Mānoa Faculty Senate Executive Committee
Minutes of October 27, 2008
Mānoa Faculty Senate Executive Committee
Monday – October 27, 2008; Hawaiʻi Hall 208
Present: Wakayama, Crookes (late), Hilgers, Ross, Keil, and Tiles
Absent: (traveling) Crosby
2:00 Meeting with Francisco Hernandez,Vice Chancellor of
Students
Dr. Hernandez has reviewed financial aid data. Most
financial assistance (GAships, etc) are not handled by financial aid (which
covers about $6m of the about $46m that is in some sense available). Because
there are many sources of financial aid, particularly scholarships, this data
has been hard to track.
SEC asked
about any possibilities of streamlining the handling of small scholarships.
Hernandez says he is trying to persuade UH Foundation (for example) to agree to
simplify the procedure, particularly in terms of post award audit rather than
full compliance review prior to giving the scholarship.
His aim is to commit financial aid and housing to the best
students prior to them making the decision to come to UHM, rather than awarding
these aids after they have enrolled.
Enrolment management is the responsibility of the Interim
Asst VC for Enrolment Management, which is Hernandez at the present time
(reporting to the VCAA). He believes enrollment management should be assigned to
Student Affairs, and a person hired to fill this position. (It could be in
Academic Affairs, but Hernandez would prefer the area to be in his domain, based
on his experience in this area.) Student Services, says Hernandez, has the
appropriate customer service orientation and experience; they also have needed
backup services (Registrar etc); and will pay more attention to students both
before, during, and after students are here.
His immediate goals would be to improve procedures, including
establishing an on-line application form. Then he would want to identify the
best students (especially from Hawaii) earlier and respond to them in a more
timely fashion.
The more selective universities have higher degrees of
faculty involvement in undergraduate admissions (e.g., Berkeley “reads” or has
“faculty touch” in connection with every application, as does UCLA).
There is no permanent Director of Admissions (nor
Enrollment Management) at present. UHM has asked the Legislature for one for
some time. (In addition, different Interim Directors have been in place for
seven years.) A position has to be approved, and then the funds for the position
have to be released. A decision to do this has not, apparently, been taken.
VC Hernandez thinks that it would take 2.5 years, starting
now, to hire an enrolment manager.
3:00 SEC meeting
1) Minutes of previous meeting were approved.
2) Chair’s report.
MET meeting: Peter Crouch is the Chair of the budget
committee and this has not met yet. Kathy Nelson, of UH Foundation, reported
that there would be no payouts from accounts that had declined recently.
BoR meeting: VP Johnsrud reported on non-resident student
data. Keil presented the Faculty Senate resolution. Two Regents commented that
the BoR members were not all aware that there was a search committee whose
members had all been decided upon concerning the UH President search. UH
President McClain presented the university’s budget, during which McClain he
commented (to the BoR) that UH as a whole has a $1.6billion budget therefore it
should be able to accommodate a $30m cut (SEC does not agree).
ACCFSC and CCCFSC have passed a joint resolution supporting
the Manoa Fac Sen resolution questioning the makeup of the BoR president search
committee; their resolution points out the lack of anything other than Manoa
faculty representation.
3) UHM Faculty survey – there were about 900 responses out
of approx. 2000 (including medical school faculty, or approx 1500 otherwise).
About 400 responses had detailed “qualitative” supplementary comments, which
will be analyzed in due course. Full results will be made available when
analysis is complete.
4) Process committee
This committee has met and begun preliminary discussions.
4:15 Meeting with Chancellor Hinshaw
1) Status of the Faculty Athletic Representative (FAR)
The FAR is appointed by the SEC in conjunction with the Fac
Sen. This is the 4th year of the FAR’s tenure in this position;
during the next two years NCAA certification will take place.
FAR Peter Nicholson says that he may wish to take a sabbatical during
that period. The Chancellor shares SEC concerns over this.
2) A&S Reorg
The SEC asked about a timeline for faculty input following
the TT report. The Chancellor says she is working on a report in connection with
this. She feels that it is not necessary to have all details settled before a
search begins for the new Dean. The SEC also raised, again, the matter of the
need for clarity concerning the VCAA appointment. The Chancellor agreed that she
would soon make an appointment or else have a new search.
The Chancellor says she is against higher costs for out of
state tuition for graduate students, since it is bad for the GA/research
interface as well as inflating figures concerning tuition foregone. She says the
graduate students should be out of the cap (caps on enrolment for various
categories of students have been the subject of discussion at the BoR level). It
is common for about 50% of graduate students at public universities to have
support, she says (referring particularly to Wisconsin-Madison, in her
experience).
There was some discussion of matters relating to
international and graduate students, and of various Memoranda of Agreement with
international universities.
Adjourned 5:15 pm
Respectfully submitted,
Graham Crookes
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