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Manoa Faculty Senate Executive Committee Minutes of August 18, 2003

Highlights

2. Chair's Report (Tiles)
4. Committee reports
     AY04-05 Staffing plans due 8/29
     Decentralization of electricity budget
     2.5% budget cut for this year

Present: Martha Crosby, Michael Forman, Thomas Hilgers, Roger Lukas, Jill Nunokawa, Frank Sansone, Thomas Schroeder, Mary Tiles, Janice Uchida, and Charlotte Mitsutani.

Chair Tiles called the meeting to order at 3:47 pm.

1. Notes from the SEC planning session of 8/11/03 were approved as amended. They will be posted at the Faculty Senate web site.

2. Chair's Report (Tiles)

a. Notes from MME and MLT meetings are provided by the Chancellor's office. Tiles includes these notes in the Faculty Senate office files.

b. The MME meeting on 8/18/03 was essentially a prelude to the later MLT meeting.

c. MLT on 8/18/03 focused primarily on budget. - The Chancellor wants detailed staffing plans for AY04 and AY05 from each unit by 8/29. The Chancellor sees this as preferable to a blanket hiring freeze.

- A draft proposal for decentralizing the budget for electricity was presented. The short-term goal of the plan is to prorate the projected AY04 $2.6 million deficit for electricity. Several SEC members questioned the value of the proposed approach since it really provides no incentives for decreased electrical usage. A better alternative might be for the UH system to negotiate power-saving methods with HECO.

- The overall campus budget process will continue until the deans have made necessary decisions. The units must absorb a 2.5% cut in budget this year. (In addition to dealing with the electricity deficit, deans must make decisions on the handling of copying and mailing costs; unfunded commitments; and the potential cost of early retirement incentives.)

- The Chancellor will seek a specific line-item appropriation from the legislature for a renewed School of Public Health.

d. Tiles met with Karl Kim and Denise Konan for an update on interim articulation procedures.

3. Review of revised BOR policy language on research.

a. Discussion of potential changes in policy on classified research will continue.

b. Possible changes in language with respect to non-classified research will be referred to CAB. The particular language to be referred comes from UHPA, which, like the faculty, must review proposed changes in BOR policy.

4. Committee reports

a. GEC - Professor Catherine Sophian has resigned. CFS will nominate a replacement.

- VPAA McClain notes that the charge to the interim articulation working groups involves issues beyond the mere articulation of classes.

b. All standing committees

- SEC and its standing committees have to be diligent in reminding VPAA that AA procedures must recognize a campus's faculty responsibilities in all areas of academic affairs.

- Liaisons will schedule initial meetings of all standing committees; chair Tiles will compose a special charge for the standing committees. In addition, each standing committee must follow basic Senate rules: quorum is necessary to elect a chair and forward resolutions; minutes should be maintained; meetings should occur at least once a month; standing committees should act on resolutions at least ten days prior to any Senate meeting.

5. SEC and Chancellor

a. Chancellor wishes to discuss the continuing costs of Banner at his 9/3 meeting with SEC. SEC will draft agenda items for 9/3 at its next meeting.

6. Other business

a. The VCAA candidates will likely appear for campus visits during the first weeks of September. SEC suggests that their public presentations involve this question: Given budget constraints, how does UHM reconcile its research mission with its comprehensive mission to the people of Hawai'i?

b. The committee on Study Abroad needs Senate appointees. Referred to CFS.

There being no further business, the meeting adjourned at 5:52 pm.

Respectfully submitted,

Thomas Hilgers


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