and chancellor. It is the understanding of the SEC that any chancellor search will be put on hold until the president-designate decides on an appropriate course of action.
On 14th March, the SEC received a letter from Dianne Ishida, Chair of the Department of Nursing Faculty Senate to the Manoa Faculty Senate expressing dismay about the presidential search process. A representative from the School of Nursing and Dental Hygiene will speak to this issue later today.
The SEC has received a request from the College of Tropical Agriculture and Human Resources for second language waivers for some of its academic programs; this request has been forwarded to the newly formed ad-hoc General Education Committee for consultation.
Finally, all members of the General Education Committee and its subsidiary boards have been forwarded a letter informing them of their appointment to these important bodies by the Manoa Faculty Senate and thanking them for their willingness to serve.
At the conclusion of his report, Chair Baker recognized Senator Merle Kataoka-Yahiro from the School of Nursing and Dental Hygiene who discussed the memorandum from the Deaprtment of Nursing Faculty Senate to the SEC stating their extreme displeasure with the secretive process by which the new UH President was chosen. She made it clear that the memo was not expressing concern about Dr. Dobelle himself. "We welcome him," she said. The intent of the memo is to begin a discussion in the Senate of how UHM Faculty can be involved more fully in the selection of the next president.
Chair Baker announced a quorum at 3:18 PM.
Emily Hawkins asked if the SEC had spoken with President-Designate Dobelle about the selection of the UHM Chancellor. Baker replied that the SEC will meet with Dobelle on Thursday to discuss this. Baker is confident that Dobelle wants the search for a UHM Chancellor to proceed quickly and with full participation by the UHM faculty and community.
Meda Chesney-Lind commented that given the "unveiling" of the new President, she is concerned about the process and expressed the view that we should no longer be willing to participate in any future secret search.
Baker asked the Senators to hold further comments on this subject until the Question and Answer period in today's Senate that will be devoted to the Presidential Search.
He then asked that the Minutes for the Manoa Faculty Senate meetings of January 10 and February 21, 2001 be accepted. They were unanimously adopted. However, an error in the minutes of February 21, concerning the number of applicants for the sixty-two medical student positions was pointed out for correction.
Jeanne Oka, Academic Advisor, Student Academic Services of the Colleges of Arts and Sciences, offered a Powerpoint presentation on the new General Education requirements in comparison with the existing General Education core and graduation requirements.
The slides from the presentation were included in the Senate agenda and will be available on the web.
Oka explained that she is on the Catalogue Committee which is responsible for putting words into the UHM Catalog that explain the new General Education requirements. She said that there are some inconsistencies and gaps in what the Senate passed, and so she is trying to reconcile these in accordance with the Senate's intent. The problems are particularly problematic for transfer students, especially those from schools using the quarter system.
The General Education Committee and the various boards will have their work cut out for them when they convene, Oak commented. One of the issues is how much "double-dipping" is to be allowed, given the desire of the Senate to give students both diversity of courses across the curriculum and flexibility and freedom of choice. The intent is also to allow the students to take less General Education courses and more classes in their majors or elsewhere, as most of them say they prefer.
Oka was warmly thanked for her presentation. Chesney-Lind exclaimed that this is the first time she really understood what the new General Education requirements were all about.
Chair Baker then opened the floor to a discussion of the Presidential Search Committee as he experienced it. He reminded the Senate that he was the only representative from UHM on the 17 member committee, and that the SEC, along with the Deans and Directors, had sent a strongly worded letter to the Board of Regents when the process for selecting a new UH President had been announced, urging that more faculty members from Manoa be appointed.
The BoR did not acknowledge receipt of the letter, must less respond to it, Baker noted.
At the first meeting of the Search Committee, Baker recalled, they were given detailed information on EEO and related requirements. They were also repeatedly assured the pool of people qualified to be president of a major research university was so small that it was absolutely essential that the confidentiality of the search process be guaranteed. They were told that only in states which had sunshine laws even in personnel matters (Florida was given as an example) were presidential searches not kept confidential.
Baker explained that given his knowledge of the position of a majority of the Manoa Faculty Senate and Manoa faculty on a presidential search he was left therefore with the choice of resigning from the Search committee or of providing at least one UHM voice on it. Admitting that other faculty members might have done otherwise, and might fault him for his decision, after careful consideration of the matter, he determined it was better for him to be present than for no faculty representation to be on the Presidential Search Advisory Committee (PSAC) at all.
Baker then asked for questions.
How many finalists were there, and how many people were actually interviewed, Baker was asked. About seventy people applied, and twelve were selected for interview. Approximately ten ultimately came to Hawaii for interviews by the PSAC. The interviews were held downtown.
A shortlist of five people, unranked, was sent to the BoR on February 15. Dobelle was on the shortlist. Since there were four Regents on the Search Committee the BoR no doubt knew who the first choice of the PSAC was.
Were the other four candidates equal in quality to Dobelle, someone wanted to know. All were very good, but after his interview, Dobelle emerged as the strongest contender, Baker explained.
After the finalists were chosen, we expected the need for confidentiality was eased, someone observed. But Baker replied that, just as the consultants predicted, when the names of two of the finalists emerged in the local press at the very end of the process, a leak presumably from the BoR, one of the two named did in fact withdraw from consideration as predicted by the consultant.
Manfred Henningsen asked Baker if he minded being a faculty fig leaf in the process; did he have any second thoughts about his involvement in the process? Baker rejoined that he believes he did the right thing by serving on the PSAC. His resigning would not have had any impact on the process. If he was in fact a fig leaf, he did not act like one Baker said.
Baker observed that all seventeen members of the Search Committee behaved very responsibly during the process. There was no evidence at all of outside influence.
Baker said he could not recall whether any of the 12 finalists were from Hawaii; but he thought that not to be the case.
Would Baker have liked to have had other faculty members on the Committee, someone queried? Yes, he was only one person, from a professional school. It would have been very helpful to have had a researcher, someone from Arts and Sciences, from Student Services, and elsewhere.
Did any surprising names surface, Baker was asked? Yes, he replied, but these were people who applied for the job themselves. They were not nominated by other responsible persons or by the consulting firm.
Hazel Beh quoted the January 10 Minutes, page 5, from an interchange between BoR Secretary David Iha and Senator Meda Chesney-Lind who "stressed that the faculty wants to know and meet with the finalists as soon as possible, and Iha acknowledged that he expected this would happen, as it had for the Manoa Chancellor previously."
Baker replied, "Then the Minutes are wrong". [At which retort your humble but error-prone and humble Secretary released a deeply wounded cry since the very same Minutes had (shall we say) only minutes before been accepted unanimously as submitted. Nonetheless, a close semiotic but post-Foucaultian reading of the genealogy of the subaltern-text reveals no pledge by Iha to anything. He "expected this would happen." He did not promise it would happen. Thus your Secretary stands by the words as written and unanimously accepted by the Senate. The Minutes therefore are correct. Our naive expectations were, as usual, wrong.]
Were the candidates on the shortlist asked to meet with the Faculty? Were they told the Faculty wanted to meet with them? Baker did not know. He again stated that all five candidates were very good. He also said that while serving on the Committee was "an interesting experience" it was also a "thankless task" and that he would think carefully before doing something similar again.
How many hours did the process take? Seven full days, Baker stated. It was very time consuming. No one was present for every minute of every meeting, but everyone was very diligent. "I don't think the process was bad in terms of how it turned out," and everyone on the Committee acted ethically and responsibly, he concluded.
Discussion then turned to the search for a chancellor for UHM. Baker recounted that the SEC had received a "job vacancy" announcement from the UH Administration, and copies of job descriptions for the UH Hilo, West Oahu, and Community College chancellors. The SEC found none of these adequate for a Manoa Chancellor. Together with the CAPP, the SEC has been crafting a statement of what the duties of the Chancellor should be, especially vis-a-vis the President, since that is the crux of the matter. We want a Chancellor who is able to stand up for Manoa against the other Chancellors as well as against other pressures within and without.
The SEC tomorrow meets with Dr. Dobelle and will present and discuss with him a statement of our concerns and preferences concerning the Chancellor search process.
In concluding the discussion, Chesney-Lind reminded the Senate of an article in the Chronicle which she had brought to the attention of the body some time ago showing that it is possible to have an open search for top university administrative personnel, in spite of what the Search Committee might have been told. We must do everything we can to see that a secret selection for President or other top administrators not happen again.
Baker next introduced changes in the Charter and Bylaws necessitated by action of the Committee on Faculty Service, responding to a faculty request to fax in ballots. The CFS agreed that ballots could be faxed in to the Senate Office if they were accompanied by a signed cover sheet.
Susan Miyasaka who was the faculty member requesting this action, said that faxing in the ballots was only part of the problem. Since she works off campus, she also requests the right to ask the Senate Office to fax a ballot to her if she has not received one on time through Campus Mail. Baker assured her that the SEC would craft wording in the Charter and Bylaws to that effect as well. With that assurance, the changes in the Charter and Bylaws presented by the CFS as amended were unanimously approved by the Senate.
The CFS also announced the results of the most recent Faculty Senate election, as included in the Senate Agenda.
John Stimson of the Committee on Administration and Budget (CAB) introduced a resolution concerning the revision of the BoR's Executive Policies and Implementation Plans. He noted that CAB had been asked to review sections 4, 5, and 6 of those Policies and Plans, but all sections are under review at the present time, a new administrative structure for UH Manoa was in process, and the University had just been granted "autonomy" via a Constitutional Amendment. The resolution basically asks that all of these and related matters be taken into consideration as the BoR Policies and Plans are being revised so that modifications are not made piecemeal or without participation and review by all parties concerned. The Resolution was approved unanimously as submitted with today's Senate Agenda.
Stimson next introduced a resolution concerning the acquisition by the university of Aloha Stadium.
Someone noted that another resolution on Aloha Stadium was also going to introduced by the Committee on Athletics (CoA). John Cox, SEC liaison to CoA, said the two matters were focusing on different matters, and that the one by CAB should be considered and passed first.
The CAB resolution was passed unanimously.
Ed Laws, Chair of the CoA, introduced a motion regarding Aloha Stadium. He made it clear that acquisition of the Stadium by the University was not a done deal. It is not necessarily wanted by the Athletic Department in its current condition, and its transfer was certainly not supported by the current Stadium Authority. Only the flea market makes money at the present time, and for that you do not need Aloha Stadium, Laws remarked, only a big parking lot somewhere.
If UH acquires the Stadium, the Athletic Department would probably freeze it into a permanent football configuration, and put up boxes in order to charge VIP prices. However, the condition of the stadium is so poor that if boxes were put on the top, both sides would collapse onto the field, making visibility severely limited, and punts and passes difficult to execute. Thus it would first be necessary to shore up the outside with flying buttresses before any additional weight could be added to the rusting facility Laws said.
A legislative task force will probably be created to look into the matter over the summer. The CoA resolution wants to assure that a member of the CoA be on the task force so that Faculty concerns will be considered. The resolution on Aloha Stadium as introduced by the CoA was passed unanimously.
Senator Bruce Liebert then rose to introduce a resolution asking President Mortimer to declare publicly what the impact of a proposed 9-month contract would have on the UH faculty, the university and State of Hawaii.
Some Senators wanted to know why we were asking the president to express his opinion. The Senate should state what the impact would be. But others said that it is time he exercised leadership about something here, and stand up and explain to the public what a disaster the proposed 9 month contract would be. It was also pointed out that the proposed contract modification would be disastrous as well for 11 month faculty, and the resolution was amended to include contracts for both 9 and 11 month Faculty members. The resolution was approved as submitted, with the addition of language subsequently by the SEC concerning 11 month faculty, with no objections and two abstentions.
Baker asked if there was any new business.
Richard Fand, who said he was not a Senator, was granted permission to address the Senate.
He presented a long statement asking President Mortimer, now that he was stepping down, to use his bully pulpit to speak out on behalf of the University. Fand emphasized that he was not being antagonistic towards Mortimer but, to the contrary, was urging him to leave smelling like a rose, by speaking out nobly and honestly in truth.
The Senate adjourned at 4:47 PM.