Present: SEC: Chairman Robert Bley-Vroman, Noel Kent, Bill Lampe, Barry Raleigh, Martha Staff, Jim Tiles and Robert Valliant.
Senate Secretary Charlotte Mitsutani was present.
The minutes of Oct 31 were approved with changes.
The Faculty Athletics Representative (FAR) needs an office. Chair Bley-Vroman suggested that he might use Hawaii Hall 208A.
Creating a new constituency for the Student Affairs faculty. This new constituency will include Student Affairs, Study Abroad, Center for Academic Excellence and Tom Hilgers. There is normally 1 Faculty Senator for every 30 faculty. The SEC decided to refer the matter to the CFS. CFS will make a recommendation to the SEC who will then take it to the full Senate.
JABSOM representation in the Faculty Senate. Many of the faculty in JABSOM are clinicians. The SEC questioned the type of their appointments. Only faculty whose appoints are 50% or more may be counted for Senate representation.
The question of a faculty member for the search committee for the Director of Financial Aid has been referred to CFS.
The search committee for the VC Student Affairs was set up over the summer. It has been meeting. Soon it will hire a search firm.
Fred Riggs, head of the Emeriti Association, has asked Chair Bley-Vroman about the possibility of emeriti being appointed to standing committees or being represented in the Senate. The SEC decided to have CAB review the bylaws about Senate representation, but they should be able to serve on standing committees.
CAB (Raleigh): None
CFS (Raleigh): None
CAPP (Lampe): The committee has decided that not only does it not want to give up the review of any certificate, but it also wants to review all of them. The committee is reviewing the Interdisciplinary PhD but is unsatisfied because it is not housed in an academic unit. The committee is working on setting up a subcommittee on admissions, and it will require representatives from CSA and CA.
CA (Lampe): Has not met recently.
CSA (Staff): It will meet on Tuesday. It is working on a resolution on alcohol policy and the Year of the Student.
GenED (Kent): Did not meet.
COR (Tiles): The committee has been examining several issues:
Center for Genomics, Proteneomics and Bioinformatics Research. If this center is in order, it will pass a resolution on to the Senate.
Waimano Biohazard Facility. VCRGE Ostrander is not in a position to pass anything through yet.
RTRF. Every unit must have a written policy to aid transparency. Tiles suggested that the SEC ask the Interim Chancellor which units have turned in such a policy. Raleigh noted that the policy requiring a written policy is widely ignored. Arts \& Humanities apparently doesn't have a policy. Tiles reported that the committee intends to invite VP Gains to talk about the way that he distributes his money.
CPM (Tiles): Nothing to do. There will be a proposal on ``all-but-tenure'' for people with no green card.
Chair Bley-Vroman reported on his meetings with Interim Chancellor Denise Konan. He noted that she is considering her response to Senate actions.
On the question of Manoa-System relations, she supports the SEC's call for clarification of the relationship. She has her own plans for giving the Chancellor's Office more functionality.
The Chancellor's Office should manage the dormitories, have independent legal services, advertising, public relations, and legislative relations (coordinated with the System).
After discussion, the SEC felt it necessary to inform the Board of Regents what it wanted to accomplish. It was noted that if a clarification of roles is done, and the Manoa chancellor becomes a strong chancellor, the question of a presidential search becomes less important for Manoa. Moving more functionality from the President's Office to the Chancellor's Office would also speed up the chancellor search process.
The general feeling of the committee was ``to get the kind of chancellor we want, we have to get the structure right''.
Bley-Vroman said that the first priority was to get the structure right. The SEC would have to get permission from the Senate to pursue the relationship between the System and the Chancellor's Office.
The SEC discussed some of the most important changes that should be made:
The SEC decided that the Chair would draft a document of things that need to happen. This will require that the BOR make some changes (changing the relationship of the System and Manoa).
The SEC decided that a brief report on the chancellor search would be made at the November 16 meeting and a fuller report at the December 7 meeting after CAB had been briefed on the SEC's ideas.
The SEC then moved to a discussion of the November 16th meeting. The main points:
The SEC decided to ask CoR to being such a resolution to the Senate. It need not be part of the UARC debate.
The SEC decided to add a clause (No. 6) to the ``not con'' resolution:
Concerns identified by the SEC outside counsel's report must be satisfactorily addressed, and the administration must report to the Senate how they have been addressed.
The SEC decided that since the Ad Hoc Committee's final report was on the web, the lawyers' report, appendices, and other documents would be made available in the library for anyone to look at.
The SEC discussed the conduct of the debate. It decided that members of the Ad Hoc committee would respond to any questions the senators might have about the report. If the Ad Hoc committee could not answer, then any members of the administration who were present would be given the opportunity to answer.
During the discussion, one member of the SEC commented on the high level of distrust of administration present on the campus.
The meeting adjourned at 5:40pm.