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Manoa Faculty Senate Executive Committee Minutes of July 26, 2004

Highlights

Chair's report:
Vice-Chair's report:
Charter and By-Laws:
SEC involvement in Manoa VCAA budgeting discussion:
System reorganization:
Other business:

Meeting was called to order at 3 pm. Schroeder, Hilgers, Lukas, Uchida and Misutani were present. Lukas agreed to take minutes. Tiles arrived at 3:03 pm. Nunokawa arrived at 3:25 pm.

Minutes (J. Dator, recorder) from the previous meeting that were distributed were the original draft, and had not incorporated suggested corrections and revisions from various SEC members. Dator to address these upon return from travel.

Chair's report:

The scheduled MLT meeting was cancelled today. The MME meeting was cancelled for tomorrow (7/27/04). A meeting of the System Budget Advisory group (including Schroeder as Senate Chair) took place on the 22nd. It was noted that the Manoa Chancellor's Office was once again not represented. It was not clear where Manoa stood with respect to System budget development. Discussion included expenditures versus revenues side of budget. Consensus was to assemble a budget package with themes bundled rather than line itemed (this might forestall cherry-picking by individual legislators). Hilo may not be happy with this plan. The budget group is clear on requirements for faculty contract increases. Some late discussion regarding coupling graduation rates to enrollment increases for budget purposes. Sobering discussions regarding the overall finances of the University. Not everything will be supported by general funds in the biennium budget (e.g. a technology fee will cover some items). Next meeting of the System Budget group is on the 29th. September 2nd is scheduled for a workshop on budget for the Regents.

The Chancellor gave notice to the Faculty Athletic Representative. A memo from the Chancellor regarding new membership on the AAB was distributed (copy to SEC). Dina Yoshima, chair of AAB was not in favor of putting CoA members on the AAB because 1) Workload issue for CoA to be on AAB also; 2) Exposes Senate to control of CoA (?).

Schroeder received an e-mail from Wendy Pearson requesting that Manoa Faculty co-sponsor incoming student reception (Hoolaulea in Andrews Amphitheater). He had agreed, tentatively, and the SEC concurred.

A letter (dated July 6th) from Kiyoshi Ikeda and Allison Kay was sent to Ralph Wolfe (WASC) requesting special WASC oversight on institutional governance was transmitted to Schroeder July 12th.

Schroeder received historical perspectives from Robert Paull (CTAHR) re Land Grant status. This was forwarded to the SEC via e-mail. The SEC reiterated its requirement that the final proposal for Land Grant reorganization be reviewed by the Senate. Uchida noted that Dean Hashimoto is meeting with the community and CTAHR faculty on the Land Grant Issue. He is also traveling to the outer islands for evaluations. Tiles via Uchida noted that ACCFSC should review this proposal also.

Schroeder mentioned the comments received by a CSA member re Manoa reorganization (forwarded by Lukas to SEC via e-mail). Uchida mentioned that one comment from a CAPP member supported the reorganization proposal.

Vice-Chair's report:

On June 9, three campuses signed Englert's May 20 memo on articulation of Foundations programs. There now seems to be some disagreement over what the signatures accomplished. Tiles and Hilgers are in discussions with the VCAA.

Tom H. went to one meeting of an "enrollment planning management group," which evidently has been meeting since June. The Chancellor is planning to set up a task force on enrollment management. There has been no apparent concern for enrollments for graduate education in the discussions to date.

Charter and By-Laws:

Revised Charter and By-Laws, as approved by the Senate in May, were sent to Chancellor Englert on June 25th. Schroeder checked with the Chancellor last week re status of his signature. Crislip said the Chancellor approved but VCAA Smatresk expressed a concern, holding up signing. SEC is waiting for a clarifying memo regarding VCAA issue(s).

SEC involvement in Manoa VCAA budgeting discussion:

Tiles and Lukas participated in two meetings (Wed and Friday last week) with VCAA Smatresk to help him understand workload and PCR biennium budget requests from all Manoa units. Some requests belonged in the research budgeting discussion, not academics. VCR needs to reconsider research requests with these included. JABSOM, Public Health, Academy of Creative Media requests were punted to the Chancellor. Everything else ranked in three categories: Ensuring adequate support for existing programs (1); Expansion of existing programs (2); New programs (3). Cross-cutting high- priority items were identified such as computers, classroom infrastructure, and GAs. CIP and R&M requests were triaged.

SEC will send a short statement to the VCAA regarding the status of SEC member participation in the budgeting activity, to underline that it did not constitute faculty consultation. Wordsmithing was performed on the draft statement, and continued via e-mail. Nunokawa suggested some additional language with respect to requirements for the Chancellor's Office to conduct faculty consultation regarding budget.

System reorganization:

Following up on the discussion with David McClain at the last SEC meeting, SEC continued the discussion. There is a need to see a specific proposal, which then requires consultation. The UH Chief of Staff position is unusual and is not needed. VP for Administration and a separate CFO is questionable. Not clear that there are many appropriate administrative responsibilities at the System level given campus functions. Human resources might best be done at the System level. Maybe a VP for Finance and Administration is appropriate. Some argument could be made for only two VPs. Some System positions are being discussed for possible reassignment to Manoa. Concern was expressed about a Manoa administration rush to reorganize taking advantage of present climate. Senate needs to carefully consider proposals and likely impacts. The SEC is seeking more discussion on this topic, and input from members.

Other business:

Nunokawa raised issues related to Chancellor's Office leadership on athletics, particularly in regard to the minutes of last SEC meeting. Study Abroad needs six new council members. SEC needs to address this when Committee on Faculty Service convenes.

Tiles reported that Western Michigan University has similar challenges as UH. It seems that they are not further along in resolving them than we are.

Meeting was adjourned at 4:32 pm.


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