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Communicate with the Senate

Contents

Chair's Report
Committee Reports
General Education
Faculty Service
Athletics
Professional Matters
Academic Policy and Planning
Administration and Budget
     Consulting with UHMFS
Introduction of SEC Candidates
Other Business
     Cost of Faculty Housing

Manoa Faculty Senate Meeting of May 7, 2003

Architecture Auditorium

Faculty Senate Members Present: Harriet Abe, Paul Adams, Richard Allen, Denise Antolini,,Belinda Aguino, Krystyna Aune, Roger Babcock, Barry Baker, Andre Bartlett, Rhonda Black, Robert Bley- Vroman, Douglas Bomberger, Ronald Bontekoe, Tom Bopp, Glenn Cannon, Jim Caron, James Carpenter, Catherine Cavaletto, Rosita Chang, Meda Chesney-Lind, Michael Chopey,Bonnie Cramer, Martha Crosby, H. Gert DeCouet, John Engel, David Flynn, Michael Forman, Patricia Fryer, Patsy Fujimoto,Robert Gibson, Michael Graves, Tom Hilgers, Susan Johnson, Christine Kirk-Kuwaye, Karen Lee, Spencer Leinweber, Kem Lowry, Yuanan Lu, Roger Lukas, Lorenz Magard, Matt McGranaghan, Paul McKimmy, Torben Nielson, Dawn Nishida, Jill Nunokawa, Jeanne Oka, Marvin Ortel, Joan Peters, Brian Popp, David Ross, Michael Salzman, David Sanders, Frank Sansone, David Sanders, Jane Schoonmaker, Tom Schroeder, Amarjit Singh, J. Brent Sipes, Richard Schmidt, Jim Skouge, Wayne Smith, David Stegenga, Elizabeth Tam, Glen teves, Mary Tiles, Janice Uchida, Robert Valliant, Kelly Withy, Lynne Wilkens, Paige Wilmeth, Lesley Wright, Halina Zaleski

Excused Cristina Bacchilega, Joel Cohn, Linda Cox, Eric DeCarlo, Linda Duckworth, Merle Kataoka-Yahiro, Roberta Lamb, Michael Salzman, Damon Sakai

Absent: Tod Aeby, G.D. Bryant-Greenwood, Rebecca Cann, James Cowen, , Katalin Csiszar, Ruth Dawson,Michael DeMattos, Daphney Desser, Robert Grace, Tony Guerrero, William Haning, James Hastings, Amelia Jenkins, Misty Johanson, Linda Johnsrud, Nanette Judd, Kenton Kramer, Lenora Lee, Bruce Liebert, Stacey Marlow, Fred Mackenzie, Marian Melish, John Melish, Neal Milner, Luciano Minerbi, MikeMottl, Robert Paull, Irwin Schatz, Richard Schmidt, Paul Singleton, Dan Spears, Steven Ward, Charles Weems, Kelley Withy

Others in Attendance: Sandy Davis, Denise Konan, Karl Kim

Chair Michael Forman called the meeting to order at approximately 3:10

Adoption of the Minutes

The minutes of the April 16, 2003 meeting were approved as amended below.

There was a request for clarification on the Robert Bley-Vroman comment about community colleges; Bley-Vroman meant to say that his comment was that such a change in names was not unprecedented.

Patsy Fryer also noted that she was absent at April meeting because she was traveling.

Mary Tiles broke into the meeting to thank Mike Forman for his hard work as Chair of the SEC. He received a large and appreciative round of applause.

Chair's Report

Chair Mike Forman noted that he'd spent 30 hours last week just on the selection process for the VP for Academic Affairs selection. He has also been busy on a number of other committees, both at the invitation of the President and the Chancellor. He has been extremely busy on other matters of importance, and he specifically focused on the articulation issue and the new committee formed to deal with this difficult issue. He has worked to reduce tension between the Community Colleges and UHM. ACCFSC has also been critical to his work as well. With respect to Senates, Forman also noted that there are 10 senates on UHM. Forman noted that some of his work has been trying to pull the UHM group together so that the campus can speak effectively at the ACCFSC. Important in the work of all these groups are regular minutes. Finally, we are currently in the midst of an election for a new SEC; there will be 4 new members of the SEC. The new group of seven will organize next Monday, with any luck. Forman also noted that David Flynn, Frank Sansone, Meda Chesney-Lind, , and himself will be leaving the SEC. Continuing members include Denise Antolini, Mary Tiles, and Martha Crosby. There will be a new SEC in place in June, 2003.

Left undone was the revision to the Charter and By-Laws, since, among other thing, these refer to President and Ku Lama. There are also questions about membership in the UHM Faculty Senate and how "faculty" membership is defined. Some of these issues need to be revisited. The count of faculty in various clinical faculty are also salient. The attendance question also remains an issue.

Forman then asked members of the SEC to introduce the chairs of the standing committees to which they have served as liaison.

Committee Reports

General Education Committee

Martha Crosby introduced Jeanne Oka, Co-Chair of GEC. Jeanne Oka then presented the GEC's final report.

Oka noted that the GEC and the Boards have continued the work that began in 2001 to implement the revised General Education requirements for undergraduates. The Committee met weekly to discuss and adopt policies and procedures to support the work of the Boards and to facilitate the implementation of General Education. The points below highlight the activities of the GEC for the past academic year.

Governance & Communication

Gen Ed Course Approvals

Gen Ed Policies Adopted

Specific policies and procedures adopted by the GEC for this academic year will be available on the GEC Web Site: www.hawaii.edu.gened/

Committee on Faculty Service

David Flynn introduced Rhonda Black. Rhonda Black recognized the members of her committee (Cristina Bacchilega, Susan Johnson, Joan Peters, Wayne Smith, and Leslie Wright).

Black noted over 100 nominations were made to committees such as Student Conduct Code, Academic Grievance, Board of Publications, 19 members for the GEC and the focus boards. Search committees were also staffed including the VC for Academic Affairs, VC for Graduate Education, and Aquarium Director. They also handled elections and nominations, and she announced that there are 49 new senators. "That's what we did this year" concluded Black.

Committee on Athletics

Meda Chesney-Lind thanked Kelley Withy for her work with COA. COA member Halina Zaleski presented the COA report on behalf of Chair Kelley Withy The members of the COA were Paul Adams, Eric DeCarlo, John Engel, Tony Guerrero, Marian Melish, Jeffrey Okamoto, Danny Spears, Halina Zaleski, and Kelley Withy, chair. Responsibilities (from MFS Charter):

The Committee shall provide oversight and make specific recommendations to the Senate Executive Committee on matters regarding University sponsored intercollegiate athletics. These include, but are not limited to, standards for admission, retention, and graduation, the reporting of graduation rates, academic counseling, ethical standards, and ways of supporting and encouraging the academic performance of the student athletes. In carrying out its responsibilities, the Committee shall be guided by the policies and guidelines of the NCAA. It is in the purview of the Committee to recommend to the UH President, through the SEC, changes in the NCAA policies and guidelines. In addition, the Committee may provide advice and/or specific suggestions, as requested by; or through the President, on matters of concern to the Committee.

During the current academic year, the Committee on Athletics has performed the following tasks:

  1. Nominated member, Dr. Marian Melish to the Athletic Advisory Board (AAB).

  2. Clarified COA role in relation to the Athletic Advisory Board (to which the Athletic Department reports quarterly) and the Faculty Athletic Representative (the UH representative to the NCAA, and the individual responsible for verifying eligibility), and met with both.

  3. Reviewed NCAA self-assessment survey and provided feedback to Dr. Doris Ching.

  4. Participated in the NCAA recertification visit (Chair only was interviewed)

  5. The Committee interviewed Mr. Herman Frazier regarding the future of athletics at Manoa and discipline for inappropriate and violent behavior by athletes.

  6. Reviewed Student-Athlete Handbook and determined that currently discipline is decided upon on a team-by-team basis internally. The COA recommended to Herman Frazier that there be a consistent discipline system across teams that follows the guidelines in the Student Athlete Handbook.

  7. Informally investigated and found no evidence of the possibility of tutors providing inappropriate assistance to athletes.

  8. Investigated combining with AAB and collaborating on gender equity subcommittee.

  9. Are currently setting up meetings between health professionals and Herman Frazier to remedy the situation of high rates of bulimia in athletes and initiate a prevention program.

Recommendations:

  1. Invite Herman Frazier to Manoa Faculty Senate meeting to discuss future of athletics at UHM-while this was done, Mr. Frazier had to cancel at the last minute.

  2. Combine COA with AAB by appointing multiple Senators to AAB, and having additional meetings of the Senators between the quarterly AAB meetings.

  3. Suggest to Senate changing the word "President" to "Chancellor" in the Charter.

We encourage the members of the Committee on Athletics to participate for multiple years to provide institutional memory and increase the effectiveness of the Committee. Chesney-Lind also thanked Amelia Jenkins for her service on the Committee on Student Affairs which had a very light agenda this last year, though next year promises to be a very different story.

Committee on Professional Matters

Denise Antolini introduced Lynne R. Wilkens, Chair. Wilkens then spoke of the work of the Committee on Professional Matters.

Wilkens introduced the members of the committee: Andrea Bartlett, G.D. Bryant-Greenwood, Rebecca Cann, Glenn Cannon, Damon Sakai (Secretary), Jane Schoonmaker, Brent Sipes, Robert Valliant.

Wilkens noted that the Committee on Professional Matters was tasked with three main issues and several small issues this year, and the status of each one is outlined below.

Academic Freedom

Task: The committee was asked to investigate the status of academic freedom on campus and to suggest ways to educate faculty and deans and directors on this issue.

Findings/Actions:

The committee found that there had never been a senate resolution affirming academic freedom at UH. Academic freedom is a right and responsibility of faculty members covered under the UHPA agreement, but others are not included (e.g., lecturers, visiting professors). The committee wrote a resolution reaffirming the rights and responsibilities of academic freedom for all faculty members, and describing desirable procedures when a violation of academic freedom is perceived. These procedures are particularly important for faculty members not covered under the UHPA contract. The resolution was passed. Mary Tiles of the SEC and the UHM administrative team have developed more formal procedures for violations.

The committee has discussed at length the best approach for educating the deans and directors (D&D's) on the issue of Academic Freedom (AF). Suggestions included a full day workshop and/or a debate on issues of Academic Freedom. The committee thought the debate idea was interesting, but was unsure if it would meet the objective. The committee has suggested that a knowledgeable person on academic freedom present the issues of AF at a D&D's meeting. It would be particularly useful to discuss incidents involving AF that have occurred at UH. The committee identified two such relevant topics: (1) discussion of native rights, and (2) critique of scholarly work versus academic freedom of faculty. Dr. Joanne Cooper was suggested as a possible discussant or as someone who could identify an appropriate person.

Outstanding:

The new committee should follow up on the idea of a discussion of AF at a D&D's meeting. We were unable to follow up with Dr. Cooper on this.

Workplace Safety

Task: The committee was asked to investigate the status of workplace safety on campus and to suggest ways to educate faculty, staff and deans and directors on this issue.

Findings/Actions:

The committee reviewed the policy on workplace safety at UH. The policy is appropriate, but no one is aware of its details. The committee met with members of the UH organizations responsible for security and safety: Campus Security, Human Resources and the Office of Academic Affairs. The committee felt that as a first step to educating the faculty, a presentation should be given on this issue to the Faculty Senate. Peggy Hong of UH Human Resources presented the policy to the Faculty Senate in its March meeting. The committee made other suggestions to educate UH personnel and students on the policy, such as signs on campus about what number to call if a problem arises.

There is concern on the part of our committee and Faculty Senate members broadly that current responsibility for workplace safety is fractured, possibly leading to cases "falling through the cracks." Also, the policy has listed the supervisor or dean as the first person that a non-urgent incident should be reported to. There is some concern that this may stifle some reports and that it would be better to have a non-partisan office or person to whom reports can be made (i.e., an ombudsman). The committee liked the idea, but is concerned about whether simply identifying such a person will have the desired effect. We would like to see the responsibility codified. The committee suggests listing "workplace safety" as an official duty of one of the new vice chancellor positions and working with that office on the idea of an ombudsman.

Outstanding:

The new committee should follow up on the making workplace safety a responsibility of one of the vice chancellors and identifying the best approach for a less fractured reporting structure.

Absenteeism

Task: The committee was asked for suggestions on improving attendance at the Faculty Senate meetings.

Findings/Actions:

The committee has had many discussions about this issue over the past year. Several ideas have been floated, including a letter to senators who are unexcused for some number of meetings. The committee suggested having Charlotte Mitsutani of the Faculty Senate Office call these members to discuss their plans for continuance. Initially, Charlotte called unexcused senators for the months of March and April to find out their reasons for missing the meeting(s). The committee reviewed the responses and decided they were reasonable (e.g., traveling, sick, emergency, another meeting). It appeared that the absent senators did not call in to be excused.

Therefore, the committee discussed the purpose of improving attendance. If the purpose is to always have a quorum, then we suggest electing additional alternates to the Faculty Senate who can be called for a meeting when Charlotte is informed that a senator can not attend. They should be allowed to vote at those meetings only. This would require a change in the charter of the Faculty Senate.

However, if the purpose is to have a more interested, active senate, there were suggestions on making senate participation more relevant. The accomplishments of the senate should be made known more broadly. Perhaps the meetings of the full senate should be reorganized. Often the length of discussion of an issue is not in proportion with its importance. Some suggestions for this reorganization include:

-- the purpose of resolutions can be made known earlier, so that the discussion of the actual resolution can be shorter,

-- weak resolutions with little committee support should be avoided,

-- time limits could be set on discussion.

Another suggestion was to reduce the number of senators and have a highly dynamic group who is involved in much of the decision making during their tenure (i.e., a larger version of the SEC). This would also require a change to the charter of the Faculty Senate.

Outstanding:

The new committee should monitor absenteeism and discuss what measures are desired for improving attendance.

Other Issues:

Ethics Committee: The CPM committee was asked to investigate the existence of ethics committees operating on the UHM campus. We identified one such campus-wide committee, which Dr. Martin Raynor of PBRC headed.

Classified Research: The CPM committee was asked to assist the CAB with discussion of issues of classified research. Dr. Robert Valliant of the CPM attended relevant CAB meetings.

Forman noted that he has raised the issue of absenteeism because some Senators had "perfect" records of never having attended a Senate meeting.

CAPP

Mary Tiles then introduced Roger Babcock, Chair of CAPP.

Chair Roger Babcock presented the following report on the activities for the academic year: Fall 2002-Spring 2003. He also noted the work of Paul Chandler, who was co-chair in the Fall.

CAPP evaluated and presented resolutions to the Senate regarding the following proposals:

  1. Law school LLM degree for Foreign Law Professionals approved at September Faculty Senate

  2. Allowing Concurrent Degrees in any two schools/colleges approved at September Faculty Senate

  3. Navy ROTC program not approved at October Faculty Senate

  4. School of Medicine reorganization approved at November Faculty Senate

  5. Admission criteria for home-schooled students approved at January Faculty Senate

  6. Mandatory teaching assistant training program approved at February Faculty Senate

Other issues investigated/discussed at the request of the SEC include the following:

  1. UH articulation policy

  2. Residency requirements at the department level

  3. Grading policy for repeat courses

  4. Implementation of the BANNER student information system

  5. Master of Science in Finance presented finding to SEC and they sent to CAB for further evaluation

CAPP is currently working on the following:

  1. Graduate and Undergraduate Certificate program policy and guidelines received in September, researched issues and US university policies, drafted guidelines in January, passed to Administration in February, still being discussed with Administration

  2. Proposal for Graduate Interdisciplinary Certificate in Disability and Diversity Studies received in April, discussed, awaiting finalization of administration policy/guidelines

  3. Proposal regarding reevaluation of Admission Standards at UH Manoa received in April, sub-committee established to research issues, progress as of today: completed a web site search of benchmark and peer institutions regarding admission standards for high school and community college transfer students, requested info from VP for Planning and Policy on breakdown of GPAs of recent applicants and admittees from high school and community colleges.

He finally thanked the members of his committee and encouraged new Senators to consider working on CAPP.

Matt McGranaghan asked about the policy on certificates.

Babcock noted that the Senate was asked to assist in the drafting of the policy, but that policy has not been directly presented to the Senate.

Patsy Fujimoto asked if the plus/minus grading system was mandatory; Babcock noted that the policy permitted this grading, but it was left to the faculty member's discretion as to whether or not they would use this system in their courses.

Committee and Administration and Budget

Frank Sansone noted that CAB had been very busy since there have been a lot of issues coming up in the area of administration and budget. Specifically, the Chancellor has been selecting people from CAB to work on administrative matters making the Committee very relevant and very busy. He then introduced Robert Bley-Vroman, Chair of CAB.

CAB chair Robert Bley-Vroman noted that at the Senate meeting of March 19, 2003, CAB gave its report on annual activities through March. Those activities related to the reorganization of the Medical School, the System reorganization, the policy on classified research, the distribution of RTRF, budget planning, and Charter revision.

For details, see item #3 of the minutes of the meeting of March 19, 2003.

Bley-Vroman then provided the UHMFS with the following update. The distribution scheme for RTRF has now been finalized and promulgated in the form which was reported by CAB at the Senate meeting of April 16. See the minutes of that meeting for details.

Vice President Paul Costello's proposal to rename the Community College reached CAB via the Chancellor and the SEC. At CAB's invitation, he came to the Senate meeting of April to discuss this proposal. CAB has prepared a "Sense of the Senate" statement regarding the name change.

CAB has prepared guidelines for the administration's use in planning their consultation with the Senate. The guidelines are particularly concerned with ensuring that the Senate has sufficient time to deliberate matters which concern it.

CAB continues to work on the revision of the Senate Charter, a revision is necessary given the changes in the structure of the University when the Chancellor's office was separated from the President's office. CAB has identified at least thirty places where changes are required. The Senate can expect a report on needed Charter revisions in the fall.

Consulting with UHMFS

Bley-Vroman then introduced the CAB position paper on "consulting" with the UHMFS.

The idea is to have something better than "we have a BOR meeting tomorrow and we need faculty input". Bley-Vroman asked that a Senator introduce such a motion.

Spencer Leinweber introduced the motion, and Helena Zaleski seconded it.

Forman invited discussion on the motion.

Denise Konan noted that it is important that issues come forward in a timely matter; there is a problem of emerging issues. We need to move things forward in this time of change.

Bley-Vroman noted that the document is meant to be informational. As an example, when Paul Costello wanted advice, it was not clear that he knew how to solicit same from the UHMFS.

Ron Bontekoe noted that we almost censured our President for inadequate consultation.

For this reason, alone, the information might well be appropriate.

Patsy Fujimoto asked if a sense of the senate was a resolution. Bley-Vroman noted that the notion is that the Senate endorse this information; it is not a resolution.

Tiles clarified that a resolution is forwarded to the BOR and requires a specific action on the part of the administration. This is intended to be more advisory and informational.

Matt McGranaghan spoke in favor of moving this; it is really a clarification of what is already in the Charter.

Forman noted that we've had problems with administrators who have not come out of the faculty ranks. They may not be aware of faculty senate structures.

Bley-Vroman noted that such understandings are particularly useful given a new UHM administration that is willing to work collaboratively with the Senate. These guidelines encourage that.

Amarjit Singh noted that for too long the administration has had the opinion that the administrators "lead" and assumed the "masses" will follow. True leadership is to follow; "we will not take kindly orders from administration." "We would not like to be rushed on some things. There is a need to take faculty input seriously," he concluded Forman noted that the President is still concerned about the censure motion.

Jill Nunokawa noted that the motion was "nice," but the real issue is "alleged" commitment on shared governance.

Bley-Vroman asked for particular wording from Nunokawa.

Forman suggested that the notion of shared governance might be included in the cover letter.

Joan Peters opposed this amendment, since it speaks only to current UH administration.

Nunokawa still wants inclusion of "shared faculty governance" included.

Insertion suggestions were then made by Mary Tiles.

Ron Bontekoe argued against insertion of the language, since if you include the phrase, it might backfire with President Dobelle.

Jane Schoonmaker said that there's a word missing in the first sentence of the resolution.

Bley-Vroman suggested that we insert the administration before "shall provide." The friendly amendment was accepted by the motion makers, and Bley-Vroman said he did not feel there was a need for a vote on a grammatical error.

Frank Sansone called the question.

Vote on the Question For:49 Opposed: 7 Abstain 0

Forman noted that we now vote on the motion, as amended with the insertion of "the administration."

Vote on the motion For : 60 Opposed: 0 Abstain: 0

Bley-Vroman then introduced a response to Paul Costello's request for comment on the issue of renaming the Community Colleges. Essentially, CAB feels that the Community Colleges can make this call. The UHM was chiefly concerned about cost.

Motion was moved and seconded

Forman noted that the President's Office said they are now working on the cost figures.

Vote on the Motion: For: 53 Opposed: 1 Abstain: 3

Introduction of SEC candidates

Mike Forman then thought to introduce the candidates for SEC; they are Barry Baker, Ron Bontekoe, Linda Cox (traveling), Michael Graves, Tom Hilgers, Roger Lucas, Jill Nunokawa, Dave Sanders, Tom Schroeder, and Janice Uchida.

Other Business

New business was invited.

Matt MacGranaghan thanked Forman again for his work.

Cost of Faculty Housing

Amargit Singh expressed great concern on administrative budget, particularly in the area of faculty housing. He asserted that "we have lost 1.92 million on faculty housing." Bad judgments are not illegal; however, those in the administration have to be administratively accountable. Initially, 32 units were identified for sale, but only 4 were sold. As a result, they are now been rented. Singh noted that he asked that they lower the prices or make them available for rent in 1998. These units were constructed for faculty; 80% of all faculty have lived in these units. Initially, these units were very high price; cost of construction was way out of line with sale price. He questioned the profit motive built into the cost.

Construction budget will be 40 million; how are we going to spend it? Unless proper management is employed, money will be lost. This is 10% of our budget.

There being no further business the meeting was adjourned at approximately 4:50pm.

Respectfully Submitted Meda Chesney-Lind, Secretary, UHM Faculty Senate


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