Last Update, March 21, 2020: General Information—Quarantine.

General information

Does Hawaiʻi require any quarantine?

Any traveler coming into Hawaiʻi after March 26, 2020, faces a mandatory self quarantine for 14 days. Gov. Ige announced the decision that requires visitors to remain in their hotel or place of lodging. Returning residents will be required to stay in their homes. Medical emergencies and treatments will be the exceptions.

What is UH-sponsored travel?

Travel is considered “UH-sponsored” if it is:

  • Paid for with UH (or RCUH) funds, grants and/or contracts.
  • UH work related.
  • Officially sponsored by UH.
  • Part of a UH program of study.
  • Undertaken by an individual “acting in the capacity of a UH employee.”
  • Supported by a third party if the traveler is representing UH.

Note: All UH-sponsored travel must be approved by the appropriate v supervisor.

What is personal travel?

Travel by employees/students on their personal time and not in their capacity as a UH employee/student. Personal travel is not funded by the university.

Important to remember

The COVID-19 outbreak is a rapidly evolving situation. Travel to and from Hawaiʻi, including within the United States, may be restricted on short notice. This may delay an individual’s return to Hawaiʻi and/or they may be quarantined or asked to stay home for 14 days after returning to the United States and practice social distancing.

What is social distancing?

The Centers for Diseases Control and Prevention recommends these steps to monitor your health and social distancing:

  • Take your temperature with a thermometer two times a day and monitor for fever. Also watch for cough or trouble breathing.
  • Stay home and avoid contact with others. Do not go to work or school for this 14-day period. Discuss your work situation with your employer before returning to work.
  • Do not take public transportation, taxis, or ride-shares during the time you are practicing social distancing.
  • Avoid crowded places (such as shopping centers and movie theaters) and limit your activities in public.
  • Keep your distance from others (about 6 feet or 2 meters).

Travel to countries under Travel Advisories by the Centers for Disease Control and Prevention (CDC)

May I travel to a country with a CDC Level 3 Travel Advisory?

Updated: March 12, 2020

Check the Centers for Disease Control and Prevention’s COVID-19 travel page for more information.

Any UH-sponsored travel by students and employees to CDC Level 3 countries is not authorized.

For personal travel, it is the decision up to the individual. Everyone is strongly encouraged to follow the travel recommendations of the CDC, the U.S. State Department and the Hawaiʻi Department of Health.

You will be required to report your travel, self-quarantine for 14 days upon arrival and receive clearance before returning to campus.

Who to report travel and receive clearance from:

  • Faculty/employees: Contact your supervisor, who will work with HR to determine the most appropriate leave status
  • Students: The responsibility for your school assignments needs to be discussed with your professors/department and Dean of Students

Other countries and areas could be added to the Level 3 Travel Advisory list on short notice. If you choose to travel, be aware that you may encounter delays and/or face a 14-day quarantine when you return. Everyone is strongly encouraged to check the Centers for Disease Control and Prevention’s COVID-19 travel page for more information.

What if my travel was arranged prior to the Level 3 designation?

UH-sponsored travel to CDC Level 3 countries is not authorized. Trips should be postponed or cancelled.

If I travel to a CDC Level 3 country on my personal time, will I be allowed back in Hawaiʻi and back on campus?

Updated: March 12, 2020

For Level 3 countries, you are required to follow CDC advice: “Travelers should stay home for 14 days after returning to the United States and practice social distancing.”

Check the Centers for Disease Control and Prevention’s COVID-19 travel page for more information.

May UH employees travel to a CDC Level 2 Travel Advisory country?

Last Updated: March 12, 2020.

Check the Centers for Disease Control and Prevention’s COVID-19 travel page for more information.

Any UH-sponsored travel to CDC Level 2 countries is not authorized, unless approval is received from your respective UH officer:

  • UH Mānoa provost
  • UH Hilo chancellor
  • UH West Oʻahu chancellor
  • Vice president for UH community colleges
  • all other UH vice presidents
  • UH president

What if my travel was arranged prior to a country receiving a Level 2 designation?

If travel was arranged prior to a country receiving a Level 2 or 3 designation, you still must receive approval before departure by a UH officer:

  • UH Mānoa provost
  • UH Hilo chancellor
  • UH West Oʻahu chancellor
  • Vice president for UH community colleges
  • all other UH vice presidents
  • UH president

May UH students travel to a CDC Level 2 Travel Advisory country?

Last Updated: March 12, 2020.

Check the Centers for Disease Control and Prevention’s COVID-19 travel page for information.

UH-sponsored travel by student groups to CDC Level 2 countries is not authorized.

UH-sponsored travel by individual students to CDC Level 2 countries is not authorized unless approval is received by the respective UH officer:

  • UH Mānoa provost
  • UH Hilo chancellor
  • UH West Oʻahu chancellor
  • Vice president for UH community colleges
  • all other UH vice presidents
  • UH president

Personal travel is up to the individual. It is important to remember that any travel to and from a Level 2 country may be restricted on short notice and delay your return to Hawaiʻi, especially if the travel advisory moves from Level 2 to Level 3.

Everyone is strongly encouraged to follow the travel recommendations of CDC, the U.S. State Department, and the Hawaiʻi Department of Health.

Would layovers in a CDC Level 2 Travel Advisory airport for connecting flights need UH official approval?

No, layovers in CDC Level 2 Travel Advisory countries do not need approval from your respective UH officer.

If a layover is unavoidable, the CDC recommends that travelers not leave the airport. Travelers with layovers may be subject to screening and monitoring when entering the United States.

How long will the Level 2 and Level 3 Travel Advisory countries be in place?

Last Updated: March 12, 2020.

Check the Centers for Disease Control and Prevention’s COVID-19 travel page for more information.

The CDC will make that determination. The expectation is that the advisories will remain in place for the immediate future.

Do I have to use sick days if I am required to stay home for 14 days after traveling and returning to Hawai‘i?

Answer TBD

Domestic and other international travel

Is UH-sponsored out-of-state travel allowed?

No new non-essential UH-sponsored out-of-state travel may be planned, and most already scheduled travel should be canceled.

If you have previously scheduled UH-sponsored travel, contact your supervisor and/or fiscal administrator for guidance on canceling or postponing travel.

It is important to remember that the COVID-19 outbreak is a rapidly evolving situation. Travel to and from Hawaiʻi, including within the United States, may be restricted on short notice. This may delay an individual’s return to Hawaiʻi and/or they may be quarantined or asked to stay home for 14 days after returning to the United States and practice social distancing.

If you are considering travel, everyone is strongly encouraged to follow the travel recommendations of the CDC, the U.S. State Department and the Hawaiʻi Department of Health.

May I travel interisland in Hawaiʻi?

Updated March 18, 2020

All non-essential travel, including to neighbor islands, should be canceled. Exceptions will be granted under the authority of a UH Officer.

If you are considering travel, everyone is strongly encouraged to follow the travel recommendations of the CDC, the U.S. State Department and the Hawaiʻi Department of Health.

Should I cancel my personal travel plans?

It is up to the individual. It is important to remember that the COVID-19 outbreak is a rapidly evolving situation. Travel to and from Hawaiʻi, including within the United States, may be restricted on short notice. This may delay an individual’s return to Hawaiʻi and/or they may be quarantined or asked to stay home for 14 days after returning to the United States and practice social distancing.

UH study abroad students

How will my FAFSA and UH Scholarships be affected if I had to cancel my study abroad program because of the COVID-19 travel advisories?

Check with financial aid administrators who have statutory authority to use professional judgement to make adjustments on a case-by-case basis.

What if the country where UH students are participating in study abroad program receives a CDC Level 2 Travel Advisory or the advisory is raised to a Level 3?

The health and well being of UH students is the university’s top priority. The university is in regular contact with its study abroad students and regularly monitors countries where we have study abroad programs. If a situation arises, students will be provided with options and alternatives in case they have to leave the country ahead of their scheduled departure.

Will I be allowed back into Hawaiʻi if I travel to a Level 2 or Level 3 country?

Once an individual’s entry into the State of Hawaiʻi is cleared by the government, visitors and returning students and employees are welcome on all of our campuses. For Level 3 countries, that includes the recommendation that, “Travelers should stay home for 14 days after returning to the United States and practice social distancing.” No additional restrictions are required beyond what is already mandated by government authorities.

Are there any precautions I should take if I am hosting someone for work or study who arrives in Hawaiʻi from a Level 2 or 3 country?

Once an individual’s entry into the State of Hawaiʻi is cleared by the government, visitors, returning students and employees are welcome on all of our campuses. No additional restrictions are required beyond what is already mandated by government authorities.

Faculty or staff: If I am required to quarantine after my travel, will there be accommodations for me to complete work/assignments remotely?

Faculty and staff will need to discuss individually with their supervisors.

Travel cancellation policies for UH-funded travel (does not apply to grant-funded or extramurally funded travel)

What happens if the event, or part of the event, that I was traveling for is cancelled?

If you already have travel-related arrangements (made before the March 6 message on travel) and the associated event or travel has been cancelled for reasons outside of your control (i.e., host cancels event, airlines cancels travel or pursuant to UH’s travel restriction policy), then UH will be responsible for all non-refundable cancellation costs.

May I cancel my travel even if the event itself is not cancelled?

If you made travel arrangements before March 6, 2020, and the event or travel has NOT been cancelled but you want to cancel your travel for personal reasons, UH will honor the traveler’s choice to cancel or delay and and will be responsible for all non-refundable cancellation related costs.

Currently, most major airlines are offering to waive cancellation or change fees through March 31, 2020. We encourage you to take advantage of these limited offers and reduce the financial exposure to the university.

What if I made my travel arrangement after the March 6 message to employees on travel?

If you make travel arrangements after the message to employees on travel was issued March 6, 2020, and the event or travel has NOT been cancelled at the time of your scheduled departure, but you elect to cancel your travel for personal reasons, UH will not be responsible for any cancellation related costs, including any out-of-pocket expenses and charges made on UH PCard.

Can I get reimbursed if I used my personal credit card to purchase my airline ticket?

  • If you had approval to travel and booked prior to the March 6 message to employees on travel, upon cancellation, you will receive a credit for your the airline ticket in your name.
  • You will only be reimbursed for the cancellation fee
  • If you use the credit for your airline ticket for future UH travel, then UH will reimburse you upon that future travel completion
  • It is okay to use the airline ticket credit for personal travel
  • If you never use the airline ticket credit and it expires, then UH will reimburse the out-of-pocket purchase upon expiration.

Will UH be reimbursed if a UH credit card was used for travel expenses?

  • If you had approval to travel and booked prior to the March 6 message to employees on travel, UH covers all costs (cancellation fee + air fare)
  • You will receive airline ticket credit in your name
  • You must agree to use the airline ticket credit only for UH travel
  • UH will track and manage outstanding credit to be used for future UH travel
  • If the airline ticket credit is never used, then it expires

Does UH pay for travel insurance?

No.

Will UH pay for a “refundable” ticket?

No, however, UH will pay for a “changeable” ticket.

Can I still get an advance on travel?

Until further notice, all travel advances will not be approved or processed after March 6, 2020, except for athletics programs at both UH Mānoa and UH Hilo.

Where can I go if I have more questions about UH-funded travel?

Please see your fiscal administrator with any specific questions or concerns or email them to COVID19@hawaii.edu.

If you still have questions or concerns, please see your fiscal administrator or email COVID19@hawaii.edu.

For general information about COVID-19, see the UH System or UH Mānoa webpages.

Last modified: March 21, 2020