Updated: August 25, 2020*

Please note: the Guidelines are interim only and are subject to revision, until we can complete consultation with stakeholders.

The university is implementing the following guidelines to screen for, manage, and prepare for a confirmed positive COVID-19 case appearing on university campuses.

Campus Official(s) and Communication Protocols

  • All campuses shall clearly designate and publish their designated campus official(s) for students, employees and visitors to report to if they:
    • have tested positive for COVID-19;
    • are suspected of having COVID-19 based on their symptoms, travel history or history of prolonged contact with an individual who has tested positive for COVID-19, among other indicators; or
    • are subject to a quarantine.
  • The university and each campus will establish secure communication protocols whereby students, employees, and visitors will self-report to the campus official(s) if they have symptoms of COVID-19, a positive test for COVID-19 (PDF), had close contact with someone with COVID-19 (PDF) within the last 14 days or have been tested for COVID-19 (PDF). Communication protocols shall be in accordance with health information sharing regulations for COVID-19 and other applicable federal and state laws and regulations relating to privacy and confidentiality, such as the Americans with Disabilities Act (“ADA”) or Family Educational Rights and Privacy Act (“FERPA”).
  • No one with symptoms of COVID-19 should be present onsite. If you observe anyone (including but not limited to employees, students, visitors or vendors) developing or exhibiting symptoms of COVID-19 onsite, notify your supervisor or your campus official(s) immediately.
  • Each campus must establish a protocol to follow when a student or employee develops symptoms while onsite. The student or employee must notify the campus official and for employees, their supervisor (this includes student employees) immediately. The student or employee must be safely isolated and required to leave the facility. As applicable, the campus official(s) or supervisor shall report that an employee or student has tested positive for or is suspected of having COVID-19 to their Dean/Director without disclosing the identity of the student or employee, and the Dean/Director will then report this information to an appropriate University Officer.
  • The university will not disclose the identity of any employee or student who is diagnosed with or is suspected of having COVID-19, except on a need-to-know basis. The university may also notify public health authorities if they learn that a student or employee has tested positive for COVID-19, and public health authorities have not already been notified, as this is a direct threat to public health.
  • As appropriate, students, employees and the public will be made aware if and when confirmed COVID-19 cases are present on campus (updated August 31) in the previous 14 days. Any university closures or any restrictions in place to limit COVID-19 exposure (e.g., limited hours of operation) may be communicated in a manner that balances privacy with health and safety interests. The university has established communication protocols on how a confirmed, positive case of COVID-19 on a UH campus should be announced to the respective campus community.

Campus Responsibilities to Clean and Disinfect in Cases of COVID-19 or Suspicion of COVID-19

  • Campuses should establish protocols for closing off areas substantially used by a person who has or is suspected of having COVID-19 and for preventing use of these areas until after cleaning and disinfecting.
  • Campus protocols for cleaning and disinfecting areas substantially used by a person who has or is suspected of having COVID-19 should include waiting at least 24 hours before cleaning and disinfecting or, if 24 hours is not feasible, waiting as long as possible.
  • CDC guidelines state that special protocols for cleaning and disinfecting are not necessary if an area can be closed for seven days or more.
  • Protocols should also ensure as safe as possible and correct use and storage of cleaning and disinfection products.

Mandatory Daily Screening and Self-Monitoring

Please note: these Guidelines are interim only and are subject to revision, until we can complete consultation with the unions.

  • All students, employees and visitors are required to monitor their own health daily for COVID-19 symptoms, including fatigue, shortness of breath or difficulty breathing, cough, fever or feeling feverish, chills, muscle pain or body aches, sore throat, nausea or vomiting, diarrhea, congestion or runny nose, headache, and a new loss of taste or smell.
  • Screening procedures are mandatory and apply to all students, employees and visitors reporting to a university location.
  • Daily screening will include a brief, mandatory questionnaire for all students, employees and visitors who plan to be onsite. The university will deploy, prior to the start of the Fall 2020 semester, a daily check-in app and/or web form to support convenient collection of the required response.
  • Any individual who refuses to complete screening will not be allowed onsite.
  • Testing will be conducted in collaboration with governmental health officials in accord with applicable rules, regulations and guidance.

Education, Training and Signage

  • * Each campus shall ensure that employees returning and working on their campus have completed online COVID-19 training in accordance with the State of Hawaiʻi Occupational Safety and Health requirements.
  • Campuses should also develop communications strategies to include messaging to promote behaviors that prevent the spread of COVID-19 among employees, students and visitors. This might include videos, infographics and text distributed on websites, in emails and on University social media accounts.
  • Campuses should post signs that promote safer behaviors in highly visible locations, including in classrooms, laboratories, libraries, common areas, shared spaces, restrooms, hallways, stairwells, elevators, and as needed in offices and other work locations.
Last modified: August 31, 2020