The University of Hawaiʻi will continue to adapt its COVID-19 guidelines for the 10-campus system in the coming weeks to reflect the most up-to-date state and federal recommendations, as more people are vaccinated and reported cases decline. The UH community will be notified when significant updates are made to the UH COVID-19 guidelines and web pages. Mahalo for your patience.

Please note: the Guidelines are interim only and are subject to revision, until we can complete consultation with stakeholders.

Office Spaces

  • Wherever possible, employees should work at least 6 feet from other people. To achieve this, furniture and other office equipment should be reconfigured to maximize the use of space.
  • If 6-foot distancing cannot be maintained within existing space, then supervisors are encouraged to consider relocation, alternating the work force between working from campus and working from home.

Staffing

  • Campuses and offices are encouraged to seriously consider when possible an employee’s request to voluntarily telework, where job functions are suitable to be performed remotely and the employee can be as functional and productive as when they are in the workplace.
  • The university encourages units to maximize telework for employees who are members of high-risk populations as defined by the CDC. In addition, the university will provide reasonable accommodations upon request to all disabled employees that will enable the employee to perform their essential job functions.

COVID-19 Vehicle Use Guidelines

Transportation safety is a key element in preventing the transmission of COVID-19. As such, the University has created this guidance related to transportation in UH Vehicles while working on campus, and to/from any off-campus events, activities, and educational sites.

  • When possible, trips by vehicle should be limited to a solo occupant (the driver).
  • When more than one occupant will need to travel in the same vehicle for short duration trips (<15 minutes), the driver and one passenger are permitted, with recommended seating at one person per row (exceptions may be made for University owned vehicles with a single row of seats).
  • If vehicle occupancy cannot be limited to the driver and a single passenger as described above, or the trip duration is greater than 15 minutes, all passengers should be from the same work/research unit. All efforts should be made to avoid this situation and unit supervisors should review the need for this prior to any trips.

Requirements for all vehicles:

  • Hand sanitizer must be used prior to entering the vehicle.
  • Hand sanitizer should be used after touching public surfaces such as gas pumps, parking meters and pay stations, and when entering and exiting buildings.
  • If the vehicle is shared with others or there are multiple occupants, frequent touch points within the vehicle must be disinfected before and after each trip (for example, the steering wheel, gear shift, door frame/handles, windows, radio/temperature dials, and seat belt buckles).

Requirements for all vehicles involving two or more occupants and regardless of trip length:

  • All occupants must complete the UH Lumisight check in prior to riding in a vehicle together.
  • Vehicle occupants must wear masks (in accordance with these guidelines) at all times.
  • Hand sanitizer must be used as noted above and during the ride if any items are shared (pens, equipment, etc). Note: keep hand sanitizer in a door side panel or in a covered middle console.
  • Distancing in the vehicle should be maximized by alternating passenger side seating and driver side seating by row.
  • Riders are not permitted in the middle seat of a row.
  • For vehicles with a single row of seats, each person must be seated by a window, as far apart as possible.
  • All windows should remain open to allow for air flow throughout the vehicle.
  • If used, air conditioning vents should be running and pointed down in the vehicle; do not use recirculated air.
  • Food and drinks may not be consumed during the trip.A log should be kept of all vehicle users and passengers to aid in contact tracing, if necessary.

Note: For open air modes of transportation (such as golf carts or utility carts on campus), if more than one person will be riding, all persons must wear face coverings and adhere to other applicable sections as noted above such as hand hygiene and using the UH Lumisight app.

References:

Last modified: May 26, 2021