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Manoa Faculty Senate Executive Committee Minutes of July 11, 2005

July 11, 2005, 3:00 4:00 p.m, HH 208 (following a discussion with VCR Ostrander from 2:00-3:00 p.m.)

Present: Dator, Hilgers, Lukas, Raleigh, Ramsey, Schroeder, Staff, Tiles (acting chair).

1. The minutes of the SEC's meeting of June 27 were approved. The text of a record of the meeting with President McClain on Friday July 8 was also approved.

2. Owing to the Board of Regents meeting on Monday July 18, the regularly scheduled SEC meeting for that day has been moved forward to Friday July 15 (in HH 208, at 3:00 p.m.) The acting chair is scheduled to convey to the BoR the SEC's position on how the vacancy in the office of chancellor should be filled. It is hoped that by Friday the President will have done what the SEC urged which is to name an interim chancellor and confirm that the interim will serve from now until the end of AY 2005-6.

3. The SEC discussed how the process of selecting a new permanent chancellor should proceed. The first step will be to achieve as much clarity as possible from record and recollection about the process by which Chancellor Englert was chosen with a view to discovering how that process can be improved. The job description, the advertisement, the make-up and chair of the search committee and the quality of any professional assistance sought in the search are all crucial to a successful outcome. The SEC considered whether someone besides the President (such as the SEC) should undertake to rank- order or otherwise try to distinguish superior from inferior candidates. The SEC also considered the extent to which it should participate in the search process.

4. It was acknowledged that if the SEC wanted to institute performance evaluations at intervals after the appointment of a permanent chancellor has been made, the SEC will need to work out procedures and criteria while the search is underway. [Explanation: the need for this was recognized during and after the conversation with President McClain on July 8, because as long as only the president conducts a performance review of the chancellor (and the BoR rubber-stamps the recommendation based on that review) the chancellor will be responsive to the faculty only insofar as his or her responses are what the president wants.]

5. The discussion of the process for selecting a permanent chancellor led the SEC to consider its participation in other appointment-processes, such as the appointment of deans and directors. It was agreed that those who participate on the Senate's behalf should (1) attend meetings with all candidates who come to campus, (2) not offer an assessment of a candidate before having a chance to hear all other candidates and (3) deliberate with all other faculty whose voices represent the Senate in the matter. There was no agreement on how to improve the process by which the Senate's representatives in these exercises were to be chosen.

6. The previous item led to a brief discussion of the idea of preparing a guide for faculty who are to serve on the SEC and the need for clarification of the responsibilities and function of the SEC.

Items 3 through 6 remain on the SEC's agenda for July 15.

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