Impact of Budget Cuts on
Strategies for Managing with Less
Budget not cut $500,000 but...
- The Library's share of the budget cuts, after several
iternations and adjustments is $248,000 -- including executive
restrictions and utility assessment...this amounts to a
1.9% cut from our base.
- This amount plus book/journal fund inflation of 7% average
per year since 2000 has taken a toll.
Measures already taken to address cuts
- Reduce supplies/travel/binding of journals/security guard
hours and student assistants
- Delay filling positions
- Cut selector book purchase funds by $75,000
- Anticipate cutting up to $200,000 from new trade
and university press titles that come in on automatic
Library Budget 2003-04
|Books and Journals||5,446,735||40%|
|Adjusted Manoa Allocation||13,166,126|
- Reduction in total budget of 1.9%
- Increase in contractual operating & personnel costs
- Steady rise in book/journal inflationat 7% annually
- No built-in inflationary increase for the materials budget
Effects of Serials Inflation on UHM Library Collections
Monograph and Serial Costs in ARL Libraries, 1986-2002
Projected Book/Journal Budget 2003-2004
* There is an additional $300,000 carry over from FY03 for monographic
This was not in the original Ehrhorn presentation. It was added
to show library budget.
What it Means
- Library's book/journal budget will be skewed with no
monographic funds unless we rebalance.
- No funds available to address inflation in serials costs
Next Step: Serials Review
- Realign the collection to match current needs of faculty,
researchers and students
- Eliminate duplication of titles being purchased in more
than one format in order to maximize purchasing of power of $
- Position the Library to be able to cancel lowest priority
items if budget requires that we do so.
- Committee of senior libraries guiding a process to identify
core collections in each discipline
- A survey of faculty will be conducted
- Library faculty members will work with departments to ascertain
core collections and identify less needed titles
- Use studies
Timing of Review
- Need to begin identifying titles now through the end of May 2004
- While most subscriptions are calendar year, we pay our main
vendor in August/Sept in order to get discounts (4%). Notification
of which titles to cancel must be made before we make those major payments
- Process will be ongoing over more than one year
How Can You Help?
- Respond to queries from your library liaison
- Identify core titles that you think we should keep ..
if we don't have, we should order
- Identify those titles less crucial to your work