The university is implementing the following guidelines to screen for, manage, and prepare for COVID-19 cases appearing on University campuses.
Campus Official(s) and Communication Protocols
- All campuses shall clearly designate and publish their designated campus official(s) for students, employees, and visitors to report to if they:
- have tested positive for COVID-19;
- are suspected of having COVID-19 based on their symptoms, travel history, or history of prolonged contact with an individual who has tested positive for COVID-19, among other indicators; or
- are subject to quarantine.
- The university and each campus will establish secure communication protocols whereby students, employees, and visitors will self-report to the designated campus official(s) if they have symptoms of COVID-19, a positive test for COVID-19 (PDF), had close contact with someone with COVID-19 (PDF) within the last 14 days or have been tested for COVID-19 (PDF). Communication protocols shall be in accordance with health information sharing regulations for COVID-19 and other applicable federal and state laws and regulations relating to privacy and confidentiality, such as the Americans with Disabilities Act (“ADA”) or Family Educational Rights and Privacy Act (“FERPA”).
- No unvaccinated person with symptoms of COVID-19 should be present onsite. If you observe anyone (including but not limited to employees, students, visitors or vendors) developing or exhibiting symptoms of COVID-19 onsite, notify your supervisor or your designated campus official(s) immediately.
- Fully vaccinated persons with unexplained or new symptoms that suggest COVID-19 should stay home until they consult their healthcare provider to determine next steps, in accordance with CDC and HDOH guidance.
- Each campus must establish a protocol to follow when a student or employee develops symptoms while onsite. Notification in accordance with the campus protocol must occur immediately. The student or employee must be safely isolated and required to leave the facility.
- The university will not disclose the identity of any employee or student who is diagnosed with or is suspected of having COVID-19, except on a need-to-know basis. The university may also notify public health authorities if they learn that a student or employee has tested positive for COVID-19, and public health authorities have not already been notified, as this is a direct threat to public health.
- As appropriate, students, employees, and the public will be made aware when confirmed COVID-19 cases are present on campus in the previous 14 days and considered to be a risk to campus safety. Any university closures or any restrictions in place to limit COVID-19 exposure (e.g., limited hours of operation) may be communicated in a manner that balances privacy with health and safety interests. The university has established communication protocols on how a confirmed, positive case of COVID-19 on a UH campus should be announced to the respective campus community.
Campus Responsibilities to Clean and Disinfect in COVID-19 Cases Identified by the Campus Official(s)
- Campuses should establish protocols for closing off areas due to COVID-19 cases identified by the campus official(s) and preventing use of these areas until after cleaning and/or disinfecting.
- Campus protocols for cleaning and disinfecting areas that have been substantially used by COVID-19 cases should include (in order of priority), pursuant to CDC recommendations: 1) close the area for three or more days (in which case cleaning and disinfecting are not necessary); 2) wait at least 24 hours before cleaning; or 3) if 24 hours is not feasible, wait as long as possible to clean and disinfect. If it has been more than 24 hours since the space was substantially used or occupied by a COVID-19 case, the space will not be closed and regular routine cleaning will resume.
- Protocols should also ensure safe, correct use, and storage of cleaning and disinfection products.
Mandatory Daily Screening and Self-Monitoring
- All students, employees and visitors are required to monitor their own health daily for COVID-19 symptoms, including fatigue, shortness of breath or difficulty breathing, cough, fever or feeling feverish, chills, muscle pain or body aches, sore throat, nausea or vomiting, diarrhea, congestion or runny nose, headache, and a new loss of taste or smell.
- Screening procedures are mandatory and apply to all students, employees and visitors reporting to a university location.
- Daily screening will include a brief, mandatory online questionnaire for all students, employees and visitors who plan to be onsite via the LumiSight UH app or website. LumiSight UH is available for free on the Apple App Store and the Google Play Store. It is also available on the LumiSight UH website for those without access to a suitable mobile device, or those who prefer not to download the mobile app. For more information, visit the LumiSight UH FAQs.
- If using the LumiSight UH app or website is difficult for visitors invited into an indoor space, a paper version may be utilized instead (e.g., prearranged building/campus tours or events). The paper form should include basic information for contact tracing purposes, if necessary. The forms should be securely discarded (shredded) 14 days after the date on the form.
- Any employee who is unable or unwilling to access the LumiSight UH website or mobile app prior to arriving onsite may be allowed on onsite prior to completing the screening for the limited purpose of completing the LumiSight UH screening from a UH-provided computer or device.
- Any individual who refuses to complete screening will not be allowed onsite, except as needed for employees to complete the screening onsite from a UH-provided computer or device, as provided above.
- Testing will be conducted in collaboration with governmental health officials in accord with applicable rules, regulations and guidance.
Questionnaire (from LumiSight UH as of July 2021)
STEP 1: Check for Symptoms of Illness
If you have any symptoms of illness – do not come to campus or the workplace. Do you currently have any of the following symptoms that are new, worsening, and not attributable to a pre-existing condition?
Fever (a temperature of 100.4°F or higher) or feeling feverish (chills, sweating)
Shortness of breath or difficulty breathing
Unexplained muscle or body aches
Nausea/vomiting or diarrhea
Loss of senses of taste or smell
Runny or congested nose
Chest pain or pressure
STEP 2: Check for Recent COVID-19 Exposure
Have you traveled out of the state and are currently under quarantine orders by the Department of Health or your medical care provider?
Are you unvaccinated and have been in close contact (less than 6 feet for at least 15 minutes, cumulatively, over a 24-hour period) with anyone who has an active, diagnosed case of COVID-19? Note: Healthcare students/personnel wearing appropriate PPE at ALL TIMES while caring for a patient with COVID-19 would NOT be considered a close contact (ref. HDOH Medical Advisory #16)
Has the Department of Health told you that you have been in contact with a person with COVID-19 AND are you UNvaccinated?
Education, Training, and Signage
- Each campus shall ensure that employees returning and working on their campus have completed online COVID-19 training in accordance with the State of Hawaiʻi Occupational Safety and Health requirements.
- Campuses should also develop communications strategies to include messaging to promote behaviors that prevent the spread of COVID-19 among employees, students and visitors. This might include videos, infographics and text distributed on websites, in emails and on University social media accounts.
- Campuses should post signs that promote safer behaviors in highly visible locations, including in classrooms, laboratories, libraries, common areas, shared spaces, restrooms, hallways, stairwells, elevators, and as needed in offices and other work locations.
Last modified: September 10, 2021