Diving Safety Forms and Information

Forms and Information for Current UH Scientific Divers and Divers-in-Training:

 UH Diving Safety Manual

File Format: Adobe PDF

COVID-19 Essential Diving Activity Report

  • This report is a Google Form.  It must be completed in one sitting.
  • Please fill out this form using your @hawaii.edu individual email address.
  • There is no option to start this form, save it, and return at a later time.

Incident, Accident or “Near Miss” Report

  • This report is a Google Form.  It must be completed in one sitting.
  • Please fill out this form using your @hawaii.edu individual email address.
  • There is no option to start this form, save it, and return at a later time.

Request Records or an LOR (Letter of Reciprocity)

 

Application for University of Hawaii Scientific Diver Authorization

PLEASE READ BEFORE BEGINNING THE APPLICATION

  • The Scientific Diver Application is a Google Form.  It must be completed in one sitting. 
  • This form accepts responses from all email accounts, but if possible, please fill out this form using your @hawaii.edu individual email address.
  • There is no option to start this form, save it, and return at a later time. 
  • The application allows the upload of supporting documents, such as dive logs, c-cards, training verification letters, and/or (for non-employees) DAN Diving Accident Insurance. Before starting the application, please ensure that you have electronic copies of anything you wish to upload. Documents may be *XLS, *.DOC,  *.PDF or *.JPEG files.  The number of uploads is limited, so compiling multiple files (e.g., one file with multiple certifications) is advised. While these documents may be submitted at a later date, inclusion at this time will greatly expedite and simplify your application process. 
  • The UH Diving Control Board has mandated that COVID19 vaccination is now required to participate in UH diver training. If you have not previously done so, Please upload a copy of your current COVID19 vaccination card, to be included in your UH diver medical record.
  • Before starting the application, please ensure that you have scanned copies of supporting documents you wish to include, such as dive certifications, dive logs, and AAUS training verifications, and (for student non-employees) DAN Diving Accident Insurance. Documents may be uploaded as *XLS, *.DOC,  *.PDF or *.JPEG files, however the number of uploads is limited, so compiling multiple files (e.g., one image with multiple certifications included) is advised. While these documents may be submitted at a later date, inclusion at this time will greatly expedite and simplify your application process. 
  • See Employer Insurability Memorandum for details.
  • Due to recent pandemic-related delays in training, space in upcoming Scientific Diver Qualification Courses is expected to be very competitive.  Priority will be given to applicants based on employment and academic standing who demonstrate an immediate and essential need for qualification. If you are applying for this purpose, please upload a scanned letter from your advisor, explaining the essential and immediate nature of the need, and the irremediable impact to your UH position if you cannot be accommodated.
  • Once submitted, your application will be reviewed. After preliminary approval, it will be returned to you for your and your advisor’s final signatures.

 

Scientific Diver Authorization Renewal Application

PLEASE READ BEFORE BEGINNING THE APPLICATION

  • This Application is a Google Form.  It must be completed in one sitting. 
  • Please fill out this form using your @hawaii.edu individual email address 
  • There is no option to start this form, save it, and return at a later time. 
  • The renewal application includes an option to upload any documents you might have which would remedy outstanding issues in your diver status. Before starting the application, please ensure that you have electronic copies of anything you wish to upload. Documents may be *XLS, *.DOC, *.PDF or *.JPEG files. The number of uploads is limited, so compiling multiple files (e.g., one file with multiple certifications) is advised. While these documents may be submitted at a later date, inclusion at this time will greatly expedite and simplify your application process. 
  • The UH Diving Control Board has mandated that COVID19 vaccination is required to participate in UH diver training.  If you have not previously done so, Please upload a copy of your current COVID19 vaccination card, to be included in your UH diver medical record.
  • See Employer Insurability Memorandum for details.
  • Once submitted, your application will be reviewed. After preliminary approval, it will be returned to you for your and your advisor’s final signatures.

Information for Scientific Divers Transferring to UH After Previously Qualifying at Another Institution

 

UH Diving Medical Examination Instructions and Forms

 

Diving Research Proposal Approval Application

Research Proposal Application Example Questions
  • This Application is now a Google Form. It must be completed in one sitting. 
  • Please fill out this form using your @hawaii.edu individual email address 
  • There is no option to start this form, save it, and return at a later time. 
  • Before starting the application, please ensure that you have scanned copies of supporting documents you wish to include, such as letters from partner agencies accepting diving oversight responsibility, vessel use approval letters, etc… Documents may be uploaded as *XLS, *.DOC,  *.PDF or *.JPEG files, however the number of uploads is limited, so compiling multiple files (e.g., one image with multiple certifications included) is advised. While these documents may be submitted at a later date, inclusion at this time will greatly expedite and simplify your application process. 
  • Once submitted, your application will be reviewed. After preliminary approval, it will be returned to you for your and your advisor’s final signatures.

Student Diving Proposal Approval Application

Student Proposal Approval Application Example Questions
  • For the proposal of a dissertation, thesis, project, internship, etc., which requires use of compressed gas diving.
  • This Application is now a Google Form. It must be completed in one sitting. 
  • Please fill out this form using your @hawaii.edu individual email address 
  • There is no option to start this form, save it, and return at a later time. 
  • Before starting the application, please ensure that you have scanned copies of supporting documents you wish to include, such as letters from partner agencies accepting diving oversight responsibility, vessel use approval letters, etc… Documents may be uploaded as *XLS, *.DOC,  *.PDF or *.JPEG files, however the number of uploads is limited, so compiling multiple files (e.g., one image with multiple certifications included) is advised. While these documents may be submitted at a later date, inclusion at this time will greatly expedite and simplify your application process. 
  • Once submitted, your application will be reviewed. After preliminary approval, it will be returned to you for your and your advisor’s final signatures.

Dive Plan Application Form

File Format: Word – Note: Dive Plans should now be routed through the appropriate Unit Diving Coordinator for review and advice prior to submission to UHDSP as of 02/2013.

 

Monthly Dive Log Form (Rev. 2020-05)

File Format: Excel
IMPORTANT Please read Log Definitions and Guidelines before filling out dive log.

Dive logs may be emailed to: uhdsp@hawaii.edu

 

VISITING DIVER FORMS

Visiting Diver Non-Governmental Scientific Diver Application

  • This form is for visiting divers who are employees of non-governmental organizations, as well as non-employees (students or others not diving as part of their employment).
  • The application is now a Google Form.  It must be completed in one sitting.
  • Please fill out this form using your personal individual email address. If you have a @hawaii.edu email address, please use it.
  • There is no option to start this form, save it, and return at a later time.
  • Before starting the application, please ensure that you have scanned copies of supporting documents you wish to include, such as dive certifications, dive logs, and AAUS training verifications, and (for student non-employees) DAN Diving Accident Insurance. Documents may be uploaded as *XLS, *.DOC,  *.PDF or *.JPEG files, however the number of uploads is limited, so compiling multiple files (e.g., one image with multiple certifications included) is advised. While these documents may be submitted at a later date, inclusion at this time will greatly expedite and simplify your application process.
  • Once submitted, your application will be reviewed. After preliminary approval, it will be returned to you for your and your sponsor’s final signatures.

Visiting divers who are diving as part of their employment with a government agency

  • This form is for employees of Federal agencies (NOAA, National Park Service, USGS, etc…) State agencies (Hawaii DLNR-DAR, etc…); Government colleges, universities and research/educational institutions.
  • The application is now a Google Form.  It must be completed in one sitting. 
  • Please fill out this form using your personal individual email address. If you have a @hawaii.edu email address, please use it.
  • There is no option to start this form, save it, and return at a later time. 
  • Before starting the application, please ensure that you have scanned copies of supporting documents you wish to include, such as dive certifications, dive logs, and AAUS training verifications, and (for student non-employees) DAN Diving Accident Insurance. Documents may be uploaded as *XLS, *.DOC,  *.PDF or *.JPEG files, however the number of uploads is limited, so compiling multiple files (e.g., one image with multiple certifications included) is advised. While these documents may be submitted at a later date, inclusion at this time will greatly expedite and simplify your application process. 
  • Once submitted, your application will be reviewed. After preliminary approval, it will be returned to you for your and your sponsor’s final signatures.

Equipment Test Data Sheet

File Format: PDF

 

UH Diver Wanted Form

File Format: Microsoft Word Document

 

UH Volunteer Application Form

File Format: Adobe PDF

To comply with State of Hawaii regulations on the use of volunteers, liability coverage for the UH, PI and Lead Diver, and provide worker safety coverage for the volunteer.  UH Principal Investigators who propose to use UH scientific divers as volunteers for their UH project should complete and submit this form with original signatures to the UHDSP for each participating diver.

NOTE: The UH Volunteer Form should be completed and on file with the project’s PI/Department before the divers initial participation in any UH activity.