Across all campuses, the university requires the following personal safety practices for all employees, students and visitors:

Not Permitted on Campus

  • All students, employees, and visitors who are required to stay home under these guidelines must follow the reporting procedure set forth in Campus Official(s) and Communication Protocols (Section III.A). Additionally, employees should notify their supervisor and students should inform faculty if they will be unable to attend in-person classes.
  • Stay home if:
    • You do not receive clearance to come to campus from the LumiSight UH app check-in (i.e., you receive a red “Do not come to campus” status).
    • You have COVID-19 and are symptomatic. Isolate for at least 5 days (until you are fever free for 24 hours without the use of fever-reducing medication and your symptoms are improving).
      • After the isolation period has ended, you may return to campus and must wear a well-fitting mask around others for an additional 5 days.
      • Do not go to places where you cannot wear a mask, such as restaurants and some gyms, and avoid eating around others at home and work until a full 10 days after your first day of symptoms.
      • Avoid travel until 10 full days post-infection; wear a mask during travel.
    • You test positive for COVID-19 and are asymptomatic. Isolate for 5 days after testing.
      • After 5 days, you may return to campus and must wear a well-fitting mask around others for an additional 5 days.
      • Avoid those who are immunocompromised or have other high-risk conditions and do not go to places where you cannot wear a mask, such as restaurants and some gyms, and avoid eating around others at home and work.
      • If you develop symptoms, the 5-day isolation period begins again.
    • You (1) are immunocompromised, not boosted, or not fully vaccinated, and (2) you are a close contact of a COVID-19 positive individual. Quarantine for 5 days after your last contact with the COVID-19 positive individual and wear a mask around others at home.
      • If you are asymptomatic: You must get tested 5 days after your last contact with the positive individual and receive a negative test result to return to campus.
      • If you become symptomatic, get tested immediately. Monitor for symptoms for 10 days after your last contact with the COVID-19 positive individual.
      • If you are unable to be tested, wear a well-fitting mask at home for 10 days after your last contact with the positive individual
      • If you test positive, follow the protocol set forth above for those who test positive and are either symptomatic or asymptomatic.
    • If you are subject to government-issued or a healthcare provider’s orders to quarantine.
  • You may come to campus if:
    • You (1) are a close contact of a known COVID-19 positive case, (2) are not immunocompromised, (3) have completed all recommended vaccine doses (less than 6 months since last primary series vaccine dose or fully vaccinated and boosted following your primary vaccine series), and (4) are asymptomatic.
      • You must: (1) wear a well-fitting mask for 10 days following the last close contact with the positive individual, and (2) get tested 5 days following the last close contact with the positive individual.
      • If you test positive or develop COVID-19 symptoms, isolate from others
    • You completed the isolation or quarantine period and wear a well-fitting mask for an additional 5 days in accordance with the “Stay at home if” section above
    • You (1) are a close contact of a known COVID-19 positive case, (2) tested positive for COVID-19 in the past 90 days and (3) have recovered (no symptoms)
      • You must wear a well-fitting mask for 10 days following the last close contact with the positive individual.
  • Isolation is separation of those with confirmed or suspected COVID-19 from those without COVID-19. Day 0 is your first day of symptoms or a positive viral test. Day 1 is the first full day after your symptoms developed or your test specimen was collected.
  • Quarantine is separation after close contact with someone known to be COVID-19 positive. The date of your exposure is considered day 0. Day 1 is the first full day after your last contact with a person who has had COVID-19.
  • A Close Contact is someone who was less than 6 feet away from an infected person (laboratory-confirmed or a clinical diagnosis) for a cumulative total of 15 minutes or more over a 24-hour period (for example, three individual 5-minute exposures for a total of 15 minutes).
  • If you are an employee required to stay at home under these guidelines, contact your supervisor or departmental HR representative regarding available leave.
  • Any student, employee or visitor who has been required to stay at home under these guidelines shall not return to campus until you have completed the isolation or quarantine period set forth above and you do not have a fever for more than 24 hours without using a fever-reducing medicine, or until you have written clearance by a medical provider.
  • If quarantine of many exposed but asymptomatic individuals is required and that quarantine would disrupt essential services, the supervisor may, with campus leadership, should do a risk-benefit determination. If those supposed to be quarantined should return to work, then the supervisor must ensure that well-fitted masks are worn 100% of the time, there is no eating with others, and physical distancing of 6 feet or more is observed.

Mandatory Vaccination

  • Effective January 3, 2022, the University has implemented a Mandatory Vaccination Policy for Students and Employees, which requires all students and employees to (1) be Fully Vaccinated against COVID-19, or (2) obtain an approved medical or non-medical exemption from vaccination and maintain a current negative COVID-19 test result prior to entering any University campus or any University facility or office, in accordance with the Mandatory Vaccination Policy. Please see the Mandatory Vaccination Policy for Students and Employees for more detailed information regarding these requirements.
  • For frequently asked questions, please consult our COVID-19 Vaccination Requirement for Students FAQs and COVID-19 Vaccination Requirement for Employees FAQs.
  • Effective January 3, 2022, visitors to campus must provide proof of being Fully Vaccinated against COVID-19 or provide proof of a negative COVID-19 test from a UH-recognized testing facility either through the LumiSight UH app or by showing their vaccination card or current and valid negative COVID-19 test results.
  • People are considered fully vaccinated for COVID-19 if it has been two weeks after they have received the second dose in a two-dose series (Pfizer-BioNTech or Moderna) or two weeks after they have received a single-dose vaccine (Johnson & Johnson/Janssen). This guidance can also be applied to COVID-19 vaccines that have been authorized for emergency use listing (EUL) by the World Health Organization (e.g., AstraZeneca/Oxford, Serum Institute of India, Sinopharm, and Sinovac as of July 2, 2021).
  • A booster dose is strongly recommended after completion of your final dose in the initial vaccine series:
    • 2 months after a Johnson & Johnson/Janssen dose; and
    • 5 months after the Pfizer-BioNTech or Moderna series;
  • Emerging evidence shows that boosters are effective in preventing serious illness and hospitalization from the circulating variants.
  • To schedule a booster dose and for more information, visit the Hawaiʻi COVID-19 Vaccine website.

Hygiene and Respiratory Etiquette

  • Hands should be washed frequently with soap and water for at least 20 seconds or sanitized, especially:
    • upon arrival to campus;
    • after wiping or blowing your nose, coughing or sneezing;
    • before leaving and after returning from a public place or shared common area/space (e.g., classroom, conference room, break room or lunch room);
    • after touching trash or objects frequently used by others such as handrails, door handles, and elevator buttons;
    • after using the toilet;
    • before, during, and after preparing food or meals; and
    • before and after classes, work breaks and work shifts.
  • Hand sanitizer must contain at least 60% alcohol.
  • Sneeze or cough into a tissue and safely dispose of it. If no tissue is available, reduce the spread of germs by coughing or sneezing into your elbow.
  • Avoid sharing or using communal items (such as office supplies) and objects that are not easily cleaned or disinfected (such as fabric).

Masks

The guidance below is based on current CDC guidance for fully-vaccinated institutes of higher education, in areas with high or substantial community transmission. As the situation evolves, the following guidance regarding the use of masks may change.

  • Masks shall be worn and made in accordance with the CDC guidelines and local or State laws or regulations. KN95 or N95 masks are not required. Gaiters are not acceptable masks. All masks should be well-fitted, which means the mask:
    • Has a nose wire to crimp down on top of the nose
    • Has at least 2 or more layers of washable fabric (for cloth masks)
    • Covers both the nose and mouth entirely
    • Fits snugly against the sides of your face without gaps
  • Outdoors: Masks are not required in outdoor spaces, including lanais/patios. However, they are strongly recommended in crowded outdoor settings and for activities with close contact with others who are not fully vaccinated. Refer to the current County or State guidance for other restrictions.
  • Classrooms and Labs – Students: Masks are required.
    • Exceptions: Masks with a clear window over the mouth are allowed if visible facial features are necessary to support learning or an activity.
  • Classrooms and Labs – Instructors:
    • Masks with a clear window over the mouth are allowed if visible facial features are necessary to support teaching, learning or an activity.
  • Indoor Workspaces (offices, cubicles, etc.): Masks are required unless working in isolation. Classrooms and teaching laboratories are considered public spaces and masks should be worn at all times if there is more than one person in the room.
  • Athletic Activities: Athletic activities are governed by the respective campus athletic programs and may impose different or additional requirements. Please consult with the appropriate campus program before engaging in any athletic planning or activities.
  • Indoors – Common and All Other Spaces: Masks are required other than detailed above.
  • Student Housing:
    • Masks are required in all indoor common spaces of all residential buildings, including but not limited to lobbies, hallways, elevators, lounges, eating spaces, etc.
    • Residents are not required to wear masks when in their own living space, including bedrooms, suites, or apartments. However, if residents are feeling ill, they should always wear masks.
  • The University recognizes that there are certain instances where wearing a mask may not be feasible or if you have a medical condition or disability, where wearing a mask poses a health or safety risk. Reasonable accommodations will be made in those instances. Children under the age of 2 are not required to wear masks.
    • Members of the University community with a documented disability or medical condition that affects their ability to wear a mask may request accommodations or supportive measures from the university. The university will work together with the individual with the goal of creating equal access without putting the safety and welfare of other community members at risk. Those with particular needs for accommodations or supportive measures should contact the Disability Service Office, the Americans with Disabilities Act (ADA) Coordinator’s Office, or their departmental HR representative.
  • Because masks are critical to preventing the spread of COVID-19 per CDC guidelines, the university views non-compliance as a very serious matter and fully expects that all employees will cooperate and want to do their part to make our campuses safer. If an employee is not willing to wear a mask when required and does not have a legitimate medical reason that prevents them from wearing a mask, the employee shall be removed from campus pursuant to the disciplinary schedule and additional information on the Office of Human Resources website. If a student refuses to comply, their actions may violate the Student Conduct Code.
  • The CDC does not recommend the use of face shields for normal everyday activities in place of cloth or disposable masks, because there is not enough evidence that the face shield alone prevents the spray of respiratory particles via a cough, sneeze, speaking loudly, etc. from spreading outside the face shield. For those using a face shield as an accommodation, additional measures should be in place such as increased distancing.
  • See FAQs for masks.

Note: Masks, or respirators with exhalation valves should be avoided as they do not protect others from expelled respiratory droplets and aerosols.

Definitions

  • Cloth mask includes manufactured or homemade masks that tightly cover the nose and mouth with multiple layers of tightly woven, breathable fabric, a nose wire, blocks light when held up to a bright light source and does not have an exhalation valve (raised plastic cylinder meant for easy exhalation). Cloth masks should be made from washable materials and should be laundered regularly. In support of sustainability efforts, the University encourages the use of reusable masks.
  • Disposable masks include non-surgical, surgical or dust masks that cover the nose and mouth, are made from multiple layers of non-woven material, and have a nose wire. Disposable masks do not include masks with exhalation valves (raised plastic cylinders meant for easy exhalation).
  • Mask refers to cloth masks and disposable masks. Gaiters are not acceptable masks.
  • Fully vaccinated refers to people who have been fully vaccinated for COVID-19 if it has been two weeks after they have received the second dose in a two-dose series (Pfizer-BioNTech or Moderna) or two weeks after they have received a single-dose vaccine (Johnson & Johnson/Janssen). This guidance can also be applied to COVID-19 vaccines that have been approved on the World Health Organization’s Emergency Use Listing (EUL) (e.g., the above and AstraZeneca/Oxford, Serum Institute of India, Sinopharm, Sinovac).
  • Mask that meet a Standard (N95, N99 or N100 masks) are respiratory protection devices are designed and tested to ensure they perform at a consistent level to prevent the spread of COVID-19 and other infectious agents (like tuberculosis). These are tight-fitting and filter at least 95%, 99% and 99.97%, respectively, of particles and droplets. Use of these masks should be reserved for healthcare and emergency responders and those who have been required to do so as part of a specific job task, such as research with SARS CoV-2. OSHA standards require medical clearance, fit-testing, and training at least annually when these masks are required.
  • Verification occurs when an individual voluntarily discloses a copy of their COVID-19 immunization record, or a print out or attestation letter from their vaccine provider.
  • Close contact is considered less than 6 feet for at least 15 minutes, cumulatively, over a 24-hour period with anyone who is suspected to or has an active, diagnosed case of COVID-19. For those unvaccinated, a close contact of a COVID-19 case will be more readily assumed because there are no physical distancing requirements. Being a close contact means the individual will be subject to quarantine, contact tracing, and likely PCR testing.

Consider Getting a Flu Shot When It Is Available

Getting an influenza vaccine will not protect against COVID-19 but may help reduce your chances of becoming infected with influenza “flu”, which has similar symptoms to COVID-19.

Post-Travel Testing

  • It is strongly recommending that all students and employees, vaccinated and unvaccinated, who are returning from out-of-state travel, business or personal, obtain two negative test results:
    • The first should be obtained immediately upon return to Hawaiʻi, prior to returning to campus
    • The second should be obtained within three-to-five days of returning from travel.
Last modified: January 18, 2022