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Home > Minutes, Agendas & Reports: 2011-12

Minutes, Agendas & Reports: 2011-12

Senate Executive Committee

October 24

Hawaii Hall 208

3:15 p.m: VCAFO Cutshaw

  1. Chair’s report
  2. Admin Report
    • 1 Engineering Senator - confirmation of H. R. Riggs (committee?)
    • 2 JABSOM Senators - confirmation of Beau Nakamoto & Timothy Dye (committee?)
    • Online Forms - Committee Report Form & Committee Volunteer Form
    • Approved Budget - I-Clickers
      • Cost Summary:
        • I Clicker 1: $39.50
          • Total for 100: $3,900
        • I Clicker 2: $46.05
          • Total for 100: $4,600
        • Does not include the cost of receivers or taxes/fees.
  3. Approval of 10/3 & 10/24
  4. Old Business
  5. There is no formal policy. I think people are confusing graduation and commencement. Commencement ceremonies occur at the ends of the fall and spring semesters before all of the grades are officially posted and while students are still on campus. We no longer have summer commencement ceremonies, as you know, so we allow students who will be finishing up during the summer to select which commencement they will attend. At the commencement ceremony, the student is handed an empty diploma case. This is because no one actually graduates until about 12 weeks after the semester ends, when the registrar confers degrees. That is also when the semester is formally closed out for our reporting purposes.

    PhD student participation in commencement is actually easier to control. Doctoral students are required to have a sponsor in attendance for the hooding of the candidate. Any Dissertation advisor who feels strongly that his/her student should not attend commencement can refuse to act as sponsor. The Graduate Chair or Department Chair may act as sponsor, however, if an advisor has serious doubts about a students ability to finish the dissertation in a timely manner or at all, those doubts should be communicated to the chairs. (Pat Cooper)

    • Marine Fisheries - meeting request
    • Kewalo follow-up
    • Administrator Evaluations
  6. New Business

TO: Deans and Directors

FROM: Virginia S. Hinshaw, Chancellor

RE: Investment of Tuition Funds

Aloha! To continue Mânoa?s progress in Achieving Our Destiny, I am announcing two campus investments that will update our communication capacity and enhance our learning environment ? now and into the future. Such investments are necessary for UH Mânoa?s faculty, staff and students to participate fully in the education and research advances available. These two projects have been in the planning stages for some time now, awaiting CIP and/or CRDM (Capital Renewal and Deferred Maintenance) funding from the State. In view of declining state investment in our university, we must invest current resources available to us now, so we can ensure our ability to generate resources in the future. Given our urgent need to invest in our students, in our infrastructure, and in energy efficiencies, I have committed to immediately fund these projects.

The two investments include:

1. Information Technology Infrastructure Upgrade

This campus project will address the deferred maintenance backlog for communications infrastructure through several inter-related components: wireless capability, infrastructure upgrades and voice modernization.
(a) Wireless capability: Our students, staff and faculty increasingly rely on mobile devices (smartphones, PDAs, tablets, laptops) to support their education, research and social needs and this trend is on a dramatic upswing here and worldwide. The uneven availability of WiFi service at different campus locations and the inability to handle the coming data deluge will be an increasing challenge and limit the creativity of our students and faculty. UH-Manoa currently has approximately 650 WiFi access points, primarily in common mass-use locations. The wireless upgrade initiative will install an additional 2,300 access points throughout campus to provide near-ubiquitous coverage (close to 95%) under a common management plan that provides access to all members of the UH community. The WiFi coverage planned is both an expectation and a necessity for a modern research university.

(b) Infrastructure upgrade: Upgrading the wireless infrastructure, as well as providing connectivity needed to support today's research and education, will also require "wired" network infrastructure upgrades. About 40% of the Manoa campus is still limited to providing 10 Megabits per second (Mbps) to the desktop due to cabling limitations associated with the 1980s network design. As more modern applications are developed for the University?s education, research, and business operations and as the University joins in collaboration with peers around the world through the network, the underlying cable infrastructure is increasingly limiting our capabilities, in addition to being unable to support ubiquitous WiFi access. The campus infrastructure changes will upgrade old data jacks in buildings that are currently incapable of supporting modern data network requirements and provide both intra- and inter-building fiber optic capacity to support gigabit per second levels within and between buildings. The upgrades will include 150,000 feet of fiber optic cabling throughout the campus and thousands of new telecom outlets in campus buildings.

(c) The new infrastructure will also be leveraged to modernize campus telephone services. Most campus phones today are supported by the legacy phone system originally installed in 1989 and upgraded several times. Approximately 1/3 of the Manoa campus has already migrated to a modern Voice-over-IP (VoIP) system last summer as part of the Campus Center Renovation project. The remainder of the campus will be upgraded, including improved voicemail and system maintainability, better power efficiency and sustainability for the campus; this will be accomplished by replacing aging large telephone switches with smaller, modern digital switches and distributed power to the handsets, and enable more advanced interconnectivity.

2. Learning Environment Investment

Our progress during the last four years in improving our facilities is notable, but needs to move forward at a faster pace. For example, Edmonson Hall experienced a fire and flood in 2007 related to inadequate, aging electrical capacity. This damage necessitated relocation of personnel and significant renovation; this investment needs to be made now. Built in 1962 as a naturally ventilated classroom building, Edmondson Hall will be renovated into a dynamically configured research laboratory, teaching laboratory, and office building. Over the past 50 years, small labs and offices have been added to the building in a piecemeal fashion with no infrastructure upgrades. This project will not just renovate the existing space but will modernize the whole building providing a state-of-the-art academic environment in which students can excel and also much needed quality research space. The building will be retrofitted to provide 9 teaching laboratories and 1 aquarium laboratory for the Zoology/Biology Department, the largest undergraduate department at UH Manoa. Laboratories will be arranged in an open collaborative manner to facilitate greater discussion and information sharing between occupants. The renovation will include an entirely new mechanical and electrical system and is designed to save us more than 23% on energy by consolidating laboratory, office and teaching lab spaces; improving the building envelope; providing energy efficient lighting; distributed chilled water air handling units per floor; and incorporating 74 solar panels to provide hot water. Edmondson Hall is the first of the two buildings scheduled for modernization - the other one is the adjacent Snyder Hall.

As you know, our cash position as of July 1, 2012 was higher than last year. Thus, I have made the decision that the funding for these two projects will come from our tuition carry-forward monies. To fully fund both projects, I will be assessing each unit 15% of their FY11 tuition carry-forward monies and match that number 2-1 with funds which have been centrally carried forward. Additionally, funding these projects with tuition dollars will allow us to use Campus Renewal and Deferred Maintenance (CRDM) resources to move more quickly on the Gartley Hall renovation, as well as the renovation of the first floor of Sakamaki Hall which will provide us with 12-15 additional classroom spaces. As we are all aware, Mânoa also has other existing, pressing facilities needs which we constantly need to evaluate and address with the limited resources we have available.

While this is a large monetary commitment and will limit our ability to fund additional special projects this year, the immediate benefits to our education and research mission and our ability to recruit and retain students is significant and well worth the investment at this time.

As always, your continued support and contributions in moving UH Mânoa forward are greatly appreciated. Mahalo nui loa.

(Virginia S. Hinshaw)

    • Committee Reports
  1. Adjournment

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Related 2011 Links

Mānoa Faculty Senate

2500 Campus Road

Hawaiʻi Hall 208

Honolulu, HI 96822

Ph: (808) 956-7725
Fx: (808) 956-9813